Pilot Meeting Information
This meeting will be held online via Zoom.
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Date: Monday, March 4, 2019 Time: 3:00PM - 4:30PM Topic: CCCApply Non-Credit Application Pilot Project - March 4 Meeting Location: ONLINE Zoom Meeting URL: https://cccconfer.zoom.us/j/6770513851 Phone: Dial: +1 669 900 6833 (US Toll) +1 646 876 9923 (US Toll) Meeting ID: 677 051 3851 |
Agenda
TIME | DESCRIPTION | SPEAKER |
3:00 PM | Welcome | Donohue |
3:05 PM | Roll Call. Confirm Participants Information | Donohue |
3:10 PM | Review Pilot Project Plan | See more information below |
3:20 PM | DEMO: CCCApply Non-Credit App Workflow | See more information below |
3:30 PM | DEMO: Setting Up Administrator, Downloads, Reports | See more information below |
3:40 PM | See more information below | |
3:55 PM | Discussion: Issues & Concerns with AB 3101 Residency Exemption for Non-Credit | See more information below |
4:10 PM | Review Proposed Feature Enhancements:
| See more information below |
TBD | SURVEY - Gather Questions for Non-Credit App Survey | Leahy / Donohue |
4:30 PM | Schedule Recurring (bi-weekly) Meetings | |
4:35 PM | Close Meeting |
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CCCApply Non-Credit Pilot Member Roster
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Info |
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This Meeting's Recording: < Zoom meeting recording goes here > |
Project Overview
Pilot Overview
Project Timeline & Schedule
Pilot Objectives
Success Criteria
Survey
Iterative Releases
Demos
# | Description | Type | SLIDES / PPT | Link or File |
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1 | Non-Credit Application - General Demo | Zoom Recording | CCCApply Non-Credit Workflow Path | |
2 | Non-Credit Application - Implementation Tasks | Zoom Recording | Non-Credit Application - Pilot UAT Slides |
UAT Checklist
Review Non-Credit UAT Implementation Checklist
- Getting to the Pilot Non-Credit Application (Non-Credit Application URLs)
- Setting Up OpenCCC User Accounts (Pilot & Production)
Discussion
Issues & Concerns with AB 3101 Residency Exemption for Non-Credit
- What is their official residency status?
- Are colleges supposed to automatically classify them as a non-resident?
- What tuition fees should they be charged?
- Non-resident or resident fees if taking credit courses at the same time or transitioning to credit courses?
- If we are not determining residency classification, how does this impact apportionment?
- Are non-credit, non-residents not included in apportionment?
Discussion: "Must Have" Features & Requirements
Discussion: What are the MVP "must have" changes required for June 2019, and Beyond
Identify List of "Must Have" Changes
- Major / Major Category: MVP (Credit vs. Non-Credit)
- Supplemental Questions: MVP (Credit vs Non-Credit)
- Noncredit App Introduction Page: MVP
Field / Feature | Current Implementation | Current Limitations | Need & Proposed Change* |
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Implement a Noncredit Intro Page |
| TBD | Add a Noncredit Intro page (landing page) that appears when the user enters the application using the Noncredit URL. |
"Noncredit Application"
Add a new landing page for the Noncredit application workflow, with the following language: Noncredit Application to College Before applying to college you must first have an OpenCCC account. The OpenCCC single sign-in account allows you to access the online services of the California Community Colleges. OpenCCC is a service of the California Community Colleges Chancellors Office. The information in your account is kept private and secure. |
Student User Story | "As a student enrolling exclusively in noncredit courses I need to see the label, "Noncredit Application", on the welcome page (landing page) to minimize confusion about which application I am applying with to college." | ||
Implement Ability to Specify which Majors Appear in Noncredit ApplicationField: Intended Major / Program of Study |
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| Need to display different Majors in the Noncredit Application The Noncredit application needs to display only the Majors/Programs of Study that are identified for noncredit applicants. |
Need to be able to differentiate between credit Majors and Noncredit majors in the Majors field But still need to be able to display all majors |
- Colleges want the option to only show the Majors/Programs of Study that are flagged for the noncredit application.
- They want the option to show ALL Majors/programs as well.
- Each individual Major/Program that should appear in the Noncredit application should be flagged for it. Thus, if all Majors/programs are flagged, they will all display in the noncredit app.
- The Major Category field should NOT appear in the Noncredit Application. Should be hidden.
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College User Story | "As a college admissions staff, I need the ability to identify/flag which Majors/Programs of Study should appear in the Intended Major/Program of Study field menu in the Standard application and/or the Noncredit application (either or both) so that noncredit students only see the programs that pertain |
to |
- Required field
- Colleges configure custom Majors/Programs in the Administrator
- College Majors/Programs are the same across Standard & Non-Credit
- Currently there is no way to implement separate Majors menu/fields in the Standard & the Non-Credit;
- All Majors/Programs will appear in both apps
- Implement a tag/toggle in the "Add/Edit Major" modal to identify if a Major/Program should ALSO appear in the Non-Credit App
- Implement logic that will only display the Majors that have the Non-Credit tag in the NC App. (NOTE: This means that these Majors/Programs would also appear in the Standard, but would ONLY appear in the Non-Credit app)
noncredit students." | |||
Student User Story | "As a student enrolling exclusively in noncredit courses I should not have to select a Major Category and should only see Majors/Programs of Study that are specific to noncredit courses/programs in the Intended Major/Program of Study menu on the Enrollment page for the college I am enrolling in." |
Colleges need the ability to ask different supplemental questions of their Noncredit students.
- Best case scenario: College needs the ability to specify which application each question appears in (Standard, Noncredit or both)
- Next best scenario: Colleges want the ability to display the same page of supplemental questions in both applications or not.
- At the very least: Colleges would rather have supplemental questions turned OFF in their Noncredit application if they can't have either of the other two scenarios.
DISCUSSION POLL: What does your college's Non-Credit Program look like?
(Need: We need to gather Use Cases to support "must have" feature enhancements to get approval for development.)
Majors & Major Categories in the Non-Credit Application
Remove the Major Category Filter in the Noncredit App |
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Student User Story | "As a student enrolling exclusively in noncredit courses I should not have to select a major category in addition to a Major/Program of Study because the Noncredit application itself is a category." | ||
Different Supplemental Questions in the |
Field / Page
Noncredit Application |
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Proposed options:
- Disable Supp Questions completely in the Non-Credit Application for now (for June) and build in custom feature logic in the next version of CCCApply (2020)
- Add logic to the Supplemental Questions XML code that would also show a question in the Non-Credit application IF tagged or flagged for Non-Credit (in the XML question code). . In other words: All Supplemental Questions will display in the Standard Application, but only the questions that have coded tag for the Non-Credit will appear in the NC application. The Supp Questions page must have one or more "tagged" questions for Non-Credit for the page to appear in the Non-Credit.
- Show an (active/enabled) Supplemental Questions page in the Non-Credit Application ONLY if one or more of the questions have the NC tag. Otherwise the entire page is hidden.
Other Must Have Requirements
Colleges need the ability to ask different supplemental questions of their Noncredit students.
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Best Case - College User Story | "As a college admissions staff, I need the ability to ask different supplemental questions in the Noncredit Application than we are asking in the Standard Application, (including some that are the same in both) in order to customize the user experience and collect specific responses from each student type with has different needs and requirements." | ||
Student User Story | "As a student enrolling exclusively in noncredit courses, I should only have to answer supplemental questions that pertains to noncredit experience." |
Survey
What questions do we ask?
Who is our target audience?
How do we reach them?
Question | Type | Audience | Expected Outcome | |
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Send the concerns to the committee for feedback and any other questionsIdentify questions for a survey to the field (all colleges) | ||||
Next Actions
# | Description | Notes | Assigned to | Start Date | Deadline Date | Status |
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Parking Lot
- Type your task here, using "@" to assign to a user and "//" to select a due date
Send the concerns to the committee for feedback and any other questions | Patty | Sent to committee: 3/04 | March 22 | |||
Flesh out the three "must have" requirements and submit to the development team for an IT development estimate | Goal: Dev team to groom and estimate changes this week (Mar 7) | Patty | Draft up Jira tickets and groom for development estimate | March 11 | ||