Pilot Meeting Information

This meeting will be held online via Zoom.

Meeting Information

Date: Monday, March 4, 2019

Time: 3:00PM - 4:30PM

Topic: CCCApply Non-Credit Application Pilot Project - March 4 Meeting

Location: ONLINE

Zoom Meeting URL: https://cccconfer.zoom.us/j/6770513851

Phone: Dial: +1 669 900 6833 (US Toll) +1 646 876 9923 (US Toll)

Meeting ID: 677 051 3851

Agenda

TIME	DESCRIPTION	SPEAKER
3:00 PM	Welcome	Donohue
3:05 PM	Roll Call. Confirm Participants Information
3:10 PM	Review Pilot Project Plan	See more information below
3:20 PM	DEMO: CCCApply Non-Credit App Workflow	See more information below
3:30 PM	DEMO: Setting Up Administrator, Downloads, Reports	See more information below
3:40 PM	Review Non-Credit UAT Implementation Checklist	See more information below
3:55 PM	Discussion: Issues & Concerns with AB 3101 Residency Exemption for Non-Credit	See more information below
4:10 PM	Review Proposed Feature Enhancements: Major / Major Category: MVP (Credit vs. Non-Credit) Supplemental Questions: MVP (Credit vs Non-Credit) Needs & Interests Page	See more information below
4:30 PM	Schedule Recurring (bi-weekly) Meetings
4:35 PM	Close Meeting

Roll Call

2018 Steering Committee Member Roster

Click here to expand...

Non-Credit Application Pilot Participants
Admissions Contact	✓	College / District	IT Contact	✓
Monika Liu Francine Luong		City College of San Francisco	Quyen Lu
		Coastline College	Kyle Mack
Anna Salazar		East LA College
Anthony Cervantes Elias Regalado Kristy Lisle Laureen Balducci		Foothill College	Chien Shih Jerrick Woo
Tina King, Ed.D.		North Orange CCD School of Continuing Education
Esau Tovar, Ph.D.		Santa Monica College
Paulette Lino		Chabot College
		Sierra College	Julia Arreguy
Stephanie Murguia		Cerritos College
Mitch Leahy		Santa Rosa Jr. College
Michael Quiaoit		CCC Chancellor's Office
Patty Donohue		CCC Technology Center	Merrie Wales

This Meeting's Recording: < Zoom meeting recording goes here >

Review Pilot Project Plan

Pilot Overview
Project Timeline & Schedule
Pilot Objectives
Success Criteria
Iterative Releases

Review Non-Credit UAT Implementation Checklist

Getting to the Pilot Non-Credit Application (Non-Credit Application URLs)
Setting Up OpenCCC User Accounts (Pilot & Production)

Issues & Concerns with AB 3101 Residency Exemption for Non-Credit

1. What is their official residency status?
2. Are colleges supposed to automatically classify them as a non-resident?
3. What tuition fees should they be charged?
4. Non-resident or resident fees if taking credit courses at the same time or transitioning to credit courses?
5. If we are not determining residency classification, how does this impact apportionment?
6. Are non-credit, non-residents not included in apportionment?

Non-Credit App Feature Enhancements: Identify List of "Must Have" Changes

Major / Major Category: MVP (Credit vs. Non-Credit)
Supplemental Questions: MVP (Credit vs Non-Credit)
Needs & Interests Page

DISCUSSION POLL: What does your college's Non-Credit Program look like?
(Need: We need to better understand Use Cases to enhance implementation materials)

(Discuss Scope, Schedule + Budget available for Q4)

Non-Credit Application Feature Enhancements

Discussion: What are the MVP "must have" changes required for June 2019, and Beyond

Identify List of "Must Have" Changes

Major / Major Category: MVP (Credit vs. Non-Credit)
Supplemental Questions: MVP (Credit vs Non-Credit)
Needs & Interests Page

DISCUSSION POLL: What does your college's Non-Credit Program look like?
(Need: We need to better understand Use Cases to enhance implementation materials)

(Discuss Scope, Schedule + Budget available for Q4)

Majors & Major Categories in the Non-Credit Application

Field	Current Implementation	Current Limitations	Proposed Change*	Notes / Action Items
Intended Major / Program of Study	Required field Colleges configure custom Majors/Programs in the Administrator	College Majors/Programs are the same across Standard & Non-Credit Currently there is no way to implement separate Majors menu/fields in the Standard & the Non-Credit; All Majors/Programs will appear in both apps	Implement a tag/toggle in the "Add/Edit Major" modal to identify if a Major/Program should ALSO appear in the Non-Credit App Implement logic that will only display the Majors that have the Non-Credit tag in the NC App. (NOTE: This means that these Majors/Programs would also appear in the Standard, but would ONLY appear in the Non-Credit app)	Confirm with dev team on estimate for June
Major Category Filter	Optional field / filter Colleges add custom categories in the Administrator and tag Majors with them Category filter menu Only appears in the Applications if one or more Categories exist	Currently there is no way to implement separate Category feature in the Standard & the Non-Credit; All Categories will appear in both apps	Disable the Major Category filter in the Non-Credit App Basically, the "Non-Credit tag" toggle would serve as the filter in the Administrator. Only the Majors/Programs with the NC tag will display in the "Majors/Programs" menu in the Non-Credit app.	Confirm with dev team on estimate for June

Supplemental Questions in the Non-Credit Application

Field / Page

Current Implementation

Current Limitations

Proposed Change

Supplemental Questions XML Page

Optional; Supplemental Questions are not required to be used
Colleges configure supplemental questions in an XML file and upload in the Administrator

Colleges must configure the questions using XML code
Only one page of Supplemental Questions can be active and displayed at any one time
There's no way to schedule when Supp Questions display; the display specs are set in the Administrator and it's either Active or Inactive
Currently there's no way to separate or differentiate Supp Questions page for the Standard vs. Non-Credit applications; If one page is uploaded and enabled, it will appear for both applications by default;

Proposed options:

Disable Supp Questions completely in the Non-Credit Application for now (for June) and build in custom feature logic in the next version of CCCApply (2020)
Add logic to the Supplemental Questions XML code that would also show a question in the Non-Credit application IF tagged or flagged for Non-Credit (in the XML question code). . In other words: All Supplemental Questions will display in the Standard Application, but only the questions that have coded tag for the Non-Credit will appear in the NC application. The Supp Questions page must have one or more "tagged" questions for Non-Credit for the page to appear in the Non-Credit.
Show an (active/enabled) Supplemental Questions page in the Non-Credit Application ONLY if one or more of the questions have the NC tag. Otherwise the entire page is hidden.

Other Must Have Requirements

(Note: Scope, Schedule, Budget for FY18/19 Q4)

CCCApply Non-Credit Pilot Project: March 4 Meeting Agenda