The forms below should be are used for all non-employee Advisory Team members who are not employees of Butte-Glenn Community College District to request reimbursement for travel expenses.
Steps for Travel Reimbursement:
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Travel Reimbursement Procedure
For Committee Members who are NOT employees of Butte-Glenn Community College District, use this procedure to obtain reimbursment
for travel expenses related to a CCCTC advisory committee meeting.
- Download the TRAVEL FORM NON EMPLOYEES (below) to your desktop
- Complete the travel form with your expenses
- Scan your receipts into PDF format
- Upload your completed worksheet in EXCEL FORMAT with your PDF-scanned receipts to CCC Technology Center
Full link to our workflow tool here: https://app.smartsheet.com/b/form/39fd116faf7840d4908a579af14b7112
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- Monitor
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- your email for
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- a request
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- to review and electronically sign your submission
VERY IMPORTANT: As noted on the Smartsheet form, please upload the travel form as an Excel file, all other documents should be PDF
See attached for forms and frequently asked questions. If you have additional questions , contact Kathleen Stumbo at kstumbo@ccctechcenter.orgplease contact your CCCTC Project Manager.
| Travel Reimbursement Tips Guide | Travel Form Instructions | NET Reimbursement Instructions | Travel Form Non Employees | ||||||||||||||||||||||||
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Hints and Tips:
- Airfare:
- Prior to your trip, include Full Flight Itinerary with Dates, Times and Departure/Return Airports
- On return submit your itemized receipt showing final payment
- Drive vs. Fly? Can I be paid mileage instead of airfare if driving is more convenient for me?
- YES, you can be paid for mileage if it is less than the combination of flying+driving+parking
- When calculating the cost of your flight, obtain a screen-capture or printed itinerary for a comparative 2-week advance purchase fare
- When calculating your mileage, obtain a screen-capture of a GoogleMaps, MapQuest, or similar application to show your mileage if you drive vs. fly
- When calculating parking, obtain a screen-capture of the parking rate from your local airport's parking lot
- Mileage Documentation:
- Provide MapQuest/Google Map showing total mileage Requested
- District Reimbursement Rate @ $0.58/Mile
- If mixed modes of transportation, please provide breakdown and beautiful notes to ensure prompt and accurate processing