Release 5.4.0 - 03.29.16

This release is also known as the "2016 Annual Update". See the 2016 Annual Report for more details.

Release Date

Description	Date
Release No.	5.4.0
Date	03.29.16
Time	6:00PM - 11:00PM PST
Type	Maintenance Window
Changes to Download Client	Yes
Changes to Residency Logic	Yes

Release Scope

Description	Scope
Applications	Standard Application International Application OpenCCC Student Account System Shibboleth V3 Upgrade
Changes to Download Client	Yes
Changes to Residency Logic	Yes

Release Plan

Getting to the PILOT Site

Pilot Applications

Remember to include your college's MIS code to the end of each application URL.

PILOT Application	NEW PILOT Application URL
PILOT CCCApply Standard Application URL	https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX *Replace the XXX with your college MIS code.
PILOT BOG Application URL	https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=XXX *Replace the XXX with your college MIS code.
PILOT International Application URL	https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX *Replace the XXX with your college MIS code.

Pilot Download Servers URL Attributes

Include the following URL attributes in your PILOT Job XML files. For more information, refer to the Download Client User Guide.

Application	PILOT DOWNLOAD URL
PILOT CCCApply Standard Application	https://pilot.admin.openccc.net:8443/ccctransfer
PILOT BOG Application	https://pilot.admin.openccc.net:8443/ccctransferbog
PILOT International Application	https://pilot.admin.openccc.net:8443/ccctransferintl

Release Summary

Below is a high-level summary of the priority enhancements that will be released, which will be followed by technical release notes when the code is deployed to the Pilot (test) system on August 26, 2016.

For more information, expand the “Read More” link below each item (where applicable).

Release Highlights

The OpenCCC Shibboleth IdP is being upgraded to version 3.0. Colleges still using version 2.x Need a sentence here about backwards compatibility and information on how colleges can upgrade at anytime. Documentation is available for colleges when they are ready to upgrade. What is our recommendation to colleges?
An enhancement to the OpenCCC Account Recovery system is being implemented. Students can now elect to reset their password by way of a secure URL link sent to their email account.
A change to the Area B residency logic is being made to correct issues identified regarding California residents who report an out-of-state activity, such as paying taxes outside the state within the last two years. The fix will ensure that these students are correctly classified as “B2 - possible residents” in the final area calculation.
A series of data questions to collect self-reported GPA and high school transcript data to support multiple measures for assessment placement (AB753, SB1456), is being added to the Education page. This implementation was requested by the Common Assessment project (CCCAssess) and approved by the CCCApply Steering Committee as an optional implementation only. Colleges must opt-in to participate.
Several enhancements and bug fixes were made to comply with 508 and WCAG 2.0 AA accessibility standards, including a reworking of the high school and college “School Finder” tools which (advanced search technology to identify your last high school or college from the list).

Enhancements

OpenCCC Account Recovery: Password Reset by Email Link

In an effort to reduce the number of incoming support calls for OpenCCC account recovery to the OpenCCC Helpdesk, we are implementing a new 24/7 self-serve option for students to reset their password through a secure URL sent to the user’s email address.

Click here to expand...

Problem: To access CCCApply, or any secure CCC application, students must first have an OpenCCC account. If the student is new to OpenCCC, they are prompted to create a new account. If the student already has an OpenCCC account (CCCID), they must either Sign-In, or go through the Recover Account process. Currently, to recover a forgotten password, the only option is to answer the security questions created during account creation.

Solution: With this new option, students can click on a secure URL link in an email which will take them directly to the Reset Password page, bypassing the security questions. The URL must be used within 24 hours of the request.

New Data Fields to Support Multiple Measures (SB1456)

In support of state legislation AB743, which calls for an systemwide assessment system be developed to include multiple measures for placement, and SB1456, which calls for the gathering of multiple measures data, the Common Assessment Initiative (CAI) has requested a series of data field questions be added to the CCCApply Standard Application in order to collect self-reported, high school transcript information for assessment placement purposes for the CCCAssess program. Seven (7) new questions and downloadable data fields will be added to the Education page of the Standard Application only.

Click here to expand...

Collecting transcript data at the time of application for admission facilitates a solution to a very difficult task of obtaining good data otherwise. We believe we can streamline and limit the questions to just those students who need placement. The CCCAssess pilot program includes 59 California Community Colleges who will begin testing the new common assessment platform on September 20, 2016.

Adoption and implementation of these questions is 100% OPTIONAL. If your college would like to "Opt-In" to participate, please contact John Hadad, Product Manager, CCCAssess, jhadad@ccctechcenter.org.

Testing in Pilot Environment: Colleges that choose to implement these questions can preview the UI (user interface) and test the download client changes in the Pilot environment for 30 days prior to the September 20, 2016 release. Colleges must "opt-in" in order to participate. Please contact Patty Donohue, Product Manager, pdonohue@ccctechcenter.org, or John Hadad, CAI Product Manager, jhadad@ccctechcenter.org.

Changes to the Download Client

The following fields have been added to the Download Client. To add them to your download file, update your Download Format XML files, as indicated.

The data fields included in the Multiple Measures for Assessment Placement - the “opt-in implementation” - are being added to the Download Client, as well as and the Report Center. All new fields are optional and do not have to be added to your download file; however, if you want to collect this dataAll fields will also be available in the Report Center. Data Fields for Assessment Placement

Description	Data Field	Format	Notes
Grade Point Average	grade_point_average	(varchar 5)	Optional Education page implementation
HIghest English Course Taken	highest_english_course	(integer)	Optional Education page implementation
Highest English Course Grade	highest_english_grade	(varchar 2)	Optional Education page implementation
Highest Math Course Taken	highest_math_course_taken	(integer)	Optional Education page implementation
Highest Math Course Grade	highest_math_taken_grade	(varchar 2)	Optional Education page implementation
Highest Math Course Passed	highest_math_course_passed	(integer)	Optional Education page implementation
Highest Math Passed Grade	highest_math_passed_grade	(varchar 2)	Optional Education page implementation
Integrity Flag 30	integrity_fg_30	varchar2	Residency: Integrity Flags
Enrollment Term Description	enroll_term_description	100	International Application Enrollment Page
Major Description	major_description	100	International Application Enrollment Page
Term Start Date	term_startdate		Standard Application
Term End Date	term_enddate
No First Name	no_firstname	integer	Account
No Middle Name	no-middlename	integer	Account
No SSN	ssn_no	integer	Account

Changes to Residency Logic

Update Area B Residency Logic for “Possible” Residents (B2)

The Area B residency logic is being updated to fix a problem with non-resident and “possible” residents being incorrectly classified as “residents” in certain use cases, including the California resident who has also answered “yes” to one of the four “out-of-state” indicators on the residency page in the standard application. The correction will change the “IF NO” column of Step 1 from “B0 and go to step 2” to “Set B2 and go to step 2”. We will also add a new integrity flag (30) to alert Admissions that the user has an “out-of-state” indicator (such as they paid taxes outside of California within the past two years). This change will ensure that these applicants end up as “B2 = Possible Resident. Proof required” or “B0 = Nonresident. Does not meet residency criteria” when they reach the final classification (Step 13).

What action does the college need to take?

There is no required action on the part of the college. However, you may want to review any rules created to ensure this change will not adversely affect any processes previously set up by your college. This change does not affect any data field calculations.