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For detailed information on the approved change request and tech specifications, see 2018-18R: New Race & Ethnicity Implementation 2018. |
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The new values are collected in one new data field ('race_ethnic_full') added to the database to capture all the new race group and ethnicity values; however, we have purposely designed this addition to be seamlessly backwards compatible, which means the field is optional and colleges do not need to make any adjustments to their downloads unless they opt to add the new data field when they are ready.
The objectives for college user testing are:
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| Info |
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| Colleges that want to collect the new data should add the new Race Ethnicity Full data field to their download files and run (replace) the new transfer-client.jar (v.6.3.0. |
Participating Colleges
College user acceptance testing will be supported across the three main SIS systems. Support is also available for colleges with custom SIS systems. Colleges outreach will begin on Monday, November 19, to solicit volunteer IT and Admissions staff members to conduct testing. Reminder, no changes were made to the existing data fields; therefore colleges are not required to take any action relative to the new implementation.
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| Note |
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All Changes Are Backwards Compatible - No Actions Required: All the front-end changes (user interface upgrades, race/ethnicity layout) and all back-end changes (194 new race/ethnicity response options and new optional "Full" data field) being implemented in this release are designed to be seamlessly backwards compatible. Admissions, Financial Aid, and IT staff can rest assured there is no action required by the colleges in this release. |
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UAT STEPS
Follow the steps below for successful user acceptance testing: add the new Race & Ethnicity Full data field to your CCCApply Format Definitions XML file for both Pilot and Production environments.
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| Data Field Name | Type | Data Element | Format / Length | Downloadable | Report Center / Admin Rules | Application |
| Hispanic / Latino | Existing, unchanged | hispanic | boolean Yes / No / X | Yes | Coming Soon | CCCApply Standard & International |
Race Group | Existing, unchanged | race_group | CSV string | Yes | Coming Soon | CCCApply Standard & International |
Race Ethnicity | Existing, unchanged | race_ethnic | bpchar, 22 | Yes | Coming Soon | CCCApply Standard Only |
Race Ethnicity | Existing, unchanged | race_ethnicity | bpchar, 22 | Yes | Coming Soon | CCCApply International Only |
Race Ethnicity Full | NEW | race_ethnic_full | CSV string, no spaces | Yes (Must be added) | Coming Soon | CCCApply Standard & International |
Race Ethnicity Full | NEW - SuperGlue | raceEthnicFull | CSV string | Yes (Must be added) | Coming Soon | CCCApply Standard & International |
| Note |
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Race Ethnicity Full Data in Glue for Apply The new Race & Ethnicity values included in this release will be passed directly to colleges using the Glue for Apply feature. However, the new full Race & Ethnicity field is not yet available through Glue for Apply at this time. An upcoming release of the SuperGlue College Adaptor will include this new data. |
Hispanic
Data Field: hispanic
Data Element: <hispanic>
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College Adaptor (SuperGlue) Data Element
For SuperGlue colleges, the new race_ethnic_full data element is called "raceEthnicFull"
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UPDATING YOUR DOWNLOAD FILES
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Update the Production Download Client Jar File
To update your Download Client Transfer file for the Production environment, the process is the same as the Pilot environment update. The same jar file is used for both environment.
In your installed Production Download Client directory, replace the following files:
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