College or District:
Development
Task | Who | Complete | Comments |
Begin process for contract | CCCTC/College |
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Sign up for OpenCCCApply listserv (cccapplyproject.org) | College |
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Setup Shibboleth instance for colleges | College and/or Vendor |
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Create authentication to the test Administrator and Report Center | College and/or Vendor |
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Add authorized users with add user authority | CCCTC |
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Add additional authorized users | College |
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Add Report Center organization for each college in district | CCCTC |
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Add Report Center folders and update permissions | CCCTC |
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Load terms and majors via the Administrator | College |
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Update college and district tables via the Administrator | College |
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Request download client from CCCTC | College |
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Create download client for all colleges in district | Unicon |
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Send download client to college | CCCTC |
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Map data from XAP system to new system | College |
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Identify any new fields to download (e.g. – Title IX & CCCID). | College |
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Setup download job and point to test system | College |
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Test downloads through to SIS. Verify all data. | College |
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Create ability to store CCCID in SIS | College |
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Create supplemental questions XML file | College |
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Load supplemental questions XML via the Administrator | College |
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Train users in Report Center (if needed) | CCCTC |
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Identify rules needed in new system | College |
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Create any branding images for use in emails. Store on file system at college. | College |
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Enter rules and templates via the Administrator | College |
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Identify any instructions from the XAP introduction page that needs to go on the college website | College |
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Development - continued
Identify all apply buttons and links on college website that will need the new URL | College |
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Identify image to be used for college branding | College |
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Create portal branding for college in test system | Unicon |
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Create user acceptance test plan | College |
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Execute user acceptance test cycles | College |
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Determine Go Live Date and plan the deployment | College, CCCTC, Unicon |
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Deployment
Task | Who | Complete | Comments |
Have signed contract in place | College/CCCTC |
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Create Access to production Administrator & Report Center | College and/or Vendor |
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Move download keystore to production | Unicon |
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Create download job for production | College |
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Create schedule to run download job | College |
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Implement changes to store CCCID in production SIS | College |
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Export terms & majors from test and load into production | College |
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Update college table and district table in production | College |
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Export supplemental questions from test and load into production | College |
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Add authorized users with add user authority in production | CCCTC |
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Add authorized users with use only authority in production | College |
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Enter rules into production | College |
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Add Instructions from XAP intro page on college website | College |
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Change all apply buttons and links on college website to point to new URL. (Do not use OpenCCC logo) | College |
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Update the go live date in the college table for all colleges in the district | CCCTC & Unicon |
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Add Report Center organization for each college in district | CCCTC |
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Add Report Center folders and update permissions | CCCTC |
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Add college branding to production portals | Unicon |
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Update help information in cccapply.org | CCCTC |
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Advise Help Desk of new colleges | CCCTC |
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Disable terms in XAP to prevent new applications | College |
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Download XAP Applications
Setup project to download XAP applications | CCCTC & College |
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Run download jobs for XAP applications | College |
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FTP files to Unicon | College & Unicon |
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