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Click here for more information on the timeline and schedule of release activities. |
What do Colleges Need to Know?
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| # | Activity | Task Description | Target Date(s) |
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| 1 | Complete Google Form to schedule your college's Pilot Implementation & User Acceptance Testing (UAT) support session with CCCTC College Support Services | A designated representative from each colleges will work 1-on-1 with College Support Services to complete implementation and user acceptance testing (UAT) tasks to confirm readiness and to receive training on new CCC Administrator and CCCApply Administrator 2.0 systems | Schedule sessions by July 13 |
| 2 | Confirm SSO Proxy integration is complete | NOTE: The CCC Tech Center's SSO Proxy team has been working with individual colleges and districts since September 2016 to ensure their identity provider (IdP) is compliant and integrated with the CCC SSO Proxy for student and staff single sign-on services. The majority of colleges have already completed proxy integration. To find out if your college is compliant with the SSO proxy integration, please contact staffsupportccctc@openccc.zendesk.com | Confirm status by July 16 |
| The tasks below are optional pre-migration tasks because they will be verified during the Pilot Implementation & User Acceptance Testing (UAT) support session with CCCTC College Support Services. | |||
| 3 | Validate and confirm the current list of your college & district authorized user accounts in the CCCApply Admin 1.0 Production system are valid and up-to-date. | Authorized users who are provisioned to manage the Users for your college or district should login to your current Production CCCApply Administrator system and review the list of authorized users set up in the Users tab (for each application adopted by your college, including the CCC Report Center). This list will be migrated into the new CCC Administrator prior to the Production release on July 27, 2018. We will work with you to validate and update these user accounts during your scheduled Pilot Implementation & UAT session with College Support Services. | Must confirm valid users by July 22 |
| 4 | Validate that production Terms are set up and open through Spring 2019 in the Admin 1.0 Production environment. | Login to Admin 1.0 production environment and navigate to the Terms module. Confirm college terms are set up and open through Spring 2019 or beyond. | Must confirm valid data by July 22 |
| 5 | Validate that all Majors, Rules, and active Supplemental Questions production data and settings are up-to-date in the Admin 1.0 Production environment. | Login to Admin 1.0 and navigate through each tab. Confirm accurate and current data exists through Spring 2019. | Must confirm valid data by July 22 |
Export Your Data To ensure all your custom college information is preserved for historical reference, colleges are strongly encouraged to export all Production Terms, Majors, and Supplemental Question XMLs as part of this migration process. A copy of custom Rules and eMail Message templates should also be saved prior to migration. | |||
| 6 | Repeat items above for your International and CC Promise Grant (BOG) Applications in Admin 1.0 Production (if applicable). | If the college has adopted the International Application, complete items #3 - #5 above. Review other modules and validate data accuracy. | Must confirm valid data by July 22 |
| 7 | Repeat items above for your CC Promise Grant (BOG) Applications in Admin 1.0 Production (if applicable). | If the college has adopted the CC Promise Grant (BOG), complete items #3 and #5 above. Review any other settings related to the Promise Grant application for validity and accuracy. | Must confirm valid data by July 22 |
IMPORTANT NOTE: Setting Up the Spam Email Notification Recipient Email notifications have been setup to notify the college Admissions Office that spam applications are suspended in their Spam Filter. The email notifications are sent out once per day if one or more applications are flagged as fraud. The emails will be sent to the "Admissions Office Email" field in the "College Information" module in the CCCApply Administrator 2.0, which is accessible from the header from any application screen in the Administrator. Colleges should update this important contact field with an appropriate contact and email address to ensure the spam email notifications are sent to the correct staff email address responsible for monitoring the spam filter (or add email "forwarding" from that email address to the person who will be responsible for monitoring the spam filter). | |||
Pilot Migration Tasks in Admin 2.0
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