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Development SummaryDevelopment Summary

Release date:  03-27-2015
Why do we schedule releases and updates on Friday evenings? 

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Contents
Contents
Contents

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Steering Committee Change Requests

 

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standard
standard
Standard Application
 

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new-fields
new-fields
New Data Fields

The CCCApply Steering Committee approved three new data fields to the Standard, BOG, and International applications. All of them are optional and none of them will appear on screen to the applicant. Colleges can add these fields to their Format Definitions XML files and start downloading them right away. To learn more about adding download fields and updating the Download Client transfer-client.jar file in the Downloads section of the User Guides.
  

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capture-ip
capture-ip
IP Address Capture Field

In an effort to protect our colleges against the threat of student financial aid fraud, Steering has approved a request by the Office of Inspector General (OIG) of the U.S. Department of Education to capture the IP address of each submitted application through an updated web service and store the data in the submitted_applications tables. A disclosure has been added to the OpenCCCApply Privacy Policy stating that the CCC Technology Center will be collecting this data when the student gives consent at the time of submission. The new data element, ip_address, will be stored in the following db tables:   

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campaign-fields
campaign-fields
Enrollment Campaign Tracking Field 

Enhancements were made to all three applications to allow colleges to track enrollment campaigns. Up to three unique URL key/value pairs can be integrated into each application using: campaign1=x, campaign2=y, and campaign3=z (where x, y, and z are set to the name of your specific campaign). For example, when you provide an application URL link that includes the campaign value such as this one: https://www.opencccapply.net/cccapply-welcome?cccMisCode=231&user1=x&user2=y&user3=z, the "x,y,z" values are stored in the submitted_applications database and downloaded through your job and format XML files. The data dictionaries and the Download Client have been updated to include the new <campaign1>, <campaign2>, and <campaign3> (hidden) fields. 
 

Info
titleTechnical Notes

Adding the new data fields to your download file requires: 1) updating your Format XML file, 2) configuring your SIS system to import the new fields; and 3) updating the transfer client jar file, which does not effect your existing download process. Colleges determine which fields they want to download when configuring their format XML; they can choose which fields to include and which fields they don't want to include. These new data fields are not exception.

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Bugs
Bugs
Bugs & Fixes

Session Timeout & Screen Readers
Session Timeout Pop-Up: The session timeout message that displays after a certain period of inactivity during OpenCCC Account Creation, or during the Standard, BOG, or International application process has been refactored to work correctly with the following screen reader/OS:web browser combinations:

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Info
titleNeed to submit a bug?

If you identify a bug in the OpenCCC Account system, in the BOG Fee Waiver, or the CCCApply admissions application, we now have a designated support email address and Issue Tracking System to capture and respond to college or staff issues. In an effort to manage support issues more effectively, we are moving away from using the CCCApply Users Listserv for reporting bugs and issues. For fastest response, please contact College Support via cccapply@openccc.zendesk.com during business hours, Monday - Friday, 8:00am - 4:00pm PST.

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hover-help
hover-help
Hover Help Text Changes

The following changes addressed missing or incorrect hover help in the Standard application.

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Fix Validation for Visa Type "Other" in Visa Types Table - Logic Fix
The eligibility status for the Visa type "Other" was changed from No to Yes in the Visa Types (Table F), which will set Class A2 and flag 51 in Step 6 of the Area A residency logic. Flag 51 will alert Admissions that the applicant's Visa Type may or may not establish residency and that futher proof, beyond self-reported data, is required. 

From Visa Types Table (Table F)  

Db ValueVisa
Type
Residency?Description

OTHR

Other

No

 

May or may not be allowed to establish residency. Requires documentation
(proof beyond self-reported data).

From Area A Residency Logic: Step 6

StepEvaluation StatementArea A Logic"If Yes""If No"

6

Does the student have a visa that
allows residency to be established?

visa_type has YES in 'Residency?’
column of Table F.

Class A2
set flag 51

Class A0
and set flag 48
if visaType = B, 
B1, or B2

 


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foster
foster
Issues Fixed in Residency Area B Logic - Out of State Indicators & Foster Youth 
Fixed bug in Step 1 of the logic. New logic: If answer is "If No", then set B0 and continue to Step 2.
Fixed bug in Step 4 of the logic. New logic: If answer is "If No", then set B0 and end logic. The status for that area would be B0. If answer is "If Yes",
then set Class B2 and go to step 5.

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validation2
validation2
Enforce Validation to Responses for Special Admits (SB15)
If an applicant selects the option, "Y = Enrolling in high school (or lower grade) and college at the same time" in the College Enrollment Status field, the system will default to display the equivalent response option in the High School Ed Level field, "1 = Will be enrolled in high school (or lower grade) and college at the same time".  The error validation will remain consistent; ensuring both fields match for Special Admits. (Steering approved change request 2014-06C.)
 

 

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HS-completion
HS-completion
Fix Validation Errors for High School Completion Date Field #1

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Info
titleUnder-Development

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confirmation
confirmation
OpenCCC Account Creation Confirmation Email

To support the Help Desk with OpenCCC account recovery, a system auto-generated confirmation email will now be sent out for each new OpenCCC account created. The email will contain the student's CCCID (California Community College Identification number) and contact information for the OpenCCC Help Desk Account Recovery system. This new feature Is ready to pass code review and will be implemented after a final accessibility review. *Note: This confirmation is for OpenCCC Account Creation only, and is not intended to confirm submitted applications.

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titleUnder-Development

International Application Development Resumes

Development work on the International Application will resume in April and colleges are invited to participate in defining the remaining business requirements needed to release the first iterationiterationsome time in MayThe remaining requirements and subsequent testing will follow the Agile development process, which means progress happens through an ongoing series of 3 week development "sprints". During each sprint the development team works on specific tasks and requirements and at the end of the sprint, the team presents their results for feedback to the pilot colleges. This means that ongoing smaller changes and resets can be made to refine the application so that it meets the requirements and accessibility standards by the end of the process. 

The testing process will also follow the Agile methodologymethod-: development sprint, test changes, undo or revise changes, and preview to colleges. Testing will require assistance from the pilot colleges. For information about how you can participate, please contact Patty Donohue, Project Manager, donohuepa@cccnext.net

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Support
Support
New College Support Email 

To better support the technical needs of Colleges Live on or migrating to the new CCCApply applications, a new college support technician and designated IT support email address have been implemented are now available to track issues and back up our Xerox Help Desk, Monday through Friday, 8:00am - 4:00pm. Exclusively for college staff to report access issues, submit bugs, or request help for students using OpenCCC and CCCApply applications, the new services will take effect immediately. Incoming requests will be responded to within one business dayand respond to staff issues and provide a second tier of IT support to the OpenCCC Help Desk. Colleges should submit bugs, report outages, and request IT-support directly to the new College Support email, Monday through Friday, between the hours of 8:00am - 4:00pm PST. 

CCApply College Support Email:  cccapply@openccc.zendesk.com 

 
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titleUnder-Development

New Get Satisfaction Site - 24/7 Online Support Community for California Community Colleges

Similar to the student support community , CCCHelp.info, a new instance of Get Satisfaction exclusively for California Community Colleges staff and faculty is under development to provide 24/7 online self-help community is being developed for CCC colleges and staff. The site will be populated with official FAQs designed to answer frequently asked questions as well as provide a venue for colleges to receive systems maintenance alerts, submit bugs and change requests, and get work-arounds for known issues relative to the OpenCCC Account system and the CCCApply online admissions applications. .

Stay tuned for an update on CCCTechnology.info - coming soon!

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change-requests
change-requests
Steering Committee Change Requests

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Why do we schedule releases on Friday evenings?

The reason we schedule releases and other maintenance windows on Friday evenings is to give us the entire weekend to resolve an issue if it arises.  Friday evening is a low point in the weekly demand cycle.

As you can see below, normal daily activity drops in the evening. While not the lowest point in the day, combine this with Friday being a significant low activity day heading into the weekend, and add in the benefit of being able to mitigate risk by working on a problem over the weekend, if it arises, and you can see why Friday evening makes sense.

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