Online Meeting Information

This meeting will be held online via Zoom.

Agenda

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roll-call roll-call

Roll Call

2018 Steering Committee Member Roster

Update on CCCApply Redesign Workgroup 

1. Update Share Redesign Workgroup mission and objectives
   1. AB3101 - Discuss the issues and the facts behind this bill.
2. Workgroup sub-committees
   1. Fields & Questions committee
   2. Low-hanging Fruit Changes 
   3. Deployment Schedule
   4. Other workgroups
3. Update on the Ideas42 Study on CCCApply
   1. Objectives and timeline
   2. Ways to collaborate now

4. Phase 1: CCCApply Application Changes Approved for September 2018.

5. Next steps?  

Notes:

Ensure our Standard Application paper version is ADA compliant.  Per Catherine Frost, Contra Costa College, they are saying it's not ADA compliant. Get in front of Sean Keegan for verification and if we need to update it. 

Change Requests Proposed during the CCCApply Redesign Workgroup update discussion:

• Implement logic that will auto-direct applicants to MyPath after they submit a CCCApply application. This change is for colleges using MyPath ONLY . Ensure that the Back button cannot return the user to CCCApply or Account and that their session has ended (timed out) to ensure privacy of the applicant. (shared computer terminals, etc.)
• Remove the Step Forward link (displaying as "Keep Moving > " from the Links & Opps page for ALL users
• Continue working moving the Consent to Release mechanism to the beginning of the application.
• Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application. Great suggestion.
• For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.
  • Another suggestion is to zip up the Review App page and give students the option to view the Review the page.
• Expand the request to remove the Review Application page and combine that with the other change request to combine the Consent & Submission pages. “Language should include “it’s recommended that you review your application” (See CR# 2018-28: Combine Review App, Consent & Submission pages in CCCApply )

Residency Review Sub-Committee

1. Review goals & objectives for this discussion
   1. Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
      1. SAAM
      2. Ed Code & Title V
      3. CCC Residency Questionnaire
      4. http://www.caccrao.org/wp-content/uploads/2016/01/AR_New-Directors_Manual_2016_Final.pdf
   2. Review language pertaining to CCCApply in new AB3101 to identify ways to support that effort. 

Minutes / Notes from the Residency Review Discussion

Welcome & Introductions

• Steering Committee = Michelle Pena, Stephanie Murguia, Mitch Leahy
• CCC Tech Center = Patty Donohue, Tim Calhoon
• Ideas42 = Harrison Neuert

Update on Ideas42 Project - Harrison Neuert

Overview of Objectives/Agenda:  

1. Review current residency algorithm logic and look at each question to determine if we are still in compliance with state, local & federal regulations.
   1. Patty directed everyone to the CCCApply Standard Application Data Dictionary - Residency Areas A, B, C, D
2. RDD - Thinking outside the box - Could we petition the state or BOG to standardize the RDD (annual RDD?  twice annually RDD?

)

1. 1. Concern:  Students who are within days of residency determination and this would penalize them. Feedback from Contra Costa is that this would not work for them.
      1. Mitch Leahy, Santa Rosa:  Pick a date (say, July 1st) we'd have one set date that would give us flexibility to implement ONE system-wide application, benefiting the student greatly by simplifying the application process across colleges. Mitch also said that Omid has expressed interest in this, as it would streamline application process.  There is

definitely 

1. 1. 1. definitely
      2. What about TWO dates per year?  Or one application for the Academic Year, which is shared across colleges.  
   2. Feedback:  We need to see data on this before moving forward.   There was concern that a broader discussion is required.  But how? 
   Concern:  If we went to one common
   1. 1. 1. One common application, it would affect our ability to collect Supplemental Questions

   Feedback: From Elias Regalado, if this was to go forward, we'd need to petition for statuatory statutory change: Ed Code 68023 and Title V (it would be a Statutory Change 66023)  Title V: 54002 - The RDD is the day immediately preceding the opening date of instruction. 

   Note
   How do we do a broader discussion on this?  Create a SURVEY with a good problem statement. One universal date or set of dates that would standardize the residency determination date to benefit all students / all colleges.

   
   

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   Review of Residency Area A:  Citizenship 

   	Areas of Discussion	Are there questions & logic that could be removed?	What needs to change	Issues
   	Residency Area A: Citizenship	Citizenship Status	Minor:  Update the labels of data fields to include "visa/alien reg" because both of these statuses share the same data fields	We code a lot of students as non-residents - or "possible residents"  Change the wording of your emails - you've been classified as a "possible California resident"
   				Crafton Hills College mentioned that by changing some of the language in their
   		DACA Work Permits  - a lot of students have work permits	Add DACA value under the citizenship status to the list DACA students are allowed to establish residency with work permits. A work permit itself does not denote residency We don't have an option for C-33 which is a DACA. They have to come in and show us their Employment Authorization Card	Talk to the CO about adding DACA to the citizenship question; it is a legal status and we have to identify them somehow.  Most colleges are finding this out in the supplemental residency questionnaire. If DACA is selected - C-33 Issue Date, Expiration Date, and whether it's a C-33 or not.
   			Change the "Citizenship" question label to "Citizenship/Immigration Status"	Text change - pretty easy to do this
   	Residency Area B: Stay & Intent	Out-of-State Indicators - these are on the Residency page
   	Colleges Attended College Attendance From College Attendance To	Colleges Attended - remove the "day" from Attendance From and Attendance To fields for ech college attended
   	Review of Residency Area C: Military & Dependents

   
   

   Action Items:

   Anna Salazar will lead a follow up discussion on adding the DACA to the Citizenship status question.  Change label to "Citizenship/Immigration Status".

   Natalie Wagner - CO - SAAM statutory 

   
   

   
   

Steering District Roster: Approval Poll Table