CCC Data update

• DW Advisory Meeting Notes, FY 20/21

Data Warehouse Report Server

• 95 colleges live with Data Warehouse report server

• Outreach continues to bring remaining colleges onboard

CCC Data 2.0.0

• Provides direct access to the Data Warehouse

• Deployed to Pilot 10/2/20

• 6 Pilot Participants

  • Team/Enabling Services working w Phase 1 Pilot Colleges to setup VPN  site to site connection so that the pilot testing can commence

  • 1 college live

  • engagement started w Phase 2 Pilot Colleges

• Production Nov

CCC Data 2.1.0

New data sources in DW segmented by MIS code & made available to CCC’s through DW Report Server (DWRS) and direct  DW access: Canvas (as opted-in to by individual colleges), MyPath, COCI, C-ID

New data sources in DL & made available to CCCCO: Nova, Launchboard, DWRS CVC-OEI enrollment report 

• Development work has begun

• Pilot Q2

• Production Q3

Update on status of vision for success and student equity measurements metrics

Student Equity and Achievement/Vision for Success Metrics

Presentation provided by Manos Stefanakos

Data Change Management: Addresses data change management issues and the connections to the metrics and that aspect of the data change management

1. Background: Student Equity and Achievement (SEA)

2. SEA Reporting Requirements

   1. Executive Summary (Includes goals identified, activities to achieve those goals)

   2. Budget Information

Change Management; to include both an update on change management efforts at the CO and discussion on how we can best support changes to metrics and data elements. 

• Presentation/Discuss David Kendall

• Address Change Management as process/artifact

Discussion on concept of enabling districts to share data (if time allows) 

00:18:34 Dulce Delgadillo (She/her): That was our experience too at NOCE
00:32:53 Craig Hayward: Many of the current SEA metrics are unusual in the way they are calculated.
00:33:14 Craig Hayward: As a field, we are waiting for cohort-based SEA metrics to drop.
00:45:41 Virginia Moran: @David can you please speak to maybe starting assumptions/core principles as well?
00:47:18 David Kendall: Yes, thank you Virginia
00:50:48 Dustin Tamashiro: I just want to say what you're doing is really important and really appreciated.
00:55:47 Virginia Moran: Agreed, Dustin.
00:56:24 Valerie Lundy-Wagner: Isn't this a legal issue?
00:57:16 Bridget (she/her/hers) Herrin: Do you mean under FERPA? If its being used for legitimate academic purposes it should be covered
00:58:30 Elaine Kuo: How much coordination is there between the data warehouse work and the launchboard efforts? I recognize that is part of our continuing conversation. Should there be representation from the launchboard side on this task force (especially when these data elements are discussed)?
00:58:36 Valerie Lundy-Wagner: I think that sharing data should be done only when needed/necessary. The "legitimate" academic purposes has not been articulated to me just yet, but I understand it is possible.
00:58:51 Valerie Lundy-Wagner: The question was posed as 'of interest' and it should be focused on the problem we're trying to solve.
01:00:06 Valerie Lundy-Wagner: Thanks Elaine, yes, there does need to be a bit more conversation between these meetings and the Launchboard conversation. I don't know if John Hetts was invited or just couldn't make this time, but it seems appropriate for he and I to spend a bit more time with Mark and team to make sure the Research and Data Analytics conversations aligns with the MIS-type conversation.
01:00:07 Dulce Delgadillo (She/her): Completely agree with Denice, there's a lot of leg work to do on the ground to just get to a point of sharing, so to leverage this data set would free up those resources
01:00:28 Alexander Jackl: @Elaine It is part of the data harmonization efforts to coordinate Lanchbaord and MIS and DW so we will be workig o nthat and continuing to work on that
01:02:14 Denice Inciong: Thank you, this is hard but needed work. :)
01:02:34 Elaine Kuo: Appreciate all the hard work on this effort.
01:04:27 Jake Kevari: Thank you!

What do analytics indicate about CO MIS usage with regard to the data mart?

Alex Jackl will work w Todd Hoig to get answer to this question, will share response w Mark and Advisory group.

Per Alex, CO has been running some page web page analytics against people accessing data mart and so we might have some data from that.

Alex will share responses w Mark so that he can share with Advisory group.

Alex Jackl

Should vision for success and student equity measurements metrics to be included

Manos Stefanakos will look into it and report back to the group on whether it's something that will be published again, or what the formula is in terms of how it is produced

Manos Stefanakos

Jake Kevari:

Discussion with possibility of sharing data from the data warehouse shared with other colleges or other districts

Would this be across aggregates or at local level?

Will add as a agenda item to an upcoming meeting.

Mark Cohen

• In addition to documentation, look into creating a Webinar for the group