Problem Statement or Business Need
The CCC Chancellor's Office has released the 2017-2018 Approved BOG Fee Waiver Application (paper version) and there are required text and data field changes. These must be prioritized and developed for release early in 2017.
Proposed Solution
- Identify change requirements
- Prioritize development work
- Implement changes
- Plan release
Requirements Summary
# | Title | Notes |
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1 | Update BASIC BOG Application database information | |
2 | New data field added to the Residency section on the Application year page for Homeless Youth AB 801. Data Element Name: determined_homeless "Has the Financial Aid Office verified that you have been without a residence in the last 24 months (homeless)? Yes No Additional text: "If you have been homeless but not verified, check “Yes” and contact the college Financial Aid Office."
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3 | Update Method B Income Table for 2017-2018 Maximum Income Levels and baseline_income increment | |
4 | Update all variable date fields throughout application (specified below) | |
Add new question and text changes to the Review Application PDF and Submitted Application PDF | ||
Add new data field (determined_homeless) to the BOG data in the Report Center (see REPORT Jira) | ||
5 | Update Specs (Revise 2016-2017 BOG Specification document with new 2017-2018 changes and release PILOT version for testing) |
Technical Change Specifications
- Update BASIC BOG Application database information for 2017-2018
- Update
- Update
- Update
- Update
- Update
- Update
- Update
- New data field added to the Residency section on the Application year page for Homeless Youth AB 801.
- New data element name: determined_homeless
- Format:
- Length:
- Online Text:
- Error Validation:
- Update Method B Income Table for 2017-2018 Maximum Income Levels and baseline_income increment
- Using the logic from 2013-2014 (confirm with Tyler), add the 2017-2018 Method B Income Table maximum income levels for family size 1 - 8.
- Using the same logic, allow calculation using the new 2017-2018 baseline_income for "Additional Family Members"
- Ensure this table is ONLY used for the 2017-2018 Application
- Update all variable date fields and text changes throughout application (specified in tables below)
- Change the following variable date fields to 2015:
- Text changes to identified to specific pages and sections
- Update Review Application page & Submitted Application PDF
- Update Specs
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Breakdown of Text Changes
Table A: Text changes and variable date changes by Online App page and/or section.
Section | Data Element | Type | Change to Online Text | Change to Date Variable | Error Validation | Logic Change |
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Residency Section | determined_homeless | NEW Yes/No | "Has the Financial Aid Office verified that you have been without a residence in the last 24 months (homeless)? If you have been homeless, check “Yes” and contact the Financial Aid Office to present verification." | Required user response; else error message, "You must select Yes or No to specify whether or not the Financial Aid Office has verified that you have been without a residence in the last 24 months. If you have been homeless, check “Yes” and contact the Financial Aid Office to present verification. | ||
Dependency | 1. Were you born before January 1, 1994? | Ensure logic is up-to-date | ||||
Dependency Status | dependents | EDIT | Do you have children who will receive more than half of their support from you between July 1, 2017 - June 30, 2018, or other dependents who live with you (other than your children or spouse/RDP) who receive more than half of their support from you, now and through June 30, 2018? | Yes | NOTE - TYLER - Please confirm this client side validation is correct and doesn't need to be changed: Required user response; else error message, "You must select Yes or No to specify whether or not you have dependents living with you." | |
Dependency Status | homeless_youth_school | EDIT | At any time on or after July 1, 2016, did your high school or school district homeless liaison determine that you were an unaccompanied youth who was homeless? | Yes | Required user response; else error message, "You must select Yes or No to specify whether or not, at any time on or after July 1, 2016, your high school or school district homeless liaison determined that you were an unaccompanied youth who was homeless." | |
Dependency Status | homeless_youth_hud | EDIT | At any time on or after July 1, 2016, did the director of an emergency shelter or transitional housing program funded by the U.S. Department of Housing and Urban Development determine that you were an unaccompanied youth who was homeless? | Yes | Required user response; else error message, "You must select Yes or No to specify whether or not, at any time on or after July 1, 2016, the director of an emergency shelter program funded by the U.S. Department of Housing and Urban Development determined that you were an unaccompanied youth who was homeless." | |
Dependency Status | homeless_youth_other | EDIT | At any time on or after July 1, 2016, did the director of a runaway or homeless youth basic center or transitional living program determine that you were an unaccompanied youth who was homeless or were self-supporting and at risk of being homeless? | Yes | Required user response; else error message, "You must select Yes or No to specify whether or not, at any time on or after July 1, 2016, the director of a runaway or homeless youth basic center or transitional living program determined that you were an unaccompanied youth who was homeless or were self-supporting and at risk of being homeless." | |
Dependency Status | dependent_on_parent_taxes | EDIT | If your parent(s) or his/her RDP filed a 2015 U.S. Income Tax Return, were you claimed on their 2015 tax return as an exemption by either or both of your parents? | NO | Required user response when included on application; else error message, "You must select Yes, No, or Did Not File to specify whether or not you were claimed as an exemption." | Change response options to: Blank/null [internal default] 2 - Parent(s) did not file 1 - Yes 0 - No |
Dependency Status | living_with_parents | EDIT | Do you live with one or both of your parent(s) and/or his/her RDP? {drop-down menu} | Required user response when included on application; else error message, "You must select Yes or No to specify whether or not you live with one or both of your parents, and/or his/her RDP." | ||
Method B Eligibility | dep_number_household | EDIT | How many persons are in your parent(s)' household? (Include yourself, your parent(s), and anyone who lives with your parent(s) and receives more than 50% of their support from your parents, now and through June 30, 2018. {textbox} | Continue to use <end date> | ||
ind_number_household | EDIT | How many persons are in your household? (Include yourself, your spouse, and anyone who lives with you and receives more than 50% of their support from you, now and through June 30, 2018 {textbox} | Continue to use <end date> | |||
dep_gross_income | a. Adjusted Gross Income (If 2015 U.S. Income Tax Return was filed, enter the amount from Form 1040, Line 37; Form 1040A, Line 21; or Form 1040EZ, Line 4.) $ {textbox}.00 | Change <tax year> and use 2015 | ||||
ind_gross_income | EDIT | a. Adjusted Gross Income (If 2015 U.S. Income Tax Return was filed, enter the amount from Form 1040, Line 37; 1040A, Line 21; 1040EZ, Line 4). $ {textbox}.00 | Change <tax year> and use 2015 | |||
Method B Enrollment Fee | LABELS | All labels in the "Method B Enrollment Fee "2015 Income Information" | Keep all labels referring to "2015" | |||
dep_other_income | b. All Other Income (Include ALL money received in 2015 that is not included in line (a) above (such as Disability, child support, military living allowance, Workman’s Compensation, untaxed pensions.) | Keep onscreen label reference "2015" | ||||
ind_other_income | b. All Other Income (Include ALL money received in 2015 that is not included in line (a) above (such as Disability, child support, military living allowance, Workman’s Compensation, untaxed pensions.) | Keep onscreen label reference "2015" | ||||
dep_total_income | Total income for 2015 (Sum of a. + b.): $ {textbox}.00 | Keep onscreen label reference "2015" | ||||
ind_total_income | Total income for 2015 (Sum of a. + b.): $ {textbox}.00 | Keep onscreen label reference "2015" | ||||
Method B (Enrollment Fee Waiver text box below the Total Income field) | Text box under Method B Calculation Table Add the sentence and edit the hyperlink indicated in blue in the message text | The Financial Aid Office will review your income and let you know if you qualify for an ENROLLMENT FEE WAIVER under Method B. Submit application and documentation to the financial aid office.
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Certification Page | I hereby swear or affirm, under penalty of perjury, that all information on this form is true and complete to the best of my knowledge. If asked by an authorized official, I agree to provide proof of this information, which may include a copy of my and my spouse/registered domestic partner and/or my parent's/registered domestic partner’s 2015 U.S. Income Tax Return(s). I also realize that any false statement or failure to give proof when asked may be cause for the denial, reduction, withdrawal, and/or repayment of my waiver. I authorize release of information regarding this application between the college, the college district, and the Chancellor's Office of the California Community Colleges | |||||
Review Application & Submitted App PDFs |
Text Changes for the Certification Page
Existing 2016-2017 Online BOG Text | Changes Shown in Blue below: |
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Parent/Guardian Certification Statement Applications for dependent students must be signed by the parent or legal guardian as well as the applicant. Please have your parent or guardian sign below: I, , am the parent or legal guardian of <firstname+lastname>. I hereby swear or affirm, under penalty of perjury, that all information on this form is true and complete to the best of my knowledge. If asked by an authorized official, I agree to provide proof of this information, which may include a copy of my and my spouse's 2015 U.S. Income Tax Return. I also realize that any false statement or failure to give proof when asked may be cause for the denial, reduction, withdrawal, and/or repayment of a fee waiver. I authorize release of information regarding this application between the college, the college district, and the Chancellor's Office of the California Community Colleges. Your information is protected by secure transmission and by the provisions of our privacy policy. Applicant Certification Statement I hereby swear or affirm, under penalty of perjury, that all information on this form is true and complete to the best of my knowledge. If asked by an authorized official, I agree to provide proof of this information, which may include a copy of my, my spouse's, and/or my parents' 2015 U.S. Income Tax Return. I also realize that any false statement or failure to give proof when asked may be cause for the denial, reduction, withdrawal, and/or repayment of my waiver. I authorize release of information regarding this application between the college, the college district, and the Chancellor's Office of the California Community Colleges.
Your information is protected by secure transmission and by the provisions of our privacy policy. | Parent/Guardian Certification Statement Applications for dependent students must be signed by the parent or legal guardian as well as the applicant. Please have your parent or guardian sign below: I, , am the parent or legal guardian of <firstname+lastname>. I hereby swear or affirm, under penalty of perjury, that all information on this form is true and complete to the best of my knowledge. If asked by an authorized official, I agree to provide proof of this information, which may include a copy of my and my spouse's 2015 U.S. Income Tax Return. I also realize that any false statement or failure to give proof when asked may be cause for the denial, reduction, withdrawal, and/or repayment of a fee waiver. I authorize release of information regarding this application between the college, the college district, and the Chancellor's Office of the California Community Colleges. Your information is protected by secure transmission and by the provisions of our privacy policy. Applicant Certification StatementI hereby swear or affirm, under penalty of perjury, that all information on this form is true and complete to the best of my knowledge. If asked by an authorized official, I agree to provide proof of this information, which may include a copy of my and my spouse/registered domestic partner and/or my parent's/registered domestic partner’s 2015 U.S. Income Tax Return(s). I also realize that any false statement or failure to give proof when asked may be cause for the denial, reduction, withdrawal, and/or repayment of my waiver. I authorize release of information regarding this application between the college, the college district, and the Chancellor's Office of the California Community Colleges.
Your information is protected by secure transmission and by the provisions of our privacy policy. |
Text from 2016-2017 Online Application
Application Year Page
Dependency Page (Marital Status & Dependency Status)
Special Eligibilities
Eligibility Methods (Method A & B)
Certification Page
Review Application
Submission
CALIFORNIA INFORMATION PRIVACY ACT
From 2017-2018 Paper App Text
Changes to Data Download File
There is one new data field added to the BOG application for 2017-2018:
- determined_homeless
Changes to Logic
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Notes & Background Information
Emails from Bryan Dickerson and Tim Bonnel (CCCCO)
Supporting Documentation
Below is additional documentation (i.e., CCCCO legal opinions, residency and/or education code citations, legislation citations, supplemental information, etc.) to be referenced in support of this change request.
Description | File or Link |
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2017-2018 Approved BOG (CCCCO) |