Release Schedule
Description | Date |
|---|---|
Release No. | 6.1.0.0 |
Pilot Release Date & Time | 09.28.17 - (8:00AM - 5:00PM PST) |
Production Release Date & Time | 10.27.17 - (6:00PM - 8:00PM PST) |
Type | Bug Fixes | Supplemental Release |
Release 6.1.0 Scope
| Description | Scope |
|---|---|
| Applications | OpenCCC Student Account System |
| Changes to Download Client | Yes |
| Changes to Residency Logic | Yes |
| Revised Data Dictionaries | Yes |
| Updated User Guides | Yes |
Contents
This following summary applies to Release 6.1.0., deploying to the Pilot environment on September 27, 2017. Please direct all questions to the CCCApply category page on the CCC Support Site.
Roadmap & Development News
New CCC Administrator - Coming March 2018
New pilot & production versions of the CCCApply Administrator are currently under-development. The new application, called the CCC Administrator, is due to release to colleges in March 2018.
The new CCC Administrator is a robust, master admin configuration tool, providing one single point-of-entry for CCC college faculty and staff for all CCCTC web applications, services, and utilities, including Canvas, CCCApply, Course Exchange, MyPath, CCCAssess, and more.
The core product is built around an intuitive global infrastructure, SSO-based authentication, and shared (global) functionality including Colleges & Districts, Applications, Users, and other shared database elements and components (Terms, Majors, Courses, Rules, Messaging, and more), providing a streamlined, user-friendly experience for college IT, Admissions and other staff, for managing application data across multiple Tech Center applications.Development and integration is underway and will continue through 2018-2019, A phased, roll-out plan will begin in November 2017 with the initial launch of the global user-interface and architecture, featuring Canvas (v.1.0.0.0).
CCC Report Center Upgrade 6.4 - Coming November 2017
Work to upgrade the current version of the CCC Report Center to version 6.4.0 has begun in the Amazon Cloud. This new version will allow colleges faster and more functionality than the current version for CCCApply, BOG and International Application reporting. An announcement will be made itemizing all features and benefits on the CCC College Support Site as soon as all approved feature customizations have been approved for this release.
Release Notes Summary
Below is a summary of the content that will be released to the Pilot applications in September 2017.
- Bug fixes and enhancements to the Homeless Youth implementations made in March 2017 to OpenCCC, CCCApply Standard, and BOG Fee Waiver Application
- Bug fixes and enhancements across other areas of the CCCApply Standard Application
- Bug fixes and enhancements in the International Application
- Technical infrastructure updates
OpenCCC Student Account
The following bug fixes and other changes were made in the OpenCCC Account Creation application, as well as the Edit Account modules (accessible from the Account/Mailing Information page in the CCCApply, International, and BOG Fee Waiver applications. Click on the Title of Change Specification hyperlinks in the table below to see detailed change specifications, where available.
Title of Change Specification | Description / Summary | Changes to Data Fields / Downloads | Changes to Logic |
|---|---|---|---|
Add Confirmation Validation Pop-Up Box to "No Permanent Address - Homeless" for Homeless Youth | No change to downloads. | ||
| Add Additional Onscreen Text to "No Permanent Address - Homeless" Checkbox for International students. | |||
| Add Validation to | |||
CCCApply Standard Application
Below is a summary of the bug fixes and other changes deployed in this release (6.1.0). Click on the Change Specification / Technical Notes hyperlinks in the table below to see detailed change specifications, where available.
Title of Change Specification | Description / Summary | Change to Data Fields / Downloads | Change to Logic |
|---|---|---|---|
Revise CCCApply for AB 801 (Homeless Youth) | Required changes to the Standard Application to identify homeless youth applicants per recently passed state legislation (AB 801), including a new "Homeless Youth" question and data field on the Residency page; a new integrity flag (#40) trigger, and changes to the Area B residency logic to identify homeless youth under 25 years of age. | Removed Step 12 from Area B Logic in Standard App only. See "Changes to Logic" section below for more details.. | |
| |||
| Implement User-Friendly Format Widget & New International Main Phone & Second Phone Data Fields to Capture International Phone Numbers | Implemented a new, user-friendly formatting widget to the Main Phone & Second Phone fields in the Standard Application and the BOG Fee Waiver Application that ensures international phone numbers are formatted correctly and consistently for their corresponding country codes. In order to download international phone numbers using this new widget, two new data fields were added to the database: mainphoneintl and secondphoneintl. NOTE: International format widget was not added to the Supplemental Questions phone number type at this time. | Two new data fields were created to capture and download international numbers: <mainphoneintl> See Change to Data Downloads section below for instructions on adding these new fields to your Download files. | N/A |
BOG Fee Waiver Application
Below is a summary of the bug fixes and enhancements made to the BOG Fee Waiver application.
Click on the Change Specification / Technical Notes hyperlinks in the table below to see the detailed change specification.
| Change Specification / Technical Notes | Summary | New Data Fields / | Change to Logic |
|---|---|---|---|
| Added validation to the No Mailing Address - Homeless field. | |||
International Application
Below is a summary of the bug fixes and feature enhancements for the CCCApply International Application, deploying to the Pilot environment on September 25, 2017. These changes will stay in the Pilot site for 30 days, allowing colleges to test and make any operational updates that might be needed prior to the production release on October 27, 2017.
To see more information, if available, click on the Title of Change Specification hyperlinks in the table below.
Title of Change Specification | Description / Summary | Changes to Data Fields / Downloads | Changes to Logic |
|---|---|---|---|
| Remove "No Current Mailing Address - Homeless" checkbox from International Application | Per feedback from Steering Committee, international students applying to a California Community College MUST provide all required addresses; therefore do not display the "No Current Mailing Address - Homeless" checkbox on the Account/Mailing Information page in the International Application. | No change to Download Client or download files is required; | N/A |
| Remove "No Non US Permanent Address - Homeless" checkbox from International Application | Per feedback from Steering Committee, international students applying to a California Community College MUST provide all required addresses; therefore do not display the "No Non US Permanent Address - Homeless" checkbox on the Account/Mailing Information page in the International Application. | No change to Download Client or download files is required; | N/A |
| If User Starts an International Application, "No Permanent Address Homeless" Must be NO | Per feedback from Steering Committee, international students applying to a California Community College MUST provide all required addresses - including their Permanent Address in their OpenCCC Account. If a user created their OpenCCC Account but neglected to provide a Permanent Address (i.e., they selected the "No Permanent Address - Homeless" checkbox, they will not be allowed to move past the Account/Mailing Information page in the International Application and will receive an error message directing them to go back and edit their Permanent Address in order to submit their application. | N/A | N/a |
| Implement User-Friendly Format for International Phone Number Fields | Implemented a new, user-friendly formatting widget that ensures international phone numbers are formatted correctly and consistently for the corresponding country codes. This new widget was added to all phone number data fields across the International Application, including the Current Non-U.S.,Alternate Non-U.S., and Agent Contact Phone Fields. | No changes to downloads are required for this format widget change. All existing phone number fields are stored the same way as pre-widget implementation. | N/A |
| Streamlined the I-94 Section | Added new optional Yes/No checkbox to the I-94 section asking if the user is currently residing in the U.S. All existing I-94 data questions are hidden unless the user answers Yes.
| No new data fields were added and there are no changes to the download client required. | N/A |
| Remove all Visa types EXCEPT: F1, M1, J1 and Other/None in International App Only | Per feedback from the colleges using the International Application, we removed all visa types from the Visa Type field except: F1, M1, J1, and Other/None | No changes to the Download Client. The only change is that only four possible response options will now be downloaded for the International Visa Type field <visa_type> | N/A |
| Updated response options for the College Education Level field for consistency | In order to attempt to standardize the College Education Level response options with similar data questions across the Standard and International applications, we updated the display options to: 7 = “Received an associate (2-year) degree” 8 = “Received a bachelor (4-year) degree or higher” | No changes to the Download Client or any data fields. Onscreen text change only. | |
Changes to Data Downloads
The following data fields were added to the database for this release (V.6.1.0).
Description | Data Field | Format | Download-able | Report Center? | Admin Rules? | Added to These Application(s) | Notes |
|---|---|---|---|---|---|---|---|
| Main Phone International | <mainphoneintl> | Var Char 25 | Yes | No | No | Standard App | These two new phone number fields are not replacing the current domestic phone number fields (Main Phone & Second Phone); they will need to be downloaded in addition to those existing fields. NOTE: If a user enters a non U.S. phone number in the Main Phone field, the new <mainphoneintl> field will store the response and the domestic <mainphone> field will be blank. Both fields will need to be added to the Standard and BOG applications Format Definition XML files, and you'll need to run the new Download Client Jar file. Adding these fields to your downloads is optional. The CCCApply Download Client and all download XML files are backwards compatible. |
| Second Phone International | <secondphoneIntl> | Var Char 25 | Yes | No | No | Standard App | Same as above. |
Adding New Data Fields to Downloads
To download the new data fields, your college IT staff must first add them to the Format Definitions XML file(s) and run the updated "transfer-client.jar" file corresponding to this Release (6.1.0). Each application has a corresponding Format Definition XML file, which the college uses to specifies which data fields should be downloaded each time your automated Download Job XML file is run. This process is described in the CCCApply Download Client User Guide.
| UPDATE: CCCApply Download Client Jar File for Pilot Release 6.1.0 - September 28, 2017 Download Client Jar File: transfer-client-6.1.0.0.jar |
Changes to Logic
CCCApply Residency Logic Changes
REVERSAL of Homeless Youth Logic Change in Area B Residency Logic
As summarized above, a change was made to the Area B residency algorithm to reverse the Homeless Youth logic added in March 2017.
NOTE: Reason for the reversal
In the weeks following the March 2017 release, a number of colleges reported an increase in incorrect residency status determinations, mainly due to the logic added to Area B. The logic was added to identify students who are under 25 years of age (at the time of application) and homeless (or homeless any time within 24 months of application submission). Unfortunately students who may have been but are no longer homeless were being blocked from being admitted in a timely manner.
Fix Implemented
- Remove the logic to identify homeless youth from Area B Residency logic completely
- Move the homeless youth logic and the Integrity Flag 40 to the Homeless Youth question (see above) and
- Trigger the flag if user - under 25 years of age - answers Yes to Homeless Youth question
To see the logic change specification (for the Area B Residency Table), click below or refer to Appendix A of the CCCApply Data Dictionary-V.2017.2 to see the full Area B logic table.
What action does the college need to take?
No action is required by the college (unless you have implemented custom reporting and/or workflows around the residency calculation that would need to be updated with the removal of step 12 from the Area B residency logic). NOTE: With this reversal of Step 12 from the logic, Area B residency logic reverts back to the logic in place prior to release 6.0.0. See the changes reflected in the CCCApply Standard Application Data Dictionary v.2017.2-PILOT.
Questions? Please add questions and comments in the support site: CCCTechnology.info.
Bug Fixes
The following bugs were fixed in the 6.1.0 release. No action is required by the college at this time.
| Bug Summary | Application |
|---|---|
| Country codes were corrected in the Standard Application; ISO -3166-1 was updated. | Standard Application |
| Taxpayer Identification Number was added to SSN error message language | Standard Application |
| Removed three instances of "< >" from the High School table and the hs_cds field in Apply. | Standard Application |
| Removed reference to the CCCApply paper application from the system-generated email nudges going out for apps that aren't submitted after 24 hours or 7 days. | Standard Application |
| Added missing client side error validation message when GPA field is skipped in the Multiple Measures fields: "Required selection; Must not be 0.00 or higher than 4.00, else error message, “You must enter a numerical GPA that is not 0.00 or higher than 4.00. If you are unsure, please estimate.” | Standard Application |
| Updated the TTY phone number for the OpenCCC Helpdesk on all "Accessibility" pages across all applications. | All Applications |
| Updated language in the "Accessibility" page across all applications. Link in the footer across all application pages. | All Applications |
| Fixed an issue with the "Sign In with OpenCCC" link which was not taking MyPath user to the portal. | MyPath > Account |
| Fixed an issue where the OpenCCC logo image in the Create Account page was taking MyPath user to OpenCCC Login page in error | MyPath > Account |
| Fixed an issue when attempting to recover OpenCCC Account password by email or security questions from MyPath. | MyPath > International |
| Fixed an issue when passing through MyPath to the International Application. The Sign Out button now changes to "Proceed to MyPath" as intended. | MyPath > International |
| Format to allow international phone numbers was implemented throughout all apps; main phone and second phone fields can now accept international numbers. NOTE: See above for new data fields for international main phone number and second phone number | OpenCCC Account |
| Missing client-side error validation messages were corrected for Visa Issue & Expiration dates in Visa section | International App |
| The "Visa Type" data field is "disabled" (cannot be edited) when the "No Visa Yet" checkbox is not empty.' | International App |
| Fixed client-side error validation message when an In-Progress application is resumed after the original Term has expired. "The term selected is invalid or no longer available. Please return to the Enrollment Information page and select the term for which you are applying." | International App |
| United States of America was added to the country field in the Agent Contact section | International App |
| Added missing validations to the Dependents section to ensure that the user completes all dependent fields for the Dependent count selected. | International App |
| Fixed client-side error message language when user skips selecting visa type or "no visa yet" box. | International App |
| Fixed a formatting issue with the SEVIS Number field which will ensure any non-number entries are fixed before download. | International App |
| Added missing error validations to the "Date To" and "Date From" fields in the OPT/CPT section. | International App |
Accessibility Fixes
The items below were updated per accessibility standards WCAG 2.0 AA.
| Description | Application |
|---|---|
New International Main Phone & Second Phone data fields - was reviewed for accessibility and approved for screen readers & other assistive technologies. | OpenCCC Account CCCApply Standard Application International Application |
Special Implementations
CCCApply Articulation with California Colleges Guidance Initiative
CCCApply has partnered with the California Colleges Guidance Initiative (CCGI) to works with twenty five school districts across the state that collectively serve upwards of 400,000 sixth to twelfth grade students. Those districts upload student’s academic transcript data into individual student accounts on CaliforniaColleges.edu, and all CCGI legal documentation allows for that data to be shared with institutions of higher education at the point of application.
CCCCO is moving towards the use of multiple measures placement. CCGI would like to push student data through to OpenCCCApply in order to support multiple measures placement, and create additional efficiencies for Admissions and Records staff.
K12 Needs
By articulating CaliforniaColleges.edu with CCCApply, students are able to launch their CCCApply application from within their CaliforniaColleges.edu accounts (as they currently do with the CSU Mentor applications) and the system will automatically migrate over the key demographic information to populate CCCApply (current and potential future data fields).
This:
a. Creates an efficiency for students while increasing the accuracy of information received
b. Enables K12 educators to track which students have applied to which campuses both for:
i. Reporting Purposes and
ii. To support “warm handoffs” to the colleges by coordinating with outreach and counseling staff.
CCC Needs:
In future phases (not Phase I) - Through such an articulation, CCCApply could take in the following information from CaliforniaColleges.edu:
1) Student Name
2) Student Address
3) Student Statewide Identifier
4) Foster youth status
5) Completion of three years of high school in California (relevant for AB 540 verification).
6) Courses completed and grades received during all four years of high school
The Pilot Environment
The OpenCCCApply Pilot Environment is a preview and testing site used by colleges to implement the CCCApply applications and the OpenCCC Student Account System. The Pilot environment provides a copy of the production code during the year, except during the 30-Day Pilot Preview period - when it will contain pre-production code for an upcoming release. The Pilot Environment has separate /wiki/spaces/PD/pages/77562106, and different SLAs than the production versions of OpenCCC and CCCApply applications.
All Release 6.1.0 changes and enhancements will be deployed to the Pilot environment on Wednesday, September 27, 2017 for colleges to preview and test. "Pilot" versions of the CCCApply Data Dictionaries and User Guides will reflect both the production and pilot environment application code. Questions? Please post all questions on CCCTechnology.info.
Getting to the Pilot Applications
Please see the Pilot Environment section in the CCCApply Public Documentation space for more information on getting to the Pilot Applications, pointing your download files to the Pilot download server, and identifying the Pilot Administrator & Report Center URLs.
| PILOT Application | NEW PILOT Application URL |
|---|---|
PILOT CCCApply Standard Application URL | https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX |
PILOT BOG Application URL | https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=XXX |
PILOT International Application URL | https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX *Replace the XXX with your college MIS code. |
Pilot Download URL Attributes
Application | PILOT DOWNLOAD URL |
|---|---|
| PILOT CCCApply Standard Application | https://pilot.admin.openccc.net:8443/ccctransfer |
| PILOT BOG Application | https://pilot.admin.openccc.net:8443/ccctransferbog |
| PILOT International Application |
Pilot Administrator & Report Center URLs
The URLs below are "templates" - so the examples shown are not your URLs. These are provided to give you an example of what yours look like. Please contact your IT department if you do not have access to your Pilot Administrator and Pilot Report Center.
Pilot Administrator https://{yourDomain}/idp/profile/SAML2/Unsolicited/SSO?providerId=https://ci.control.openccc.net/shibboleth&shire=https://ci.control.openccc.net/Shibboleth.sso/SAML2/POST&target=https://ci.control.openccc.net/admin/ | |
Pilot Report Center https://{yourDomain}/idp/profile/SAML2/Unsolicited/SSO?providerId=https://ci.control.openccc.net/shibboleth&shire=https://ci.control.openccc.net/Shibboleth.sso/SAML2/POST&target=https://ci.control.openccc.net/jasperserver-pro/ |
30-Day Pilot Site Preview
In order to give colleges time to review, implement, and test the bug fixes and changes being deployed in a CCCApply release, the code is first released to the Pilot environment (aka sandbox or QA environment) 30 days in advance of the production release. For this release (6.1.0), the code is being rolled to the Pilot environment on September 27, 2017. This is the version of the application that will remain in the Pilot environment until the next 30-day Pilot Preview, tentatively scheduled for February 25, 2018.
Data Dictionaries & Release Documentation
The following links point to the most current versions of the CCCApply Data Dictionaries and User Guides.
| Description | Version | Format | Release | Date Published |
|---|---|---|---|---|
| CCCApply Standard Application Data Dictionary | V2017.2 | Pilot Release 6.1.0 | 9.27.17 | |
| 2017-2018 BOG Fee Waiver Data Dictionary | BOG-V2017.1 | 2017-2018 | 3.01.17 | |
| CCCApply International Application Data Dictionary | V2017.2 | Pilot Release 6.1.0 | 9.29.17 | |
| CCCApply Download Client User Guide | V.2017.2 | Pilot Release 6.1.0 | 9.29.17 | |
| Download Client: transfer-client-V4.jar | Release 6.1-V4 | JAR | Release 6.1.0 | 9.27.17 |
| Pilot Environment | Webpage |