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Date Tuesday, April 3, 2018
Time 3:00PM - 4:30PM
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Join from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/495438991
MEETING ID: 495 438 991
Use VoiP or Call TOLL Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)
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Agenda & Minutes
TIME | DESCRIPTION | SPEAKER |
3:00 PM | Roll Call | Murguia / Pena |
| NOTE: Due to time limitation, we did not review minutes from last Steering meeting: January 31, 2018. We will review these during the May 2 meeting. |
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| MIS Changes Coming that Affect CCCApply Fields that MIS expect to download: MIS Amended to include new reporting elements (SB amended) - Sexual Orientation (Want added to downloads, (encrypted) but keep it out of the Report Center) (Adjust the onscreen language)
- Transgender (Want added to the downloads, (encrypted) but keep it out of the Report Center) (Adjust the onscreen language)
- CCCID - You're already getting this now.
- SSID (maybe needed for the on-boarding process) Need support from the CO (Ask Tim to take the lead on this).
- Apprenticeship status (different levels of apprenticeship and adult ed (maybe part of the AEBG stuff) SB23 - look at this via DED
Other fields that follow Adult Ed (data elements) - intrusive list of questions that will add a great deal of questions to the application Not yet updated on the CO MIS website (should be updated by August 2018) Consult with Todd Hoig - new elements are required for AEBG, Perkins, and other areas. So far, CCCApply (via the Tech Center) hasn't received any direction on these changes. There is a lot of push back from colleges if these are required to be added to CCCApply. Comments from Michael Q: "StrongWorkforce did meet with Tim and provided a heads up that these may be coming. I informed the group that the committee were not necessarily going to put new questions on the application. I was not aware that there were new MIS elements added and the expectation was that the data came from CCCApply. Who said that it needed to come from CCCApply? Yes" Questions to the Apply development team (via Tim/Patty) - How quickly could we get the AB620 fields into the downloads?
- How quickly could we get the AB620 fields into the Report Center?
- If we added these fields into the RC, would colleges be able to run a report going back to November 2017?
Need a way for researchers and admissions to get that data from Report Center (user accounts). Need it for the Summer 2018 (so each college needs this data based on their Summer term dates). NEED to prepare change requirements Onscreen language that needs to be reviewed: - This information is only used for summary demographic reporting.
- Your responses are kept private and secure.
- Providing this information is optional.
- It is not available to admissions personnel and will not be used for a discriminatory purpose.
| Pena |
| Residency Logic & Integrity Flag Inconsistencies with Date Element Dictionary RESIDENCY LOGIC REVIEW OBJECTIVES - Review the existing Residency algorithm and ensure it matches what our current DED says
- Identify bugs and prioritize their fix
- Review that we comply with all current state residency regulations & laws
- And make sure the DED is updated to match
- Review if we are collecting unnecessary data
- And if so, discuss removing any overlap questions or requirements
- Review all integrity flags
- To ensure documentation is matching actual code
- To identify any bugs and prioritize those bugs
- Are we missing any flags
- Review how the logic is identifying homeless youth and foster youth
- Ensure we are streamlining that process
- Implement streamline processes
Volunteers = Jason Ralphs, Mitch, Michelle, Patty, Pilar @ Santa Ana College (Tyler Bain, Unicon) Please solicit our college experts to help with this project. | Donohue / Ralphs |
| Note: Send everyone information on the Homeless Youth Self-Certification form that Michael Q is working on with the CO. |
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| 2018 June Release Update The CCCApply annual update for spring 2018 consists of: New CCCApply Administrator - Mostly feature parity (which mean, all the same feature functionality as currently exists in the current Administrator)
- New Features include:
- Major module - 2 new filters - Major Category & Ed Goal Alignment
- SPAM Filter
Pilot Release - May 31th (30 Day Preview) Production Release - June 29 Look for Communication campaign starting soon. | Donohue |
| 2018 CCCApply Workshop Feedback Sending out a Workshop survey to all colleges. | Pena / Donohue |
NEXT MEETING - MAY 2 - 12:00PM - CACCRAO Conference | Donohue |
| PARKING LOT ITEMS - Communication to colleges about the Public Documentation space & CCCApplyproject.org
- Communication to the Workshop attendees about the Annual Update, Spam Filter, and how to participate in the Steering Committee
- Change Requests
- Riverside CCD - Committee Members (DONE - Thanks!)
- CC Foundation - Ideas42 - Behavior Science Study on CCCApply UX
| Murguia / Leahy / Pena |
Roll Call
2018 Steering Committee Member Roster
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2018 - 2019 CCCApply STEERING COMMITTEE MEMBERS |
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✓ | Name | District | ✓ | Name | District | ✓ | Name | District |
X | Ali Salinas (IT) | Riverside City College - RCCD |
| Joshua Rosales | El Camino CCD |
| Richette Bell | Compton CCD |
| Anna Salazar | Los Angeles CCD - ELAC | X | Karen Sea | San Joaquin-Delta CCD |
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| Angela Embry | El Camino CCD |
| Leigh Ann Unger | Rio Hondo District | X | Rozen Bondoc | Chabot-Las Positas |
X | Ben Guzman | South Orange CCD | X | Mark DeAsis | Riverside CCD | X | Satish Warrier | Contra Costa CCD |
X | Betty Glyer-Culver | Los Rios CCD | X | MaryLou Leyba | San Francisco CCD | X | Stephanie Murguia | Cerritos CCD |
x | Chris Truong | Rancho Santiago CCD |
| Maury Pearl -Researcher | Los Angeles CCD |
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| Christian Alvarado | South Orange CCD -Saddleback | X | Michael Ward | Rancho Santiago CCD |
| Tina Mani | San Joaquin Delta CCD |
| Cindy Gonzales | Los Rios CCD | X | Michael DeAsis | Riverside CCD (Norco) |
| Tuyen Nguyen | Rancho Santiago CCD |
| Clark Ray | Santa Rosa CCD | X | Michelle Pena | Kern CCD |
| Vince Orton | Cerritos CCD |
| Craig Hayward | Kern CCD | X | Mitchell Leahy | Santa Rosa CCD | X | Will Minnich/Susan Lorenzo | San Mateo CCD |
X | Greg Aycock (research) | Riverside CCD (Norco) | X | Olivia Alvarado -IT | Los Angeles CCD |
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X | Hieu Hoang | El Camino CCD |
| Pam Mery | San Francisco CCD |
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X | Janice Love (research) | Rancho Santiago CCD |
| Paulette Lino | Chabot-Las Positas CCD |
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X | Jason Ralphs | Los Rios District - ARC |
| Quyen Lu/Wanda Wong | San Francisco CCD |
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CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER |
| Gary Bird | CCCCO | X | Mike Quiaoit | CCCCO |
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| Tim Calhoon | CCCTC | X | Patty Donohue | CCCTC |
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2018 Committee Meeting Schedule
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Day | Date | Description | Type | Times | Location |
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Tues | January 30 | 2018 Appreciation Dinner | In-Person - Dinner Celebration | 7:00 pm - 10:00 pm | Mangia Mangia Restaurant, Albany, CA >> Directions |
Wed | January 31 | CCCApply Steering Committee Meeting - January 2018 | In-Person - Regular Meeting | 10:00 am - 3:30 pm | Contra Costa College - Room TBD |
Wed | March 28 | /wiki/spaces/PD/pages/228032712 | In-Person - Workshop | 9:00 am - 4:00 pm | Orange Coast College - Meeting Rooms & Cafeteria |
Tues | April 3 | UNPLANNED MEETING - Called to discuss MIS Data Changes | Online | 3:00 pm - 4:30 pm | ONLINE |
Tues | May 2 | Post CACCRAO Conference - April 29, 2018 - May 2, 2018 Selection of new officers (Chair, Vice Chair) | In-Person - Short Meeting | 12:00 pm - 2:00 pm | Sacramento, CA - Holiday Inn Oldtown |
Wed | June 13 | CCCApply Steering Committee Meeting | Online - Regular Meeting | 1:30 pm - 3:30 pm | ONLINE |
Wed | July 25 | CCCApply Steering Committee Meeting | In-Person - Regular Meeting | 10:00am - 3:00pm | Norco College - Riverside CCD - close to Ontario Airport |
Wed | September 26 | CCCApply Steering Committee Meeting | Online - Regular Meeting | 1:30 pm - 3:30 pm | ONLINE |
Wed | November 14 | CCCApply Steering Committee Meeting (Set our 2019 calendar during this meeting) | Online - Regular Meeting | 1:30 ppm - 3:30pm | ONLINE |
Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Steering District Roster: Approval Poll Table
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# | District |
| Vote |
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1 | Cerritos CCD | Southern |
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2 | Chabot-Las Positas District | Southern |
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3 | Contra Costa CCD | Bay Area |
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4 | El Camino CCD | Southern |
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5 | Kern CCD | Central |
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6 | Los Angeles CCD | Southern |
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7 | Los Rios CCD | Northern |
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8 | Rancho Santiago CCD | Southern |
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9 | Rio Hondo CCD | Southern |
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10 | Riverside CCD | Southern |
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11 | San Francisco CCD | Bay Area |
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12 | San Joaquin-Delta CCD | Central |
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13 | San Mateo CCD | Bay Area |
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14 | Santa Rosa CCD | Northern |
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15 | South Orange CCD | Southern |
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16 | CCCTC |
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17 | CCCCO |
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2017 Steering Committee
3 = Bay Area Region
2 = Northern Region
2 = Central Region
8 = Southern Region