Request No. | 2019-37 |
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Date of Request | 5-31-19 |
Requester | Emily Gerofsky - CCC Foundation for Immigrants Rising |
Application(s) | Standard |
Section / Page | Citizenship |
Steering Hearing Date | 8.13.19 (sub-committee meeting coming) |
Proposed Change to Download File | TBD |
Proposed Change to Residency Logic | TBD |
Table of Contents |
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Problem / Issue
Proposed Edits to CCCApply from Immigrants Rising
The advocacy organization is "Immigrants Rising" - which is working closely with the Foundation on Dreamers, undocumented students - has reviewed the CCCApply application and found several issues and highlighted several concerns regarding accessibility of the application for un-documented students.
Note |
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10/4/19: At the time this change request was received from Immigrants Rising in May, the Tech Center was already discussing options for streamlining the question, including the legal language that appears on screen. The revision planned would remove two fields from the layout, but would still maintain all existing data fields currently being downloaded in the SSN set of fields. The language would not change, but would be placed almost entirely behind a pop-up hyperlink within the SSN question. As the changes to the SSN have not yet been developed, the suggestions from Immigrants Rising are being taken under consideration now. |
Proposed Solution
The document contains a series of proposed changes. Each one is listed below with a summary of the response from CCCApply.
Social Security Number Concern : There is a lot of language in the question and if your eye is skimming it, key words are” required” “federal law”, “failure to provide” “penalty levied against the student” which could create a lot of fear. | Our response: The plan for the revised questions includes a new, streamlined layout and all the legal information text is being placed in a pop-up hyperlink adjacent to the new prompt question. |
Acknowledge Financial Aid Checkbox
Suggestion: Add However, it is not required for admission after “The SSN... facilitate financial aid.” |
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Privacy Policy is outdated;
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Federal Statement about SSN Exceptions A lot of students get confused about “non-resident aliens” And believe that undocumented students fall into this category.
| Our Response: |
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Add a link to nonresident aliens: (the IRS definition seems like a good one: https://www.irs.gov/individuals/international-taxpayers/taxation-of-nonresident-aliens) | Our Response: It's our policy to |
NOT include links in the CCCApply applications which takes the user away from the application, and given the amount of text we are already placing behind the hyperlink, we would rather have colleges send an email or notification to students who indicate they are "Exceptions" by clicking the "SSN Exceptions" checkbox after stating they have no SSN. However, I do agree that the IRS information provided in the link is valuable for the colleges and could be transferred into a MyPath checklist notification. |
A lot of students get confused about “non-resident aliens” And believe that undocumented students fall into this category.
Suggestions :
1)
3) Add a link to nonresident aliens: (the IRS definition seems like a good one:
https://www.irs.gov/individuals/international-taxpayers/taxation-of-nonresident-aliens)
4) Add FERPA and SB 54 language to the privacy policy
5) Move up the “Check this box” to RIGHT afterMove up the SSN Exception question and text “Check this box” immediately following the SSN Type field and prompt text. |
Our Response: The SSN Type field is being removed from display to the end user. Logic is being added to the SSN input text fields to determine which type of SSN is being entered. SSN's never begin with the number 9. Taxpayer ID's ONLY begin with the number 9. This field will be auto-populated depending on which type of number is entered. | |
NEW Layout
Dependencies, Risks and/or Reporting Requirements?
Question | Yes | No | Which data field(s)? | What/How? |
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Would this change affect an existing question or data field on the Standard Application? | ||||
Would this change affect an existing question or data field on the International Application? | ||||
Would this change affect an existing question or data field on the Promise Grant Application? | ||||
Would Account (OpenCCC) data be affected by this change? | ||||
Does the question or data field align to an MIS reporting requirement now? | ||||
Does this change affect any other state or federal regulations or requirements? | ||||
Would this change affect existing residency logic? | ||||
Would any other data fields be affected by this change? | ||||
Would students users be affected by this change? | ||||
Would colleges be affected by this change? | ||||
Would the Download Client be affected by this change? | ||||
What other tech center web services will be affected by this change? | i.e., Glue staging table? Multiple Measur | |||
Other dependencies? | ||||
Other implementation considerations? |
Supporting Documentation
Definitions
Taxation of Nonresident Aliens
NOTE: If you were a nonresident alien student, teacher, or trainee who was temporarily present in the United States on an "F,""J,""M," or "Q" visa, you are considered engaged in a trade or business in the United States. You must file Form 1040NR, U.S. Nonresident Alien Income Tax Return (or Form 1040NR-EZ, U.S. Income Tax Return for Certain Nonresident Aliens With No Dependents) only if you have income that is subject to tax, such as wages, tips, scholarship and fellowship grants, dividends, etc. Refer to Foreign Students and Scholars for more information.
Description | File Type | URL | Notes |
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