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Version 3.3 includes new features, improvements to exiting features, bug fixes across the application and an infrastructure upgrade.
Users will be introduced to the "Save button" in the form of new working copy functionality and a new C-ID lookup is intended to reduce the time needed to add/evaluate articulation details.
3.1 also launches the ability to export results behind the login, lookup associated courses to programs, view to the date a proposal was actually submitted. Improvements to conditional display, field validations, document display on the Manage and Document Audit pages were also made and bug fixes across the site were deployed to improve the overall user experienceEmail digests are introduced in 3.3 along with the support of ranges for Units and Hours in Programs and auto approval for Local A.A., A.S. and Certificate Programs.
CB25 and CB26 have been added to Courses and all users now have the ability to toggle and edit comments.
Detailed release notes are below. Please do not hesitate to contact support at cociappsupport@openccc.zendesk.com with any questions or concerns you may have about any upgrades included in 3.13.
organization of Release Notes below | |
new feature | |
improvements made to existing features | |
bug fixes |
`Release Contents
Table of Contents minLevel 4
General changes that apply to both Course and Program Submissions
Export to excel added to All Courses and All Programs pages
Comments can be edited and toggled to private | |
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Type |
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Details |
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Date Submitted Added to Results Table on All Courses and All Programs pages | |
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Type | Image Removed |
Details |
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Snapshot | Image Removed Image Removed |
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Snapshot | Image Added Image Added Image Added |
Ticket(s): CC-2765, CC-2912 |
Date Submitted Updated | |
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Type | Image Added |
Details |
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Ticket(s): CC- |
Workflow settings for Deleted Courses and Programs
- Available actions for deleted courses and programs updated to only show "View" and "History" actions to College Submitters, COCI Read Only and CCCCO Reviewer users
- COCI Support retains the ability to restore deleted courses and programs
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Approval Letters removed from "Make a Copy" drafts
- Approval letters were being copied along with all other proposal documents when "make a copy" was selected on the manage program or manage course pages.
- Approval letters pulled out of documents copied to new, draft proposal.
- once submitted the new proposal would receive a unique CCN or PCN and the approval letter specific to that proposal would be generated at that time.
Other improvements for both Courses and Programs
- other minor and/or low impact improvements and bug fixes that apply to program and course submissions
- CC-2220: Proposal ID field updated to display on Manage Course/Program and View Course/Program pages
- CC-2649: information displayed on Document Audit and Manage Course/Program pages updated to include document type and title on both pages for consistency
Specific to Course Submissions
C-ID lookup added as optional field to Manage Course page when Transfer Status is set to "A" or "B"
- Read-only integration between COCI and C-ID allows college submitters to add articulation details from C-ID directly into the COCI course without leaving COCI or uploading additional attachments.
- College Submitter presented with same C-ID information that is available on https://c-id.net/courses/search
- Using the lookup is entirely optional.
Ticket(s): CC-2485, CC-2486, CC-2487, CC-2488, CC-2633,
CC-2640, CC-2748, CC-2749, CC-2750, CC-2766
Substantial change tracking added to history of new proposal
- Users are now able to identify whether a course proposal originated as a result of a substantial change.
- a comment is added to the new draft course proposal stamping the substantial change and the course of origin on the Course History page.
- the notes on the course of origin can be found in the comments history with the details of the fields that triggered the sub change, the submission number of the original course and a link to the original course.
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Other Course Submission Improvements
Type
Image RemovedImage Removed
Details
minor or low impact improvements and/or bug fixes that specifically apply to course submissions
Tickets:
CC-2651: workflow rules fixed to render "Approved" courses fully read-only until a CCN is returned by MIS
Specific to Program Submissions
CCN lookup field added to All Programs page
- Course Control Number field added to search criteria on All Programs page.
- When a control number is entered in the field the results table will update to show all programs that CCN is currently associated with.
- This field searches on an exact match. For example, entering CCC00027 in the Course Control Number search field will return zero results in the table, however entering the entire control number returns 2 results.
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C-ID Status Document field validation updated
- based on feedback from the CCCCO, the system behavior of the C-ID Status Document field has been updated to display the "Remove" checkbox for all C-ID status documents uploaded.
- Users are still required to upload supporting documentation for A.A-T or A.S-T programs and will see the standard validation message upon submitting if there is not at least 1 document uploaded to the C-ID Status Document field.
Resubmits/Revisions set to "Review" Status when Auto-Approval is off
- Courses in "Revision" status were being set to "Submitted" status when users resubmitted the course.
- A fix was applied and courses sent to revision will now go back to "Review" status after being resubmitted if the original reviewer is still an active CCCCO Reviewer.
- If the original reviewer is no longer active, the resubmission will go into "Submitted" status and be added to the queue of another CCCCO Reviewer.
- Status changes captured and displayed in history.
Substantial change flag removed on "Make a Copy" submissions
- Some fields on "make a copy" drafts still had substantial change check/flags enabled
- All substantial change flags on these drafts have been removed.
- All drafts without a CCN assigned will be treated as brand new proposals when the user clicks "Submit"
All C-ID status documents associated to a program now display on View and Review pages
- a display setting was preventing all C-ID status documents uploaded on the Manage Program page from displaying on View Program and Review Program pages
- this issue is specific to the C-ID status document section of a program proposal and was only occurring in cases where multiple documents with the document type of C-ID Status Document were uploaded.
- this setting has been updated and all documents loaded by the college submitter will now display on all three pages - Manage Program, View Program, Review Program
Other program submission improvements
- other minor and/or low impact improvements and bug fixes specific to program submissions
- CC-2448: format of information text above above Next Program Review field updated to meet accessibility standards.
- CC-2572: conditional display rules of C-ID Status Document field updated to hide field when Program Goal is other than "A.A-T" or "A.S-T"
- CC-2598: condition display rules for CTE Regional Consortia field updated to hide field if either the Program Goal field is empty or if the Program Award field is set to "A.A-T"
- CC-2085, CC-2295: Validation rules updated to require the selection of a Document Type for all uploaded documents
2650 |
Specific to Course Submissions
DATA ELEMENTS ADDED TO COURSES - CB25 AND CB26 | |
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Type | Image Added |
Detail |
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Snapshot | Image Added |
Ticket(s): CC-2380, CC-2823, CC-2930, CC-2931, CC-2932 |
Specific to Program Submissions
Auto Approval Enabled for NEW and Modified A.A., A.S., and Certificate Programs with goal of Local | |
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Type | Image Added |
Detail |
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Snapshot | Image Added Image Added |
Tickets(s): CC-2824, CC-2825, CC-2826 |
Updated Units and Hours to support entry of Ranges | |
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Type | Image Added |
Details |
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Snapshot | Image Added |
Ticket(s): CC-2467 |
General changes that apply to Course and Program Reviews
Date Submitted Added to CCCCO Reviewer queues on My Courses and My Programs pages
- Date Submitted was added to the CCCCO Reviewer queues on the My Courses and My Programs pages.
- This column is sortable
- the Last Updated column remains on the report and has been moved to the far right.
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Specific to Course Reviews
Fields removed from Review Course page
Specific to Course Reviews
Specific to Program Reviews
FIELDS DISPLAYING 0,1 UPDATED TO DISPLAY SUBMITTER SELECTION | |
Type | Image Added |
Details |
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Ticket(s): CC-2837, CC- |
Specific to Program Reviews
Articulation Details available to Reviewers as part of Program Review
2838 |
User Settings
CCCCO Admin Functions
Issue of spaces being added to fields on Manage User page resolved
- Resolved a system bug that was automatically adding spaces to the beginning or end of several fields on the Manage Users screen
CUSTOMIZABLE EMAIL DIGEST ADDED | |
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Type | Image Modified |
- Read-only integration between COCI and C-ID allows college submitters to add articulation details from C-ID directly into the COCI course without leaving COCI or uploading additional attachments.
- College Submitter presented with same C-ID information that is available on https://c-id.net/courses/search
- Using the lookup is entirely optional.
Ticket(s): CC-2485, CC-2486, CC-2487, CC-2488, CC-2633,
CC-2640, CC-2748, CC-2749, CC-2750, CC-2766
All C-ID status documents associated to a program are display on View and Review pages
Details |
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Snapshot | Image Added Image Added |
Ticket(s): CC- |
User Settings
2791, CC-2792, CC-2793, CC-2836, CC-2888 |
Public Reports
Other
Infrastructure/MISC updates included in 3.13 | |
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Type | All |
Detail |
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Tickets: |
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