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Goals & Objectives
The goals that were identified by the CCCApply Redesign Workgroup at the onset of the project back in July 2018 are geared towards responding to Assembly Bill 3101. Below are the objectives that align to the goals and are being delivered quarterly over the 2018-2019 fiscal year.
Streamline and simplify the CCCApply application by
reducing the number of questions that are not required at the time of application
adding scaffolding and smarter skip logic
Upgrade the look & feel with the latest style guide
- Design and implement a user-friendly online application that supports the needs of our diverse noncredit student populations that collects only what's necessary to admit the student at the time of application
Goal: Streamline and simplify CCCApply by reducing the number of questions that are not required at the time of application, adding scaffolding and smarter skip logic, and updating the look & feel with the latest style guide.
Description | Redesign Requirement | Removed from App | Removed w/ Skip Logic | Removed for Noncredit App | Pending Change / Date | |
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Introduction Page | Removed completely from application | Q1 | Q1 | |||
Enrollment Page | Add "Consent" pop-up | |||||
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| Revise response options | |||||
| Implemented "Meta Majors" Filter - Q1 | |||||
| Enhanced for Noncredit Application - Q4 | |||||
Account Mailing Page | Review OpenCCC hidden for new accounts - Q4 | |||||
| Added Expand / Collapse feature - Q4 | |||||
| Simplify layout - Sept 2019 | |||||
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Personal Information Page | Renamed page to Demographic Information - Q1 | Q1 | ||||
Demographic Information Page | Moved page to end of application workflow - Q1 | |||||
| Added "Non-binary" value per SB966 - Q4 | |||||
| Moved to end of application workflow - Q1 | |||||
| Moved to end of application workflow - Q1 | |||||
| Simplified layout for WIOS project - Q2 | |||||
Education Page | ||||||
| Add skip logic for first time applicants | |||||
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| Remove collection of the "Day" in Comp Date | Remove collection of "DD" | ||||
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| Add response option for "lower grade" | Support dual enrollment | ||||
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| Enhancements made to questions - Q1 | |||||
| Removed with skip logic | Q3 | Q3 | |||
| Removed with skip logic | Q3 | Q3 | |||
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| Removed with skip logic | Q3 | Q3 | |||
Citizenship / Military Page | Removed for Noncredit Application | Q4 | ||||
| Removed for Noncredit Application | Q4 | ||||
| Removed for Noncredit Application | Q4 | ||||
| Removed for Noncredit Application | Q4 | ||||
| Removed for Noncredit Application | Q4 | ||||
Residency Page | Removed for Noncredit Application | Q4 | ||||
| Removed for Noncredit Application | Q4 | ||||
| Removed with skip logic & for Noncredit App | Q3 | Q4 | |||
| Removed with skip logic & for Noncredit App | Q3 | Q4 | |||
| Removed with skip logic & for Noncredit App | Q3 | Q4 | |||
| Removed for Noncredit Application | Q4 | ||||
| Removed for Noncredit Application | Q4 | ||||
| Made optional & removed for Noncredit App | Q4 | Q4 | |||
| Made optional & removed for Noncredit App | Q4 | Q4 | |||
| Made optional & removed for Noncredit App | Q4 | Q4 | |||
| Made optional & removed for Noncredit App | Q4 | Q4 | |||
Needs & Interests Page | Removed from application by college request | Q4 | Q4 | |||
| Removed from application by college request | Q4 | Q4 | |||
| Removed from application by college request | Q4 | Q4 | |||
| Removed from application by college request | Q4 | Q4 | |||
| Removed from application by college request | Q4 | Q4 | |||
| Removed from application by college request | Q4 | Q4 | |||
Supplemental Questions | Enhanced for Noncredit Application | New feature | ||||
Review Application Page | Removed page from application | Q1 | Q1 | |||
Consent to Release Information Page | Removed page from application | Q1 | Q1 | |||
Submission Page | Combined Review, Consent, & Submit | |||||
Note | ||
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Goal: Streamline and simplify the CCCApply application by reducing the number of questions that are not required at the time of application, adding smarter skip logic, and updating the look & feel using the latest style guide. access to the California Community Colleges and improving the student experience, the CCCApply redesign effort has been focused on reducing the number of questions in the application, adding smarter logic and scaffolding, and creating a simpler application for noncredit students - while maintaining their commitment to colleges by ensuring that all required data is being collected and passed to your colleges. |
Redesign Technical Options
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Beginning last summer, the CCC Technology Center, together with the Chancellor’s Office, the Foundation for the California Community Colleges, and the CCCApply Advisory Committee, came together to form the CCCApply Redesign Workgroup and commenced a large-scale effort to simplify the system’s online college admission application.
Blockers & Issues to Proposed Changes
These are issues that will be raised to the CCCApply Steering Committee and the Chancellor's Office for legal opinion and approval. They need to be addressed before we can confirm the requirements.
# | Issue Description | Change Proposal |
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Approval to change Social Security Number legal disclaimer and revise layout of question | See proposed language & layout changes below | |
2 | Review and seek approval on Non-Credit to Credit Transition Legislation | Discuss the fact that AB3101 does not address or provide guidance on how colleges are supposed to track and manage residency for a "non-credit" student who decides to cross over and take "credit" courses.
Does CCCApply need to incorporate a disclaimer that non-credit students are completing the non-credit application? Non-CreditIn order to comply with the new AB3101 - we’d need the legislation to address the following questions: IF non-credit students are not subject to residency classification requirements:
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Questions, Fields & Layout
Introduction Page
Description | Change Proposal |
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Remove the Introduction Page |
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Enrollment Page
Description | Change Proposal |
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Enrollment Page | The Enrollment Page is now the first page of the application process for first time applicants and returning applicants. |
| No change to the Term field The “Term” selected determines the Residency Determination Date (RDD) that is used to determine the residency status of the student for that particular term. |
| Examine the education goals response options to allow colleges |
| NEW data field and filter for the Majors field being implemented in the September 2018 release |
| No change to the Major field |
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| Add the "Consent to Release Information" checkbox and language to the Enrollment page Benefit: Allows colleges to contact/ provide outreach to a student when they begin the application process |
| Need to post data to server, pass data to the college that the student has provided consent. |
Update Terms & Privacy Policy | Incorporate updated Terms & Privacy Policy into the new Consent to Release language |
Account Information Page
Description | Change Proposal | ||
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Account Information Section | NOTE: This entire page can be HIDDEN from the process depending on whether the applicant just came from Account Creation or not.
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OpenCCC Account Fields | The following fields are collected during OpenCCC Account creation and displayed in the Account Information section where the student can edit/update or skip. Data is passed to college with the application data downloads. Required fields are indicated with an asterisk.
{Checkbox} I have no permanent address because I am currently homeless | ||
Current Mailing Information |
{Checkbox} My current mailing address is the same as my permanent address because I am currently homeless | ||
Parent/Guardian Information
| This section will be added to the Account Information & Mailing page IF the system identifies that the applicant is a minor based on Date of Birth. in order for the Dependency/Minor logic to remain in tact throughout the rest of the application. | ||
Dependency Status
| This section will be moved to the Account Information & Mailing page in order for the Dependency/Minor logic to remain in tact throughout the rest of the application. | ||
Demographic Information
Description | Change Proposal |
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Personal Information Page |
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Gender | Add response option / value to Gender field for "Non-binary" Consider adding a definition to the Help pop-up box. |
Sexual Orientation & Transgender |
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Parent/Guardian Educational Levels | No change |
Race & Ethnicity | Show the mock up of the new R&E implementation |
Education Page
The streamlining changes proposed to this page would reduce the number of questions and the new layout design will improve the experience. The Colleges Attended section would become an optional section (removed by college if desired).
Description | Change Requirements |
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College Enrollment Status | Add skip logic to this question/field (v.6.4.0) to Hide/Show college education level and colleges attended sections based on response. |
High School Education Level |
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High School Completion Date
| Change the completion date fields to a date picker - which will solve the issue about "why are we asking for a specific day" No change to this question or layout No change to this question or layout |
Last HS Attended Name | Re-format this question layout and combine with the High School Attendance field. |
High School Attendance |
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HS Transcript / Multiple Measures | Make revisions per MMIP Steering Committee. Keep this section optional. |
Colleges Attended Section | 8.17.18 - The CO CCCApply Redesign Workgroup wants this section removed completely. This is still under-consideration. No approval yet. Implemented skip logic (Release 6.4.0) to the Enrollment Status question. Hide/show based on response. |
Colleges Attended - Attendance Dates | 8.17.18 - Workgroup is considering removing the "Attendance Dates" in this section. |
College (Higher) Ed Level | Remove this question; combine with HS Ed level options |
High School Transcript Information
This section remains OPTIONAL and college must opt-in to enable them in CCCApply Standard. The Multiple Measures for Assessment Placement (MMAP) has requested revisions to this section in the Redesign as follows:
Description | Change Requirements |
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GPA | No change to the question or layout. |
Completed 11th grade? | Remove this question from the user interface: |
Highest English Course Taken In high school & Grade Received? | Revise this question as follows:” |
Highest Math Course Taken in high school & grade received? | See Change Request 2018-17S: 2018-17S - HS Transcript Info - Supplemental Information for Requirements |
Highest Math Course Passed & grade received? | See Change Request 2018-17S: 2018-17S - HS Transcript Info - Supplemental Information for Requirements |
Citizenship & Military
Citizenship Status | No change to the current layout |
Military Status | No change to the current layout |
Residency Page
Description | Change Requirements |
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Stay & Intent |
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Full-Time Employee of College/University | 7.25.18 - Move this to the bottom of the Residency page - display conditional based on whether the user is Non-resident. |
Full-Time Public School Employee | 7.25.18 - Move this to the bottom of the Residency page - display conditional based on whether the user is Non-resident. |
Seasonal Agricultural Worker | 7.25.18 - Move this to the bottom of the Residency page - display conditional based on whether the user is Non-resident. |
Homeless Youth | Keep. State law. Consider moving this question to the California Residency section. |
Foster Youth | This is a state law question. This question underwent a major revision in 2016, guided by the John Burton Foundation. Update the FY question response option language 2019- Consider moving this question into the California Residency section. |
Out-of-State Activities: Taxes in another state | Combine all four OOS Activities questions into one question using optional checkboxes instead of required Y/N radio buttons. This will streamline the page for 98% of users. The backend data fields will not need to change; this change pertains only to the user interface. |
Out-of-State Activities: Registered to vote in another state? | See above. |
Out-of-State Activities: Resident at out-of-state college? | See above. |
Out-of-State Activities: File for lawsuit / divorce in another state? | See above. |
Needs & Interests
Description | Change Requirements | ||
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Are you comfortable reading and writing English? | This question can be removed from the admission application, per CCCApply Redesign Workgroup and supported by the Non-Credit sub-committee. | ||
Athletic Interest | This question can be removed from the Standard & International applications and made Optional (opt-in) for colleges using the Title IX survey or just want it. | ||
Financial Assistance: Are you interested in receiving info | This question can be removed from the admission application, per CCCApply Redesign Workgroup and supported by the Non-Credit sub-committee. | ||
Financial Assistance: Receiving TANF/CalWorks | This question can be removed from the admission application, per CCCApply Redesign Workgroup and supported by the Non-Credit sub-committee. | ||
Programs & Services
| No immediate change to this section; however, stakeholders (Ideas42, CCCApply Users Workgroup, and the CO Redesign Workgroup) are reviewing language enhancements to better clarify each service. |
Review Application
Description | Change Requirements |
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Review Application Page |
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Consent Page
Description | Change Requirements | ||
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Consent to Release Information | Combine the Consent to Release information with the Review Application section on the Submission Page. All three sections will be combined into one page.
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Submission Page
Description | Change Requirements | ||
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e-Signature Confirmation
| Combine the following sections and display all three sections on this one Submission page.
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Questions to be REVISED (Not Approved for FY18/19)
Description | Page/Section | Data Field(s) | Remove or Change | Change Requirements | Legal Implications |
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No Permanent Address Currently Homeless | Account Permanent Address Info | <no_perm_address_homeless> | REVISE | Remove barrier for Homeless Youth in CCCApply California residents (born and raised in CA, went to school/high school in CA, etc.) are getting classified as "possible residents" in the Residency logic because they are checking the box saying they are currently homeless. Revise the line item in the Area B residency logic to bypass the B2 classification for "Is permanent address NOT California?" IF the homeless checkbox is checked. This would be a simple logic amendment and would still continue to set classification correctly for all other circumstances other than this homeless indicator. | Risk - touching the residency algorithm always comes with risk - ensure this does not negatively affect the original logic statement |
No Current Mailing Address Currently Homeless | Account Current Mailing Info | <no_current_mailing_homeless> | REVISE | Address Homeless Youth problem in CCCApply To remove the problems we are hearing from colleges around the homeless youths getting tagged as "R2" for residency purposes, add logic to the Area B residency algorithm to ignore the homeless checkbox if the current mailing address is out of California Tyler says this would work - just need to flesh this out. | Risk - same as above |
Homeless Youth Questions | Residency | REVISE |
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Citizenship | Citizenship Status page | REVISE | Revise the "Citizenship" section label to: "Citizenship/Immigration Status" Update section label & select question labels |
Lower Priority Changes
Page/Section | Description | Data Field(s) | Remove or Revise | Change Requirements | Legal Implications |
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Account Info/Mailing | Review OpenCCC Account | Summary of Account details with edit buttons that allows the user to update their account | REVISE | Should we implement logic that asks Users to confirm that their OpenCCC Account information is still up-to-date and accurate if the current date is more than a year since Account creation? If yes or after they update their Account info, zip up the "Review OpenCCC Account" section and hide behind a button to "Review & Update OpenCCC Account" | Unknown |
Help Page | Hyperlink | REVISE | Update the Help page to include information removed from the old Introduction page and other supporting instructions for completing the application. | ||
Citizenship | DACA response | <citizenship_status> | REVISE | Add value to the Citizenship status field for "DACA status" If DACA is selected, display the same fields that appear for the other non-resident values: | |
OUT-OF-SCOPE for FY18-19
Social Security Number | Account / Edit Account | <ssn> <ssn_type> <no_ssn> <ssn_exception> | REMOVE/ REVISE | Revise the Social Security Number question to the proposed format - removing the need for the SSN Type field, the SSN Exceptions, and the "I plan to apply for financial aid" checkbox. Streamline the Social Security Number question in the Account creation to new proposed format. This format would:
Keep the following elements in the question:
| RISK - the financial aid checkbox triggers the "Financial Aid Flag" and algorithm - if we remove this and the financial aid section in the N&I section, we would need to remove the financial aid algorithm and turn off the fla. |
HS Education Level | Education | <hs_edu_level> | UNDER REVIEW |
Revise the conditions and logic to only display the response options that align to the college enrollment responses, such as:
Move the logic from College Education to this question - IF user selects: Associates Degree, THEN display the Colleges Attended (college_count) and all the corresponding logic (i.e., display Col1-4 fields depending on number selected in college count. | None because there will be no change to the data output to the colleges - we are just combining two fields into one (removing College Education Level dropdown from the application) |
Add the values from Higher Education Level field to the High School Education Level dropdown menu / response options, X = No degree 7 = Received an associate degree 8 = Received a bachelor’s degree or higher | |||||
Revise the conditions and logic to only display the response options that align to the college enrollment responses, such as:
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Mainphone Second Phone | Account / Edit Account | <mainphone> <secondphone> | ON HOLD Moved to Account? | Enhance the Mainphone / Second phone fields to add additional options to identify:
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Welcome page | OpenCCC.net | REMOVE | Remove this page from the workflow - The information can be moved to the Help page. Make the homepage/landing page for "www.openccc.net" to the Sign-In page. | DECLINED - moved to OpenCCC Account project | |
Create Your Account page | OpenCCC.net | REMOVE | Remove this page from the workflow - The information can be moved to the Help page This page contains out-dated information that was pertinent in the first couple of years after launching OpenCCC and moving away from the Xap application, which issued email addresses as part of the account creation process. The options to be reviewed are:
| DECLINED - moved to OpenCCC Account project | |
Mainphone Ext Second Phone Ext | Account / Edit Account | <mainphone_ext> <secondphone_ext> | REMOVE | Remove the Main phone and Second Phone extension fields from the phone section of Account Creation, Edit Account per Workgroup | Med (because it's in Account, Edit Account in all three apps) |
Account Creation Page 1 | Previous Name | CHANGE | REVISE | To save dev time on this story, in our current uPortal application - instead of changing the format to checkbox - just default the answer to No/False. Since we will be redesigning the UI in a future release, it makes sense to simplify these types of changes in this version, right? In the future, let's re-think the use of radio buttons unless they are absolutely needed. Amanda - can you please update this ticket and the Previous Name format change ticket to just "default response to No/False" and make sure the user can easily click on Yes to change their answer. | |
Proposed Logic Changes
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Table B. Outline of Area B (Stay and Intent)
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Residency & Other Legal Information
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ASCCC Resolution Draft:Issue: The Academic Senate of the California Community Colleges (ASCCC)1, as well as members of the California Association of Community Colleges Admissions & Records Organization (CACCRAO)2, have submitted a resolution to the CCCCO calling for a revision to the CCCApply, the online admissions application to the California Community Colleges, to address the specific needs of non-credit student population, including ESL, Adult Education, Seniors, etc fill in. Whereas, as part of the implementation of the Student Success and Support Program by the California Community Colleges Chancellor’s Office, noncredit students will be required to use CCCApply as a point of entry to the community college system; and, Whereas, the complexity of the CCCApply standard application could present significant obstacles to enrollment into noncredit programs (such as Adult Basic Education, Adult Secondary Education, Short-term Vocational, Workforce Preparation, ESL, VESL, and Older Adults) due to students’ limited computer literacy and accessibility, language and literacy barriers, and a lack of clarity on the difference between the term “residency” and immigration status; and, Whereas, the CCCApply standard application has the potential to exclude students from enrolling in noncredit courses which often serve as the first point of entry into college for immigrants, economically disadvantaged, and low-skilled adults; Resolved, the Academic Senate for California Community Colleges supports the development of a modified CCCApply application for noncredit enrollment that identifies only the appropriate and required enrollment fields for community college noncredit program entry, and includes a paper option; and, What are the “appropriate and required enrollment fields for community college noncredit program entry? To answer this question, the following state and system-wide legislation has been reviewed:
The fields that are required to determine residency are:
The fields that are “required” per Federal and State legislative requirements are:
Why must all students complete the CCCApply residency questionnaire? Response:
Residency in CCCApply Residency Algorithm Data Acquisition Residency in SAAM Ch2 General Residency determination shall be made for each student at the time applications for admission are accepted, and whenever a student has not been in attendance for more than one semester or quarter. For apportionment purposes, residency determination may be required on a course by- course basis. Reference: ECS 68040, 68044; T5 54000, 54002, 54010 Residence That location with which a person is considered to have the most settled and permanent connection; it is also the place where that person intends to remain, and, during absences, intends to return. Residence results from the union of physical presence with objective evidence that the intent is to remain at that place for other than a temporary purpose. Reference: ECS 68062, T5 54020 Resident A student who has established both physical presence and intent to make California the permanent home (domicile), for more than one year pursuant to the Education Code (commencing with Section 68060), as of the residence determination date. Reference: ECS 68017, ECS 68060 Nonresident A student who has not established residence in California for one year as of the residence determination date.Reference: ECS 68018 Nonresident Tuition Except as otherwise provided in statute, a student classified as a nonresident shall be required to pay in addition to other fees required, a nonresident fee. Note: A district may exempt a student who is a resident of another state from the mandatory fee requirement (or a reduced fee) under certain conditions, and the student may be considered a resident for apportionment purposes as prescribed under ECS 76140 subsections (i), (j), and (k). Reference: ECS 68050, ECS 76140 Residence Determination DateThat day immediately preceding the opening day of instruction of the quarter, semester, or other session as set by the district governing board, during which the student proposes to attend a College. Reference: ECS 68023, T5 54002 Physical PresenceA person capable of establishing residence in California must be physically present for one year prior to the residence determination date, excluding temporary absences for business, education or pleasure. Reference: ECS 68018, T5 54022 GENERAL LAWCriteriaTo determine a person's place of residence, reference is made to the following statutory rules:
Residence Questionnaire and Supplemental Residence QuestionnaireWhen a student does not answer all of the questions on the Residence Questionnaire or on the Supplemental Residence Questionnaire, if one is used, and residency cannot be determined, the student may be classified as a nonresident. Reference: T5 54012, 54026 Evidence of Intent
BurdenThe burden is on the student to demonstrate clearly, with proof, both physical presence in California and intent to establish California residence. Reference: ECS 68041, T5 54026 Residency in CCCApplyAs a resident of California, you will be charged much lower enrollment fees than non-California residents. When you apply to a community college, there will be a number of questions the college will use to determine your state of residency. You should carefully read and answer all of the questions in the residency section of the application. Per the California Education Code (ECS 68040, 68044; T5 54000, 54002, 54010), to be considered a California resident, you must have lived in California for at least one year and a day, and must provide proof of intent to become a permanent California resident. Some examples of proof include having a California driver's license, voter registration, or car registration. The residency portion of your application will ask about these and other items. The college will determine your residency based on all of the information you provide. No single document is necessarily conclusive proof. If you are under 18 and unmarried, then the residence of the parent or guardian with whom you live or lived most recently will determine your residency. If you are a non-U.S. citizen, you must provide evidence [such as an Alien Registration Receipt Card (I-551), an Arrival-Departure record (I-94), a visa or passport] of immigration status before your residence status can be determined. If you are a member of the military, or former member of the Armed Forces of the United States, with residence in another state, you may be granted resident status (for enrollment fee purposes) and have nonresident tuition waived. Please see the Veterans Services representative at a community college for additional information. Each college term has a specific residency determination date. If your actions to establish residency occurred less than a year prior to the residency determination date, you will not be eligible for resident enrollment fees. Remember, if you have any questions about residency issues contact the campus staff responsible for residency determination. State, Federal & Systemwide Regulations in CCCApply?
Age of Majority Eighteen years of age or older. Reference: Civil Code Section 25.1
The father or mother with whom the minor resides; or, if both parents are deceased, his or her legal guardian. Reference: ECS 68014
An international student is a citizen of a foreign country, or a resident of a foreign country, or both. Reference: ECS 76140 Derived Residence, Special Applications Because of the language of Education Code, Section 68O62(f) which gives to a minor the residence of the parent, the following rules apply:
Deceased Parents
Parents of Minor Move to California If the parents of a minor move to California leaving the minor behind, the minor takes the parent's California resident status when acquired. If the minor remains outside California after reaching the age of majority and then comes to California, the minor is to be treated the same as a person possessing California residence who had left California and then returned. The minor should be screened with the objective of determining if he or she had acquired out-of-state residence. One factor to be checked in such a screening would be whether the minor had attended an out-of-state educational institution where resident status for tuition purposes had been granted or denied. (The minor may be eligible for an exception to prior law. See: Adult Dependent Child of California Resident, page 17.) Reference: ECS 68061, 68062, 68076 Reestablished Residence If a student or the parents of a minor student relinquish California residence after moving from California, one full year of physical presence, coupled with one full year of demonstrated intent to be a California resident, is required to re-establish residence. Reference: T5 54030 Financial Independence
Parent & Guardian Education Levels Race & Ethnicity To conform with the guidelines of the federal government [ find out ], the California Community Colleges must collect detailed information from students about their ethnic and racial backgrounds, however students are not required to provide the information. CCCApply requires students to answer the question, “Are you hispanic?” however, one of the responses is collects this information on the Personal Information page and the questions are This information is not used to determine admission eligibility. The information is presented in CCCApply Foster Youth (AB12 Citizenship Admission Eligibility Enrollment While in High School Privacy Policies CCCApply Steering CommitteeGovernance of CCCApplyInstitution Any university or college of the California State University and Colleges, the University of California, or any California Community College. Reference: ECS 68011 State Agency Every office, department, division, bureau, board or commission of the state of California. Reference: ECS 69620 Current Issues
ISSUE: [Replace this text] Changes are proposed to amend California Code of Regulations, title 5, section 58108, to implement statutory changes affecting students eligible for priority enrollment and to conform these regulations to the financial assistance award regulations by permitting foster youth to retain their eligibility for priority enrollment regardless of their academic standing. BACKGROUND: [Replace this text] Consistent with Student Success Task Force recommendation 3.1, the Board of Governors adopted regulations during their September 2012 meeting, requiring districts that implement a priority enrollment system to comply with specified requirements in that system. Those regulations required districts to provide highest level priority in the enrollment system to specified students as required by statute. All students were subject to loss of registration priority if placed on academic or progress probation for a prescribed time or exceeded a unit limit. RECOMMENDATION: [Replace this text] It is recommended that the Board of Governors adopt the following Resolution. California ResidentsAdmission to any of California's 113 community colleges is simple. You will be admitted to the community college of your choice if you meet at least one of the following conditions:
NonresidentsEvery California community college admits students who are non-California residents. The policies on admitting non residents vary from college to college. At many colleges, California residents have enrollment and registration priority. Nonresident students in all colleges are charged tuition based on the actual cost of instruction. Nonresident students will pay about $255 per semester unit over and above the resident registration fees. Actual nonresident fees vary from college to college. If you have been physically present in California for at least a year and a day with the intent to make California your residence, and you have taken actions to establish California residency, you may be eligible for resident fee status at a California community college. Check with your college for more details. More InformationEnrollment while in high school CACCRAO Regions 3 and 4 will hold our Regional Workshop scheduled for Friday, October 28th at the beautiful College of San Mateo (home to the famous COW and extremely genteel host, Henry Villareal!). We will have Michael Quiaoit from the Chancellor’s Office share all the hot off the press news from up top, and the world renowned Customer Service Guru, Efren Galvan will be in the house. The top notch A&R team at CCSF, lead by none other than Wil Wu will present all things related to residency, including DACA, VACA and Mo Rocca (extra points for those who know who that is). We are in need of presenters to join us to speak on the remaining topics:
SB 150: Community college districts are permitted to exempt nonresident special part-time students from the requirement to pay nonresident tuition for community college credit courses. The term “special part-time student” refers to students who have been recommended by the principal of the pupil’s school and have parental permission to attend a community college during any session or term and who enroll in 11.99 or fewer units per semester, or the quarter equivalent, in accordance with Education Code section 76001. The exemption does not apply to special full-time students. Districts that elect to provide this exemption should develop, adopt, and publish a policy for consistently granting the exemption. As it relates to the development of the local policy, it is our belief that this exemption is not intended to apply to categories of students who would be precluded from qualifying for the AB 540 nonresident tuition exemption; i.e., a) students who actually reside outside of California and enroll via Distance Education and b) students on most nonimmigrant visas. There is an exception for “T” and “U” nonimmigrant visa holders who were recently made eligible for the AB 540 nonresident tuition exemption under Education Code Section 68122, so a district policy could permit students holding either of these two nonimmigrant visa types to also qualify for this new non-resident tuition exemption. It is important to note that this exemption does not authorize districts to claim apportionment funding for nonresident special part-time students who are exempted from nonresident tuition under this provision. A student receiving a nonresident tuition exemption under SB 150 does not receive resident status for the purpose of fees or financial aid. Rather they are exempt from nonresident tuition fees under this law. These students do not qualify for the BOG Fee Waiver or any other financial aid. However, please note that districts are permitted to exempt special part-time students, including those that have nonresident status, from the per unit enrollment fee pursuant to Education Code Section 76300(f). The question I received is the following: Student and family just moved to CA and mom is homeschooling student. They have submitted a Concurrent Enrollment Permit and a private school affidavit, but because their homeschooling is not affiliated with a school the student has no transcript to submit for SB150. In this circumstance, can we accept the Concurrent as proof of enrollment, or can the mom create a transcript, or…? What are your thoughts? I GREATLY appreciate your input! Quotes from faculty, staff, and CCCCO administrators: <<I agree that it would be helpful and we've discussed such an application at our college. However, a significant number of questions on the current application have to do with determining residency. Residency plays a critical role in determining 320 attendance accounting. Removing those questions in order to streamline the application forces us to treat the student as non-resident. If a primary goal of noncredit education is to transition students into credit programs, then you've simply moved the barrier down the road a bit. Noncredit students must reapply in order to take that credit class or two. One could argue, however, that getting the noncredit student in the door is still preferable even if they would have to reapply prior to entering a credit program. As far as minimum information needed, I would anticipate that all of the pages except the residency page would still be needed unless the Chancellor's Office reduced its requirements for SB (Student Basic Data Elements) reporting. Many of the SB reporting elements are located in the Education, Citizenship/Military, and Personal Information pages. Without the ability to optionally report some of the SB elements, there's not much one can do to streamline the application. Eric McDonald Sr. Programmer/Analyst Cuesta College>> <<Below is a response from Elias Regalado from the Fiscal Standards & Accountability Office at the Chancellor's Office regarding the issue of residency classification for non-credit students applying to the California Community Colleges. The CCCApply Steering Committee has considered a special version of the Standard application for the non-credit student population in the past, however based on the feedback received from the Chancellor's Office in the past - andincluding this response from Elias below - it has not been feasible for the Tech Center to build an additional admissions application specifically for this population at this time. << From Elias Regalado, CCCCO - July 11, 2016 >> Hi Patricia, The law (Education Code Section 68040 and Title 5 Section 54010) says that all students are to be assessed for residency classification status and prescribes uniform provisions for doing so, regardless of whether they are exclusively enrolling in noncredit courses or are part of any other subgroup of students. So, any aspect or question of a residency questionnaire (including via CCCApply) that is in place to help assess that residency classification must be uniformly applied to all students at the time applications for admission are accepted. [Note: This same principle of uniform residence classification was affirmed as part of the admission of inmate students, where Legal Opinion O 06-07 indicates that “A student is not precluded from establishing residency simply by virtue of his or her status as a prison inmate. For purposes of determining residency, the same standards and procedures for all students should be applied to prison inmates.” (emphasis added)]. Beyond the uniform questions and information needed to determine resident status, it may be that other unrelated questions, may be omitted from a modified residency questionnaire being prepared for noncredit-only students. As long as the district still collects all of the uniform information necessary for an accurate residency classification, along with any information normally required for Chancellor's Office MIS reporting purposes or other necessary purposes, including possibly for federal reporting purposes, we have previously said that there may be some latitude in the development of these modified residency questionnaires/admission applications. However, the risk in creating modified admission/residency forms/questionnaires (including via CCCApply) is that you may inadvertently remove something that is necessary for some unanticipated purpose that is required or necessary for an important purpose, so I would strongly recommend using the same admission form and residency questionnaire used by all students, with the understanding that some items may not be answered or be applicable because of a student’s current noncredit-only admission/enrollment status. Please consult with members of the CCCApply residency subcommittee and in our office (Academic Affairs/Student Services/etc.) about this matter to avoid any unanticipated consequences, including consulting with our MIS Division on required MIS student data elements. I’ve copied others in the agency in case they would also like to provide direct feedback to you on this very important question. Thanks for contacting me on this. Elias Regalado, Director Fiscal Standards and Accountability Unit College Finance and Facilities Planning Division California Community Colleges Chancellor’s Office Phone: 916.445.1165 | fax: 916.323-3057 | E-mail: eregalad@cccco.edu |
Military Status Veterans Eligibility (AB13)
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MILITARY PERSONNEL
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