2016-38: Add Data Fields to Support Multiple Measures for Assessment Placement

Problem / Issue

The Common Assessment Initiative (CAI) is requesting the addition of a series of new data field questions to the CCCApply Standard Application for the purpose of collecting aggregate data (multiple measures)in support of assessment placement for the CCC Assess program. The CCCAssess pilot program includes 40 California Community Colleges; testing with pilot cohort begins on September 20, 2016.  Implementation of these new data fields is needed as part of the Apply September 2016 release.
NOTE: This onscreen and data download change warrants a 60 day notification to colleges.  Communication will begin in mid-July and the changes will need to roll to Pilot 30 days prior to release.

Proposed Solution

This change only pertains to the CCCApply Standard Application only.  

Add a new section to the Education page called, "High School Transcript Information", which will include 7 new downloadable data field questions asking students for GPA and highest English and Math courses taken and passed, and their respective grades, at the time of application. The section should  appear below the "Last HS Attended" section only if the student meets conditional criteria. CAI is only interested - at this time - in data pertaining to "high school course and grade information". The data fields will consist of one text input field (GPA) with validation for number format (must be 0.00 - 4.00), and four "menu" fields. The questions and data fields will be added to the Download Client and will be available in the Student Profile Service, Application Rules, and the Report Center.  

Requirements Summary

Screenshots / Mock-Ups

A) Mock-up showing new section: High school Transcript Information with all five data fields in basic layout.

B)  Hover Help for Text Input Data Field:  Grade Point Average

C) Placement of new section: High School Transcript Information

Proposed New Specs

HS Transcript Data Specs.docx

Proposed Technical Specifications 

1. Add new section to the Education page called:  "High School Transcript Information"
   1. Display "High School Transcript Information" section below the "Last High School Attended" section IF the student meets the following criteria:

High School Education Level is one of the following:

• • • • • Will be enrolled in high school (or lower grade) and college at the same time, OR
        • Received high school diploma from US high school OR
        • Passed a high school equivalency test
        • Received a Certificate of California High School Proficiency;

AND

Last High School Attended <hs_attendance> is one of the following:

• I attended high school
• I attended a registered homeschool organization

AND
 

       High School Country <hs_country> is “United States”

THEN,  display new "High School Transcript Information" section and Grade Point Average question only.

1. grade_point_average
2. highest_english_course
3. highest_english_grade
4. highest_math_course
5. highest_math_grade

Otherwise, DON'T DISPLAY SECTION

• 1. 1. See new data specifications outlined below for each data field. 
     2. Shading of section would be determined by placement condition* TBD

2.. Display five new downloadable data fields and require response.

1.  'What was your unweighted high school GPA (grade point average)? Please enter a value between 0.00 and 4.00:   _. _ _"
   1. Data element:  grade_point_average
   2. Description:  (See attached data specs)
   3. Condition:  Always, if section appears on screen
   4. Format/Length:  Text Input Field - Numbers only  _ . _ _ 
   5. Field validation:  must be number between 0.00 and 4.00, else error message, 
   6. Page validatoin:  Required response; else error message, "You must enter your unweighted high school GPA between 0.00 and 4.00. If unsure, please estimate."
   7. Hover Help:  "Enter your high school GPA (grade point average) between 0.00 and 4.00. If you are unsure of your GPA, please estimate."

2.

What was the highest English course you completed in high school?  (Additional text: If you are currently enrolled in high school, this would typically be in 11th grade or earlier.)

⎯ 12th grade advanced placement (AP) English composition or literature

⎯ 12th grade honors English composition or literature

⎯ 12th grade English composition or literature

⎯ 11th grade advanced placement (AP) English composition or literature

⎯ 11th grade honors English composition or literature

⎯ 11th grade English composition or literature

⎯ 10th grade (or lower) English (composition or literature
 

3. What grade did you receive?

⎯ A

⎯ A-

⎯ B+

⎯ B

⎯ B-

⎯ C+

⎯ C

⎯ C-

⎯ D

⎯ F

⎯ NP

4. What was the highest math course you completed in high school? If you are currently enrolled in high school, this would typically be in 11th grade or earlier.

⎯ Pre-algebra or lower

⎯ Algebra 1

⎯ Geometry

⎯ Algebra 2

⎯ Trigonometry

⎯ Pre-calculus

⎯ Calculus

⎯ Statistics

⎯ Integrated Math 1

⎯ Integrated Math 2

⎯ Integrated Math 3

5. What grade did you receive?

⎯ A

⎯ A-

⎯ B+

⎯ B

⎯ B-

⎯ C+

⎯ C

⎯ C-

⎯ D

⎯ F

⎯ NP

[Branch Logic, if received D, F, or NP in highest math class, then go to next question]

6. What was the highest math course that you passed with a C or better in high school, this may be the same course as you reported above. If you are currently enrolled in high school,

please provide the highest course you completed in 11th grade or earlier.

⎯ Pre-algebra or lower

⎯ Algebra 1

⎯ Geometry

⎯ Algebra 2

⎯ Trigonometry

⎯ Pre-calculus

⎯ Calculus

⎯ Statistics

⎯ Integrated Math 1

⎯ Integrated Math 2

⎯ Integrated Math 3

Supporting Documentation