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Pilot Meeting Information

This meeting will be held online via Zoom.

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titleMeeting Information

Date:   Monday, March 4, 2019

Time:  3:00PM - 4:30PM

Topic: CCCApply Non-Credit Application Pilot Project - March 4 Meeting

Location: ONLINE

Zoom Meeting URL:  https://cccconfer.zoom.us/j/6770513851

Phone:  Dial: +1 669 900 6833 (US Toll) +1 646 876 9923 (US Toll)

Meeting ID: 677 051 3851


Agenda

TIMEDESCRIPTIONSPEAKER
3:00 PM

Welcome

Donohue
3:05 PM

Roll Call.  Confirm Participants Information

Donohue
3:10 PM

Review Pilot Project Plan 

See more information below
3:20 PMDEMO:  CCCApply Non-Credit App WorkflowSee more information below
3:30 PMDEMO:  Setting Up Administrator, Downloads, ReportsSee more information below
3:40 PM

Review Non-Credit UAT Implementation Checklist 

See more information below
3:55 PM

Discussion:  Issues & Concerns with AB 3101 Residency Exemption for Non-Credit

See more information below
4:10 PM

Review Proposed Feature Enhancements: 

  1. Major / Major Category:  MVP (Credit vs. Non-Credit)
  2. Supplemental Questions:  MVP  (Credit vs Non-Credit)
  3. Needs & Interests Page
See more information below
TBDSURVEY - Gather Questions for Non-Credit App SurveyLeahy / Donohue
4:30 PMSchedule Recurring (bi-weekly) Meetings
4:35 PM

Close Meeting



Anchor
roll-call
roll-call
Roll Call

2018 Steering Committee Member Roster

Expand


Non-Credit Application Pilot Participants
A&R Contact

✓
College / District
IT Contact

✓
Paulette Linoplino@chabotcollege.edu
Chabot College


Monika Liu

mliu@ccsf.edu

City College of SF

Quyen Lu

qlu@ccsf.edu


Francine Luongfluong@ccsf.edu
City College of SF


MaryLou Leybamleyba@ccsf.edu
City College of SF





Coastline College

Kyle Mack

kmack7@cccd.edu
Anna SalazarSalazaal@elac.edu
East LA College


Anthony Cervantes
cervantesanthony@fhda.edu

Foothill College

Chien Shih

shihchien@fhda.edu
Elias Regaladoregaladoelias@fhda.edu
Foothill CollegeJerrick Woowoojerrick@fhda.edu
Kristy Lisle

lislekristy@fhda.edufhda.edu


Foothill College


Laureen Balduccibalduccilaureen@fhda.edu
Foothill College


Tina King, Ed.D.tking@noce.edu

North Orange CCD (SCE)




Triseinge Ortiztortiz@noce.edu
North Orange CCD (SCE)


Shontel Coronascorona@noce.edu
North Orange CCD (SCE)


Thea QuigleyThea.Quigley@rccd.edu
Riverside CCDAli Salinasasalinas@rcc.edu

Esau Tovar, Ph.D.

tovar_esau@smc.edu

Santa Monica College




Mitch Leahymleahy@santarosa.edu
Santa Rosa Jr. College





Sierra College

Julia Arreguyjarreguy@sierracollege.edu
Gerlie Jeltemagjeltema@socccd.edu
South Orange CCD


Stephanie Murguiasmurguia@cerritos.edu
Cerritos College


Michelle Pena

michelle.pena@bakersfieldcollege.edu


Bakersfield College


Elena Alcalaealcala@cccco.edu
CCC Chancellor's Office


Michael Quiaoit

mquiaoit@cccco.edu


CCC Chancellor's Office


Patty Donohue

pdonohue@ccctechcenter.org


CCC Technology CenterMerrie Wales

mwales@ccctechcenter.org


Amanda Mason

amason@unicon.net


CCC Technology CenterKasey Crosby

kcrosby@ccctechcenter.org




22


8




Info

This Meeting's Recording:   <  Zoom meeting recording goes here  >


Review Pilot

Project

Plan 

Overview 

  • Pilot Overview 
  • Project Timeline & Schedule
  • Pilot Objectives
  • Success Criteria
    • Survey
  • Iterative Releases

Demos

#DescriptionTypeSLIDES /  PPTLink or File
1Non-Credit Application - General DemoZoom RecordingCCCApply Non-Credit Workflow Path
2Non-Credit Application - Implementation TasksZoom RecordingNon-Credit Application - Pilot UAT Slides


UAT Checklist

Review Non-Credit UAT Implementation Checklist 

Discussion

Issues & Concerns with AB 3101 Residency Exemption for Non-Credit

    1. What is their official residency status?
    2. Are colleges supposed to automatically classify them as a non-resident?
    3. What tuition fees should they be charged?
    4. Non-resident or resident fees if taking credit courses at the same time or transitioning to credit courses?
    5. If we are not determining residency classification, how does this impact apportionment?
    6. Are non-credit, non-residents not included in apportionment?
DEMOS
#DescriptionTypeSLIDES /  PPTLink or File1Non-Credit Application - General DemoZoom RecordingCCCApply Non-Credit Workflow Path2Non-Credit Application - Implementation TasksZoom RecordingNon-Credit Application - Pilot UAT Slides

Possible Feature Enhancements


Discussion: What are the MVP "must have" changes required for June 2019, and Beyond

Identify List of "Must Have" Changes

  1. Major / Major Category:  MVP (Credit vs. Non-Credit)
  2. Supplemental Questions:  MVP  (Credit vs Non-Credit)
  3. Needs & Interests Page

DISCUSSION POLL:  What does your college's Non-Credit Program look like? 
(Need: We need to better understand Use Cases to enhance implementation materials)

(Discuss Scope, Schedule + Budget available for Q4)

Majors & Major Categories in the Non-Credit Application

FieldCurrent ImplementationCurrent LimitationsProposed Change*Notes / Action Items
Intended Major / Program of Study
  • Required field 
  • Colleges configure custom Majors/Programs in the Administrator
  • College Majors/Programs are the same across Standard & Non-Credit
  • Currently there is no way to implement separate Majors menu/fields in the Standard & the Non-Credit;
  • All Majors/Programs will appear in both apps
  • Implement a tag/toggle in the "Add/Edit Major" modal to identify if a Major/Program should ALSO appear in the Non-Credit App
  • Implement logic that will only display the Majors that have the Non-Credit tag in the NC App. (NOTE: This means that these Majors/Programs would also appear in the Standard, but would ONLY appear in the Non-Credit app)
Confirm with dev team on estimate for June
Major Category Filter
  • Optional field / filter
  • Colleges add custom categories in the Administrator and tag Majors with them
  • Category filter menu Only appears in the Applications if one or more Categories exist
  • Currently there is no way to implement separate Category feature in the Standard & the Non-Credit;
  • All Categories will appear in both apps
  • Disable the Major Category filter in the Non-Credit App
  • Basically, the "Non-Credit tag" toggle would serve as the filter in the Administrator.  
  • Only the Majors/Programs with the NC tag will display in the "Majors/Programs" menu in the Non-Credit app.
Confirm with dev team on estimate for June

Supplemental Questions in the Non-Credit Application

Field / Page

Current ImplementationCurrent LimitationsProposed Change
Supplemental Questions XML Page
  • Optional; Supplemental Questions are not required to be used
  • Colleges configure supplemental questions in an XML file and upload in the Administrator
  • Colleges must configure the questions using XML code 
  • Only one page of Supplemental Questions can be active and displayed at any one time
  • There's no way to schedule when Supp Questions display; the display specs are set in the Administrator and it's either Active or Inactive
  • Currently there's no way to separate or differentiate Supp Questions page for the Standard vs. Non-Credit applications; If one page is uploaded and enabled, it will appear for both applications by default;

Proposed options:

  1. Disable Supp Questions completely in the Non-Credit Application for now (for June) and build in custom feature logic in the next version of CCCApply (2020)
  2. Add logic to the Supplemental Questions XML code that would also show a question in the Non-Credit application IF tagged or flagged for Non-Credit (in the XML question code). . In other words:  All Supplemental Questions will display in the Standard Application, but only the questions that have coded tag for the Non-Credit will appear in the NC application.  The Supp Questions page must have one or more "tagged" questions for Non-Credit for the page to appear in the Non-Credit.
  3. Show an (active/enabled) Supplemental Questions page in the Non-Credit Application ONLY if one or more of the questions have the NC tag. Otherwise the entire page is hidden. 

Other Must Have Requirements

#DescriptionNext Steps



(Note: Scope, Schedule, Budget for FY18/19 Q4)

Survey

  1. What questions do we ask?
  2. Who is our target audience?
  3. How do we reach them?

QuestionTypeAudienceExpected Outcome


























Next Actions 

#DescriptionNotesAssigned to DeadlineStatus



















Parking Lot

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