On June 28, 2018 - the Pilot (sandbox) version of the new CCCApply Administrator 2.0 will be released to all colleges and support services users of OpenCCCApply on the pilot environment, thus replacing the current Admin 1.0 (legacy) system. The Pilot version will be live for 30 days prior to the full system Production release on July 27, 2018 - giving colleges time to familiarize themselves with the new user interface (look and feel), review and implement the new required and optional features, and confirm your existing Pilot version data and configuration settings have been migrated over intact.
NOTE: Once the new Administrator system has been deployed and fully implemented to Production environment, there will be two versions of the system running concurrently for a short period of time.
Pilot version is released - there will be two versions of the Administrator running, but your existing pilot data will not change. The pilot version of the new system will be available for preview, implementation, and training for 30-days prior to the production release; at which time, the legacy Admin 1.0 system will be replaced in all environments.
and of the new CCCApply Administrator 2.0 will be released for all college users of OpenCCCApply. The scope and scale of the Upgrade release will be limited to very few new features; the majority of the modules to Once the Administrator is live on the Pilot environment, the CCC Technology Center Enabling Services and Production Support Services will be available to walk each college through the
colleges will be blocked from accessing
Post-Migration Setup Tasks in Pilot Environment
| # | Activity | Post-Migration Implementation Tasks | Notes |
|---|---|---|---|
| Login to the new CCC Administrator | New URL for the CCCApply Pilot Administrator: *Note: The new URL will land the user in the new CCC Administrator (CAP). For there the user will select and launch the project Administrator in which they are authorized to manage. | ||
| Confirm User Account Authorizations | Ensure your legacy CCCApply Administrator user account allows you to login to the new CCC Administrator (authentication) and you can launch and manage the specific applications you are authorized to access (authorization) for your college or district. | ||
| For Users with "Manage User" Role | Ensure your user account allows you to access the System Administrator link in the "Applications" menu in the new CCC Administrator (CAP). From "System Administrator" link, you should see sub-menu for "User Manager". | ||
| Ensure your "Manage User" account allows you to navigate to the User Summary table in the System Administrator and see all the authorized users setup for your college or district (depending on your "Manage User" permissions). | ||
| Ensure your "Manage User" account allows you to add a new user from the User Summary page by clicking on the Add User button. Ensure your "Manage User" account allows you to select a user from the User Summary table and either "edit" that user account or "delete" the user account. | ||
| Launch CCCApply Administrator | Ensure your user account allows you to select "CCCApply Administrator" from the "Applications" menu in the new CCC Administrator (CAP). This will launch the CCCApply Administrator and the specific application you are authorized to access in a new tab or window (depending on your browser). | ||
| Confirm Application(s) Authorizations | Ensure your user account allows you to access the individual CCCApply application(s) you are authorized to manage in the new CCCApply Administrator. | ||
| Multi-College District Users | If you are authorized as a "District User" - you have permission to view and manage all the colleges in your District. District users are authorized in the back-end by MIS code. District Users will have access to all the colleges in their District from the "College Menu" navigation bar that appears directly under the screen header. When managing your district's information in the Administrator, you can move between colleges by selecting a college from the College Menu. | ||
| Select CCCApply Application & Review Terms | If you are authorized to access the CCCApply Standard or International application(s), navigate to the "Terms" module and review the terms that have been migrated over from the legacy system. Confirm that the Terms information is correct. Make any needed changes to your college Terms. | ||
| Review & confirm Majors | Navigate to the "Majors" module and review the majors that have been migrated over from the legacy system. Confirm that the | ||
| Review & confirm Rules & Messages | |||
| Review & confirm Supplemental Questions | |||
| College Information: Review & confirm contact information and data settings | From the CCCApply Administrator header, select Colleges & Districts > College Information, from the dropdown menu. Click the "Edit" button. Ensure all College Information fields are populated correctly. Ensure the Admissions Office Contact, Phone, and Email fields are populated with the contact person information that should appear on the Confirmation pages for the Standard, BOG, and/or International application submission. | ||
| District Information: Review & confirm data settings | From the header, select Colleges & Districts > District Information from the dropdown menu. Click the "Edit" button. | ||
| Select CC Promise Grant (BOG) Application: Review & confirm data settings | If you have CC Promise Grant (BOG) application authority, navigate to the Applications menu and select "CC Promise Grant" from the APPLICATIONS menu. Navigate to the Rules | ||
| Select International Application: Review & confirm data settings | English Proficiency |