| Request No. | 2018-13 |
|---|---|
| Date of Request | 3.02.18 |
| Requester | Michael Q. |
| Application(s) | CCCApply |
| Section / Page | Account Information & Mailing / Residency Logic |
| Steering Hearing Date | August 2019 |
| Steering Approval | Pending |
| Proposed Change to Download File | TBD |
| Proposed Change to Residency Logic | Yes / Proposed change to Area B / Res status |
Problem / Issue
Update 05.31.19 - An article appeared in the Pierce College student paper with some inaccurate information (CCCApply classifying all Homeless students as Nonresidents (Untrue!) ) We are taking steps to clarify (Patty has reached out to the college A&R admin, Olivia Alvarado responded - see email attached). This issue continues to come up, and needs to be prioritized. See article: http://theroundupnews.com/2019/05/15/homeless-students-pay-out-of-state-tuition/. Escalating to next CCCApply release 6.6.0 - September 2019)
Despite the past efforts already implemented in CCCApply to identify and classify homeless youth students, as well as the flags and other status fields we've built into the system to notify the college of the student's self-reported homeless status, what other enhancements can we implement that would streamline the process for California students who are currently homeless, or have been homeless anytime within the last 24 months.
Due to the lack of providing a permanent address and/or mailing address, the residency algorithm is calculating an otherwise California resident as a "possible resident" strictly because the Perm & Mailing address fields are used in the residency algorithm.
The CCCApply Residency sub-committee met on March 2, 2018 to discuss these issues and come up with short-term and long-term solutions that can be incorporated into the admission process.
Proposed Solution
Several solutions were discussed - some that would support the college in determining/verifying the student's "homeless" status and some that are more long-term - looking at ways the application can be modified to better identify and verify the homeless status and streamline the process. The following solutions were discussed (see below), which need further investigation (and a development estimate) for approval:
- The CCCCO should develop and approve a "Self-Certification Affidavit" form - similar to what is used for AB540 - and allow the colleges to use that to approve a student who doesn't meet the residency requirements because they are homeless.
NOTE: Per Michael Q email of 3/8/17 - the Chancellor's Office approved a "self-certification" form. He will begin drafting that document. - IF the form is approved and it doesn't include additional questions (data gathering) above and beyond what we already collect, then:
- Make it available as a PDF that colleges can attach and send via Email Rules
- implement an additional text section/paragraph on the "Certification" page of the application that only displays if the app determines the user is under 25, homeless in California - basically eliminating the need for the printed affidavit form, as this page is secured by Electronic Signature technology (thus, under penalty of perjury, we have legal ground to stand on).
- Mitch believes this should display on a separate page, additional to the Certification process but that will require more development resources and may not be efficient.
- Modify the language in the current "Homeless Youth" question text on the Residency page to include the word "California" - basically asking the student whether they are or have been homeless in California - and could that serve as a form of self certification. If they say "No" are we missing out on identifying a specific audience? According to Michael and the group, the system really only cares about California residents that are homeless (under 25).
- Implement additional validation in the No Permanent Address Homeless section and the No Current Mailing Address Homeless section - that would ask the student to enter their last known address - so the college has something to use to verify residency
- Implement an Error Message pop-up later in the application process that notifies the student that they meet criteria for Homeless Youth eligibility but must contact the Admissions Office to complete the "Self-Certification" form - or other message;
Michael will work with colleagues at CCCCO on the self-certification form approval to ensure that a self-certification affidavit is approved (blessed) and get a memo out to all colleges. This needs to be approved at this level first before anything related can be implemented in CCCApply.
We also discussed adding logic to the Area B residency logic which would sit just above all the address steps (step 8 and 9) and if student meets eligibility requirements in all other way, set Class B1 as "resident" at this time. To be discussed further.
Notes
Homeless Youth Question Text
At any time in the last 24 months were you determined to be homeless by any of the following?
- High school or school district homeless liaison
- Emergency shelter or transitional housing program
- Director of a runaway or homeless youth basic center or transitional living program
[radio button] Yes [radio button] No
Proposed change to this question:
At any time in the last 24 months were you determined to be homeless in California by any of the following?
- California High school or school district homeless liaison
- California emergency shelter or transitional housing program
- Director of a California-based runaway or homeless youth basic center or transitional living program
Current Data Dictionary Specification
No Permanent Address Homeless
Data Field | <no_perm_address_homeless> |
Description | Applicant indicates here if they do not have a permanent address because they are homeless |
Condition | Always display in Permanent Address section in OpenCCC Account and Edit Account across Apply, BOG, International. If checked (Yes) THEN:
IF unchecked (No) then do not display "No Mailing Address" in Apply, BOG, International; and 2) ensure <homeless_youth> is cleared (no default value set). |
Format | String Checkbox 0 = No/False; 1 = Yes/True |
Length | 1 |
Input Rules/error validation | If empty, do not display "No Mailing Address Homeless" checkbox in Account Mailing page in Apply, BOG, and IA. If not empty, do not trigger error validation in the Permanent address fields. |
Online Question Text | [checkbox] "I have no permanent address because I am currently homeless." |
Notes | Implementation approved by Steering per state mandate AB801 Homeless Youth |
No Mailing Address - Homeless
Data Field | <no_mailing_address_homeless> |
Description | Applicant indicates here if they do not have a current mailing address because they are homeless. |
Condition | Only display IF <no_perm_address_homeless> is not empty (True or Yes). Display in Apply, BOG, and International. Optional response. IF <no_perm_address_homeless> is unchecked (No) then do not display <no_mailing_address_homeless> in Apply, BOG, International; |
Format | String Checkbox 0 = No/False; 1 = Yes/True |
Length | 1 |
Input Rules | If checkbox is NOT EMPTY, then
Check/Uncheck toggles the display of the Mailing Address data fields and display of the "My current mailing address is the same as my permanent address in my OpenCCC Account" checkbox. |
Online Question Text | [checkbox] I have no current mailing address because I am currently homeless. |
Notes | Implementation approved by Steering per state mandate AB801 Homeless Youth |
Response Options: | Checked / Unchecked |
Field Error Check: | None |
Page Error Check: | None |
Homeless Youth
Data Element: | homeless_youth |
Description: | Whether applicant has been determined to be a homeless youth at any time within the last 24 months. |
Format, Length: | boolean, 1 |
Values: | 1 = True/Yes 0 = False/No |
Allows Null: | Yes |
Default: | If <no_perm_address_homeless> = 1 (True/Yes) then set <homeless_youth> to Yes. |
Notes: | residency table |
Question Text: | At any time in the last 24 months were you determined to be homeless by any of the following?
[radio button] Yes [radio button] No |
Conditions: | Only appears on the Residency page if applicant is under 25 years old at time of application. If <no_perm_address_homeless> checkbox – in the OpenCCC Account = Yes, the set default to Yes on this question. |
Additional Text: | None |
Response Options: | As shown in Question Text. |
Field Error Check: | None |
Page Error Check: | If displayed, required selection; else error message, “Required user response if question is displayed; else error message, "You must select Yes or No to specify whether you have been determined homeless anytime within the last 24 months. If you have been determined homeless, select “Yes” and contact the Admissions Office to present verification.” |
Notes: | Added in March 2017 per AB 801 – Homeless Youth |
Data Element: | residency: homeless_youth |
Table B. Outline of Area B (Stay and Intent)
# | Evaluation Statement | Data Elements & Logic | If Yes | If No |
1 | Do out-of-state indicators support intent? | ca_outside_tax = 0 AND ca_outside_voted = 0 AND ca_outside_college= 0 AND ca_outside_lawsuit = 0 | Go to step 2 | Class B2 (flag 30) |
2 | Has the applicant lived in California for two years prior to RDD? | ca_res_2_years = 1 | Go to step 5 | Go to step 3 |
3 | Has the applicant been resident in CA for over a year prior to RDD? | ca_date_current ! = null AND ca_date_current < RDD minus 1 year | Class B2 | Go to step 4 |
4 | Is the applicant a current or former foster youth, under age 20, and now residing in California? | foster_youth_status is != 0 | Class B2 go to step 5 (flag 70) | Class B0 |
5 | Has the applicant completed HS outside CA in last 2 years? | education: hs_state ! = CA AND education: hs_comp_date RDD minus 2 years | Class B2 | Go to step 6 |
6 | Is the applicant in military with non CA home of record? | military_status = 2 AND ( military_home_state != CA OR military_legal_residence!= CA) | Class B2 | Go to step 7 |
7 | Is the applicant under the care and control of a guardian, under 19 and unmarried? | ‘over19OrMarried’= 0 AND ‘guardianOrParentRelation’ = G | Class B2 | Go to step 8 |
8 | Is the applicant’s current address outside of California? | ‘Mailing address – state’ != CA | Class B2 | Go to step 9 |
9 | Is the applicant’s permanent address outside of California? | ‘Permanent address – state’ != CA | Class B2 | Go to step 10 |
10 | Is the applicant under 19 as of RDD with last high school out-of-state? | RDD minus19 years > personal_info: birthdate AND education: hs_state != CA | Class B2 | Go to step 11 |
11 | Was the applicant enrolled in an out-of-state college with a ‘To Date’ within the year previous to the term start date? | In any row of colleges_attended table: If state != CA AND to_date is greater than the term start date minus 1 year. | Class B2 | Go to step 12 |
12 | Has Class B0 been set? | Class B0 has been set | Class B0 | Go to step 13 |
13 | Has Class B2 been set? | Class B2 has been set | Class B2 | Class B1 |
Changes to Data Specs
No Permanent Address Homeless
Data Field | <no_perm_address_homeless> |
Description | Applicant indicates here if they do not have a permanent address because they are homeless |
Condition | Always display in Permanent Address section in OpenCCC Account and Edit Account across Apply, BOG, International. If checked (Yes) THEN:
IF unchecked (No) then do not display "No Mailing Address" in Apply, BOG, International; and 2) ensure <homeless_youth> is cleared (no default value set). |
Format | String Checkbox 0 = No/False; 1 = Yes/True |
Length | 1 |
Input Rules/error validation | If empty, do not display "No Mailing Address Homeless" checkbox in Account Mailing page in Apply, BOG, and IA. If not empty, do not trigger error validation in the Permanent address fields. |
Online Question Text | [checkbox] "I have no permanent address because I am currently homeless." |
Notes | Implementation approved by Steering per state mandate AB801 Homeless Youth |
No Mailing Address - Homeless
Data Field | <no_mailing_address_homeless> |
Description | Applicant indicates here if they do not have a current mailing address because they are homeless. |
Condition | Only display IF <no_perm_address_homeless> is not empty (True or Yes). Display in Apply, BOG, and International. Optional response. IF <no_perm_address_homeless> is unchecked (No) then do not display <no_mailing_address_homeless> in Apply, BOG, International; |
Format | String Checkbox 0 = No/False; 1 = Yes/True |
Length | 1 |
Input Rules | If checkbox is NOT EMPTY, then
Check/Uncheck toggles the display of the Mailing Address data fields and display of the "My current mailing address is the same as my permanent address in my OpenCCC Account" checkbox. |
Online Question Text | [checkbox] I have no current mailing address because I am currently homeless. |
Notes | Implementation approved by Steering per state mandate AB801 Homeless Youth |
Response Options: | Checked / Unchecked |
Field Error Check: | None |
Page Error Check: | None |
Homeless Youth
Data Element: | homeless_youth |
Description: | Whether applicant has been determined to be a homeless youth at any time within the last 24 months. |
Format, Length: | boolean, 1 |
Values: | 1 = True/Yes 0 = False/No |
Allows Null: | Yes |
Default: | If <no_perm_address_homeless> = 1 (True/Yes) then set <homeless_youth> to Yes. |
Notes: | residency table |
Question Text: | At any time in the last 24 months were you determined to be homeless by any of the following?
[radio button] Yes [radio button] No |
Conditions: | Only appears on the Residency page if applicant is under 25 years old at time of application. If <no_perm_address_homeless> checkbox – in the OpenCCC Account = Yes, the set default to Yes on this question. |
Additional Text: | None |
Response Options: | As shown in Question Text. |
Field Error Check: | None |
Page Error Check: | If displayed, required selection; else error message, “Required user response if question is displayed; else error message, "You must select Yes or No to specify whether you have been determined homeless anytime within the last 24 months. If you have been determined homeless, select “Yes” and contact the Admissions Office to present verification.” |
Notes: | Added in March 2017 per AB 801 – Homeless Youth |
Data Element: | residency: homeless_youth |
Table B. Outline of Area B (Stay and Intent)
# | Evaluation Statement | Data Elements & Logic | If Yes | If No |
1 | Do out-of-state indicators support intent? | ca_outside_tax = 0 AND ca_outside_voted = 0 AND ca_outside_college= 0 AND ca_outside_lawsuit = 0 | Go to step 2 | Class B2 (flag 30) |
2 | Has the applicant lived in California for two years prior to RDD? | ca_res_2_years = 1 | Go to step 5 | Go to step 3 |
3 | Has the applicant been resident in CA for over a year prior to RDD? | ca_date_current ! = null AND ca_date_current < RDD minus 1 year | Class B2 | Go to step 4 |
4 | Is the applicant a current or former foster youth, under age 20, and now residing in California? | foster_youth_status is != 0 | Class B2 go to step 5 (flag 70) | Class B0 |
5 | Has the applicant completed HS outside CA in last 2 years? | education: hs_state ! = CA AND education: hs_comp_date RDD minus 2 years | Class B2 | Go to step 6 |
6 | Is the applicant in military with non CA home of record? | military_status = 2 AND ( military_home_state != CA OR military_legal_residence!= CA) | Class B2 | Go to step 7 |
7 | Is the applicant under the care and control of a guardian, under 19 and unmarried? | ‘over19OrMarried’= 0 AND ‘guardianOrParentRelation’ = G | Class B2 | Go to step 8 |
8 | Is the applicant’s current address outside of California? | ‘Mailing address – state’ != CA | Class B2 | Go to step 9 |
9 | Is the applicant’s permanent address outside of California? | ‘Permanent address – state’ != CA | Class B2 | Go to step 10 |
10 | Is the applicant under 19 as of RDD with last high school out-of-state? | RDD minus19 years > personal_info: birthdate AND education: hs_state != CA | Class B2 | Go to step 11 |
11 | Was the applicant enrolled in an out-of-state college with a ‘To Date’ within the year previous to the term start date? | In any row of colleges_attended table: If state != CA AND to_date is greater than the term start date minus 1 year. | Class B2 | Go to step 12 |
12 | Has Class B0 been set? | Class B0 has been set | Class B0 | Go to step 13 |
13 | Has Class B2 been set? | Class B2 has been set | Class B2 | Class B1 |