Business Need
The CCC Chancellor's Office will hear a proposal to adopt the California College Promise Grant.and rename the BOG Fee Waiver application to the "California College Promise Grant" during the September 2017 board meeting. This motion is expected to be approved. This name change will significantly impact the CCCApply BOG Fee Waiver Online Application and development should begin soon to identify all instances and references to be changed.
Bryan Dickason, CCCCO Financial Aid Specialist will review the current BOGFW application and make the appropriate change recommendations. I believe it does not have to go into effect until 2019-20 (to give colleges time to make all the necessary changes to web sites, forms, and documentation). Since 2018-19 is coming up it will only be a recommended change (CCPG, formerly called BOGFW).
There is national pressure that California did not have a statewide Promise Program. This change, along with the individual Promise Programs allows CA to been in step with the rest of the nation.
College Promise: Background Information
More than 400 education leaders, including the heads of all public education systems in California, have gathered on August 29th, 2017 with their partners to discuss and develop strategies to improve and expand College Promise partnerships, which offer financial, academic, and community support to eligible students throughout the state. College Promise initiatives are part of a growing national movement to support college access and completion, especially for low- to middle-income students, creating a "college-going culture" in the communities where they exist and strengthening local economies.
College Promise partnerships are much more than scholarship programs. They have the potential to be a framework for student and community success by developing an ecosystem of low- to no-cost pathways that allow students to achieve their higher education goals. In addition to funding, College Promise initiatives often provide student support structures at various stages of a student's education. At the high school level, these supports can include field trips to college campuses, assistance to complete FAFSA and college applications, dual enrollment programs, academic and personal counseling, mentoring, and tutoring. At the college level, student support can include cohort models, summer courses and orientation programs, priority registration, guaranteed course availability, and academic counseling and tutoring.
Proposed Solution
- Work with Bryan Dickason to identify changes and timeline
- Draft full set of change requirements for Steering approval
- Begin drafting user stories and get in to JIRA
- Add to 2017-2019 roadmap
Requirements Summary
| # | Title | User Story | Importance | Notes |
|---|---|---|---|---|
| 1 | Overarching Program Changes | As a CCC student, I want to apply for a California College Promise Grant online via CCCApply. | High |
|
| 2 | Name Change across all instances | Change the name of the BOG Fee Waiver application from "Board of Governors Fee Waiver Application" to: | HIGH | Changes across all environments Change name within the Application (Introduction page) |
Change Specifications
General Requirements
- All changes all UI changes at this time.
- Keep the DNS domain "bog.opencccapply.net"
- Change Favicon to
Below is a list of all the onscreen changes required:
# | Description | Original | Proposed Change |
|---|---|---|---|
| 1 | Favicon Keep the CCCCO icon but change the hover help text | OpenCCC: BOG Fee Waiver | OpenCCC: CC Promise Grant Application (Change the name of the favicon hover help only) |
| 2 | BOG Welcome page https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=ZZ3 | BOG Fee Waiver Application Before applying for the BOG Fee Waiver, you must first have an OpenCCC Account. The OpenCCC single sign-in account allows you to access the online services of the California Community Colleges. OpenCCC is a service of the California Community Colleges Chancellors Office. The information in your account is kept private and secure. | California College Promise Grant Application (Formerly known as the BOG Fee Waiver Application) Before applying for the CC Promise Grant Fee Waiver, you must first have an OpenCCC Account. The OpenCCC single sign-in account allows you to access the online services of the California Community Colleges. OpenCCC is a service of the California Community Colleges Chancellors Office. The information in your account is kept private and secure. |
BOG Welcome Page
| |||
| 3 | My BOG Applications Page |
|
|
My BOG Applications Page | |||
| 4 | Introduction Page: | Original: Welcome to the BOG Fee Waiver Application | New: Welcome to the CC Promise Grant Application |
| |||
Submission Page (in application) (Screenshot below) | Original Text: BOG Fee Waiver Application Submission | New Text: California College Promise Grant Application Submission | |
| 5 | Confirmation Screen (post-submission): | Original Page Heading: BOG Fee Waiver Application Confirmation | New Page Heading: CC Promise Grant Application Confirmation |
| 6 | Text on Confirmation Screen | Original Text: Your <college_name> BOG Fee Waiver application for <BOG_Year> has been submitted. | New Text: Your <college_name> CC Promise Grant Application for <BOG_Year> has been submitted. |
| |||
| 7 | BOG Privacy Policy page text (from My BOG Application page Footer) | Original Text within Privacy Policy: Information collected: The CCCCO collects, through the OpenCCC Online Student Account and BOG Fee Waiver Application, the following personal information: | New Text: Information collected: The CCCCO collects, through the OpenCCC Online Student Account and the California College Promise Grant Application (formerly known as the BOG Fee Waiver Application) the following personal information: |
| 8 | BOG Terms of Use Page (from My BOG applications & within application) | Original Text: The California Community Colleges Chancellor's Office BOG Fee Waiver Web Site (WEBSITE) is comprised of various Web pages operated by California Community Colleges Chancellor's Office. | New Text: The California Community Colleges Chancellor's Office's the California College Promise Grant Application (formerly known as the BOG Fee Waiver Application) Web Site (WEBSITE) is comprised of various Web pages operated by California Community Colleges Chancellor's Office. |
| 9 | Apply Links & Opportunities Page | Original Text: Bog Fee Waiver (hyperlink) | New Text: California College Promise Grant Application (same hyperlink) Update hyperlink address to the new address |
| 10 | Spanish Hover Help on buttons on the My BOG Applicaitons Page and the Introduction page of BOG App: | Original Text: ?? | New Text: TBD (getting translated now) |
| 11 | Confirmation Numbers begin with BOG- | Original Text: BOG- (start with BOG) | New Text: TBD (Patty to discuss level of effort with Josh H.) |
| |||
Top
Changes to Data Download File
None.
No changes to the DLC or Downloads in this scope.
Changes to Logic
None.
No changes to Logic in this scope.
Top
Documentation
Supporting Documentation
Below is additional documentation (i.e., CCCCO legal opinions, residency and/or education code citations, legislation citations, supplemental information, etc.) to be referenced in support of this change request.
| Description | File or Link |
|---|---|
| PRESS RELEASE - BOG-Fee-Waiver-Name-Change-FINAL (9-19-17).doc | Word Doc |
| PRESS RELEASE - BOG-Fee-Waiver-Name-Change-FINAL (9-19-17).pdf | PDF Version |