Problem Statement or Business Need

The CCC Chancellor's Office has released the 2017-2018 Approved BOG Fee Waiver Application (paper version) and there are required text and data field changes.  These must be prioritized and developed for release early in 2017.

Proposed Solution

• Identify change requirements 
• Prioritize development work
• Implement changes
• Plan release

Requirements Summary

Technical Change Specifications

1.  Update BASIC BOG Application database information for 2017-2018
   1. Update 
   2. Update
   3. Update
   4. Update
   5. Update
   6. Update
   7. Update
      
       
2.  New data field added to the Residency section on the Application year page for Homeless Youth AB 801.
   1. New data element name:  determined_homeless
   2. Format:
   3. Length:
   4. Online Text:
   5. Error Validation:
   6. 
      
3.  Update Method B Income Table for 2017-2018 Maximum Income Levels and baseline_income increment
   1. Using the logic from 2013-2014 (confirm with Tyler), add the 2017-2018 Method B Income Table maximum income levels for family size 1 - 8.
   2. Using the same logic, allow calculation using the new 2017-2018 baseline_income for "Additional Family Members"
   3. Ensure this table is ONLY used for the 2017-2018 Application
4.  Update all variable date fields throughout application (specified below)
   1. Change the following variable date fields to 2015:
5.  Update Specs

Top

This is an application to have your ENROLLMENT FEES WAIVED.  If you need money to help with books, supplies, food, rent, transportation and other costs, please complete a FREE APPLICATION FOR FEDERAL STUDENT AID (FAFSA) or the California Dream Application (for eligible AB 540 students)  immediately. The FAFSA is available at www.fafsa.gov and the Dream Application is available at https://dream.csac.ca.gov/..   Contact the Financial Aid Office for more information.  

IMPLEMENTATION OF Assembly Bill 1899: Victims of Trafficking, Domestic Violence and other Serious Crimes  

AB 1899, chaptered in September of 2012, provides for a non-resident enrollment fee exemption for “Victims of trafficking, domestic violence and other serious crimes”. In addition, the legislation allows these students to apply for and, if eligible, receive financial aid from programs administered by public postsecondary institutions or the state of California.  Finally, the legislation provides that enrollment fees shall be waived for these students who apply for and are eligible to receive Board of Governor enrollment fee waivers.

This FEE WAIVER application is for California residents, eligible AB 540 students, and eligible AB 1899 students, and homeless youth under age 25, as determined by the Admissions or Registrar’sFinancial Aid Office.  If you have not had your California residency or eligibility status determined by the Admissions or the Registrar, please see one of those offices to obtain the valid determination.  Fee waiver eligibility cannot be determined until your status has been verified.  

Has the Admissions or Registrar's Office determined that you are a California resident??      q Yes   q No

If no, has the Admissions or Registrar's Office determined that you are eligible for a non-resident tuition exemption as an AB 540 student?                                        q Yes   q No

If no, has the Admissions or Registrar's Office determined that you are eligible for a non-resident tuition exemption granted as a result of you residing in the United States with a “T” or “U” visa (immigration status under Section 1101(a)(15)(T)(i) or (ii), or Section1101 (a)(15)(U)(i) or (ii), of Title 8 of the United States Code)?                                      q Yes   q No

Section 1101 (a)(15)(U)(i) or (ii), of Title 8 of the United States Code)?                                      q Yes   q No

Has the Financial Aid Office verified that you have been without a residence in the last 24 months (homeless)?  

    If you have been homeless, check “Yes” and contact the Financial Aid Office to present verification. q Yes   q No

Below is taken directly from the NEW 2017-2018 Application:

•   If you answered "Yes" to any of the questions 1 - 10, you are considered an INDEPENDENT student for enrollment fee waiver purposes and must provide income and household information about yourself (and your spouse or RDP if applicable).  Skip to Question #13.  

•   If you answered "No" to all questions 1 - 10, complete the following questions:

•   If you answered "No" to questions 1 - 10 and "Yes" to either question 11 or 12, you must provide income and household information about your PARENT(S)/RDP.  Please answer questions for a DEPENDENT student in the sections that follow.  

•   If you answered "No" or "Parent(s) will not file" to question 11, and "No" to question 12, you are a dependent student for all student aid except this enrollment fee waiver.  You may answer questions as an INDEPENDENT student on the rest of this application, but please try to get your PARENT information and file a FAFSA so you may be considered for other student aid.  You cannot get other student aid without your parent(s’) information.  

METHOD A ENROLLMENT FEE WAIVER 

13.  Are you (the student ONLY) currently receiving monthly cash assistance for yourself or any dependents from:

         TANF/CalWORKs?               q Yes   q No

                SSI/SSP (Supplemental Security Income/State Supplemental Program)?                                           q Yes   q No

         General Assistance?             q Yes   q No

14.  If you are a dependent student, are your parent(s)/RDP receiving monthly cash assistance from TANF/CalWORKs or SSI/SSP as a primary source of income?       q Yes   q No

If you answered "Yes" to question 13 or 14 you are eligible for an ENROLLMENT FEE WAIVER.  Sign the Certification at the end of this form.  You are required to show current proof of benefits.  Submit application and documentation to the financial aid office.

3) Variable dates and text changes to the Dependency Status section.

Dependency Status

1. As of today, are you married or in a Registered Domestic Partnership (RDP)?
   (Answer "Yes" if you are separated but not divorced or have not filed a termination notice to dissolve partnership.)
    Yes     No
    
2. Are you a veteran of the U.S. Armed Forces or currently serving on active duty for purposes other than training?   Yes     No
    
3. Do you have children who will receive more than half of their support from you between 07/01/2016 and 06/30/2017, or other dependents who live with you (other than your children and spouse/RDP) who receive more than half of their support from you, now and through 06/30/2017?   Yes    No
   
   Change To:
   

   Do you have children who will receive more than half of their support from you between July 1, 2017 - June 30, 2018, or other dependents who live with you (other than your children or spouse/RDP) who receive more than half of their support from you, now and through June 30, 2018?   

    
4. At any time since you turned age 13, were both your parents deceased, were you in foster care, or were you a dependent or ward of the court?   Yes   No
    
5. Are you or were you an emancipated minor as determined by a court in your state of legal residence?  Yes   No
    
6. Are you or were you in legal guardianship as determined by a court in your state of legal residence?  Yes   No
    
7. At any time on or after 01/01/2015, did your high school or school district homeless liaison determine that you were an unaccompanied youth who was homeless?  Yes   No
   
   Change To: 
   

   At any time on or after July 1, 2016, did your high school or school district homeless liaison determine that you were an unaccompanied youth who was homeless   

   
    
   
8. At any time on or after 01/01/2015, did the director of an emergency shelter or transitional housing program funded by the U.S. Department of Housing and Urban Development determine that you were an unaccompanied youth who was homeless?   Yes   No
   
   Change To:
   At any time on or after July 1, 2016, did the director of an emergency shelter or transitional housing program funded by the U.S. Department of Housing and Urban Development determine that you were an unaccompanied youth who was homeless?
   
    
9. At any time on or after 01/01/2015, did the director of a runaway or homeless youth basic center or transitional living program determine that you were an unaccompanied youth who was homeless or were self-supporting and at risk of being homeless?   Yes   No 
   
   Change To:
   At any time on or after July 1, 2016, did the director of a runaway or homeless youth basic center or transitional living program determine that you were an unaccompanied youth who was homeless or were self-supporting and at risk of being homeless?
   Developers: Ensure logic remains in place for the following:

   **If you answered "Yes" to any of the questions 1 - 19, you are considered an INDEPENDENT student for enrollment fee waiver purposes and must provide income and household information about yourself (and your spouse or RDP if applicable).  Do not display and don't require the next two questions (9 and 10). 
    

    **If you answered "No" to all questions 1 - 9, display and required the following questions:
   
   

    

10. If your parent(s) filed or will file a 2015 U.S. Income Tax Return, were you, or will you be claimed on their tax return as an exemption by either or both of your parents? (Yes, No, Parent(s) won't file = dropdown menu)
    
    Change Text and update Response Option Text:  
    If your parent(s) or his/her RDP filed a 2015 U.S. Income Tax Return, were you claimed on their 2015 tax return as an exemption by either or both of your parents? 
    Update response options to:  Yes - No - Parent(s) did not file
    
    
11. Do you live with one or both of your parent(s)?  Yes   No
    
    Change To:  Do you live with one or both of your parent(s) and/or his/her RDP?     Yes   No
     

Breakdown of Text and Variable Date Changes

Marital Status

Marital Status

The California Domestic Partner Rights and Responsibilities Act extends new rights, benefits, responsibilities and obligations to individuals in domestic partnerships registered with the California Secretary of State under Section 297 of the Family Code. If you are in a Registered Domestic Partnership (RDP), or legal same sex marriage, you will be treated as an Independent married student to determine eligibility for this Fee Waiver and will need to provide income and household information for your domestic partner. If you are a dependent student and your parent is in a Registered Domestic Partnership, or legal same sex marriage, you will be treated the same as a student with married parents and income and household information will be required for the parent's domestic partner. (These new provisions apply to state student financial aid only, not to federal student financial aid.)   

Are you or your parent in a Registered Domestic Partnership with the California Secretary of State under Section 297 of the Family Code? 

(Answer "Yes" if you or your parent are separated from a Registered Domestic Partner but have NOT FILED a Notice of Termination of Domestic Partnership with the California Secretary of State's Office.)

1.    Yes   No

The California Domestic Partner Rights and Responsibilities Act extends rights, benefits, responsibilities and obligations to individuals in domestic partnerships registered with the California Secretary of State under Section 297 of the Family Code.  If you are in a Registered Domestic Partnership (RDP), or legal same sex marriage, you will be treated as an Independent married student for Enrollment Fee Waiver eligibility  and will need to provide income and household information for your domestic partner.  If you are a dependent student and your parent is in a Registered Domestic Partnership, or legal same sex marriage, you will be treated the same as a student with married parents and income and household information will be required for the parent’s domestic partner.

Note:  These provisions apply to state student financial aid ONLY, and not to federal student financial aid.

Are you or your parent in a Registered Domestic Partnership with the California Secretary of State under Section 297 of the Family

Code?  (Answer “Yes” if you or your parent are separated from a Registered Domestic Partner but have NOT FILED a Notice of Termination of Domestic Partnership with the California Secretary of State’s Office.)       q Yes   q No

If you answered “Yes” to the question above, treat the Registered Domestic Partner as a spouse.  You are required to include your domestic partner’s income and household information or your parent’s domestic partner’s income and household information in Questions 4, 11, 12, 13, 14, 15, 16, 17.

q Single  q Married  q Divorced  q Separated  q Widowed  q Registered Domestic Partnership

Special Eligibilities

Special Classifications

1. Do you have certification from the California Department of Veterans Affairs that you are eligible for a dependent's fee waiver?  Yes  No

2. Do you have certification from the National Guard Adjutant General that you are eligible for a dependent's fee waiver?  Yes   No

3. Are you eligible as a recipient of the Congressional Medal of Honor or as a child of a recipient?  Yes   No

4. Are you eligible as a dependent of a victim of the September 11, 2001 terrorist attack?  Yes   No

5. Are you eligible as a dependent of a deceased law enforcement/fire suppression personnel killed in the line of duty? 

Eligibility Methods

Method A Enrollment Fee

Are you (the student only) currently receiving monthly cash assistance for yourself or any dependents from:  

 Yes   No   Temporary Assistance for Needy Families (TANF) / CalWorks?

 Yes   No    Supplemental Security Income (SSI) / State Supplementary Payment (SSP)?

 Yes   No    General assistance?

Changes to Data Download File

Changes to Logic

Top

Notes & Background Information

Emails from Bryan Dickerson and Tim Bonnel (CCCCO)

Supporting Documentation 

Below is additional documentation (i.e., CCCCO legal opinions, residency and/or education code citations, legislation citations, supplemental information, etc.) to be referenced in support of this change request.