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The CCCApply Administrator User Guide can be exported to PDF or Word by selecting the “Export” option in the More Actions menu in the upper right of this page. |
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Getting to the new CCCApply Administrator requires staff users to sign in to the CCC Administrator using their college-specific URL. Click here to find Administrator URLs or contact College Support Services at staffsupportccctc@openccc.zendesk.com |
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System Administrator
(Applications->System Administrator)
The System Administrator module provides:
SSO-based authentication to all CCC colleges through custom college-specific URLs configured to their college or district IdP
User management for all authorized CCC college staff and faculty users
Access management to all integrated CCCTC administrator applications and services through a single point-of-entry
User Manager
(Applications->System Administrator->User Manager)
The User Manager module allows authorized users to view, add, edit, and delete* users within the scope of their own authorized user permissions. The User Manager section provides the ability for users with authorized role(s) to create new users and permissions for your college or district.
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Launching the CCCApply Administrator
(Applications->CCCApply Administrator)
If your credentials include permission to configure the CCCApply Standard application, CCCApply International application, and/or CC Promise Grant (BOG Application) for your college or district, you can access those via the CCCApply Administrator.
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Have ready an edited .csv file of terms for importing. See Editing the Exported Terms CSV File for details.
From the Terms Summary table, click Import Terms to display…
...the Import Terms dialog box:Click Choose File to display your computer’s file navigator.
Navigate and select the terms .csv file you want to import. The file name for the file you selected displays next to the Choose File button.
Click Import to import the terms .csv file, close the Import Terms dialog box, and display the Terms Summary table where all rows are replaced/updated and the terms list refreshes to match your imported values.
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Unless you have experience with text editors and CSV files, the best way to edit your Majors .csv file may be with a spreadsheet application such as Microsoft Excel or OpenOffice Calc. Please be aware that these applications may have default settings that may apply to formatting and dates entered, and take precaution to apply the correct date format (mm/dd/yyyy) to any new dates and/or times. |
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Editing Steps
Open the downloaded majors .csv file on your computer using the application of your choice (Excel or another spreadsheet program is recommended).
Edit the majors data as needed. Use the table below as a guide for configuring each data column.
Once you are done editing your majors or adding new majors, save the file using your software’s Save As option.
Edit the file name to be unique and confirm that the file extension is .csv.
Your majors .csv file is now ready to be imported.
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Guide for using the Add/Edit Major Screen (single major) | Guide for Configuring the Majors CSV File | |||||||||||
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Name | Required? | Major Field Configuration Notes | CSV Column Heading | Required? | Important CSV File Configuration Notes | |||||||
Header Row | Required for the CSV fileYes. | The header row pertains to the Majors CSV file only. Required for the CSV file | Header Row | YES | IMPORTANT: The file header row containing the column headings is required for your .csv file to import successfully and for the values to be stored correctly in the admin system.
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Application | YESYes | System-generated based on which CCCApply application you are exporting from in the Administrator. For the CCCApply Standard & Noncredit applications, export your majors file from the CCCApply application in the Administrator. For the CCCApply International application, export and import your majors CSV file from the International application in the Administrator. | application | YES |
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Major Code | YESYes | Enter your unique college code for the each major, up to 30 characters. DO NOT EDIT AN EXISTING MAJOR CODE
| code | YES |
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Major Description | YESYes | Enter your college’s the name or description for a particular major , in 100 characters or less. Note | The major description is the name or title of the major which displays alphabetically to the end-user in the application.
| description | YES |
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Major Category | NONo | OPTIONAL field.
| category | NO |
If you opt-in your college has opted to implement Major Categories…Categories, then…
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TOP Code | NONo |
| topCode | NO |
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Program Control Number | NONo | OPTIONAL field. If used, enter the CCCCO Program Control Number code for each major from the Chancellor’s office. | programControlNumber | NO |
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Award Type | YESYes | REQUIRED if implementing the Ed Goal / Majors Filter for Associate Degrees. On the Add/Edit Major screen:
| awardType | YES* |
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Application Type | YESYes |
| applicationType | YES |
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CIP Code | No | OPTIONAL field. If you choose to populate the CIP Code field, enter the Classification of Instructional Programs (CIP) code. | cipCode | NO |
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EduGoals | eduGoals | No | NOT APPLICABLE. Currently not part of the Ed Goal/Majors Filter. | eduGoals | NO | Leave this column in place and LEAVE IT EMPTY. Do not enter ANY data or values in the EduGoals column. If any values accidentally get entered into the column, your students may not be able to select a Major in CCCApply.
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Major Start Date | Yes | Enter the date when this major will start being available for selection by an applicant in either the CCCApply or International application(s)’ Intended Major or Program of Study drop-down list. | start | YES |
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Major End Date | Yes* | Every major must either have an end date or the Major has no end date checkbox must be checked. Enter the date in which this major will no longer be available for selection by an applicant in either the CCCApply or International application(s)’ Intended Major or Program of Study drop-down list. For a major to appear in the application’s drop-down list, the current date must be between ‘major:date_start’ and ‘major: date_end’ (inclusive). If you do not want to end-date your major, you must select the Major has no end date check box. | end | YES | The “end” column identifies the major’s End Date which is the date the major stops displaying If user selects "Major has no end date" THEN the Major will ALWAYS display in the "Intended Major or Program of Study" menu in CCCApply applications;The End Date is required, else error message. | end | YES* |
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Major has no end date | No | Select this check box if the major will have no end date. When this check box is selected, the Major End Date field becomes hidden. | No | (If your major has no end date - leave the “end” column BLANK in the CSV file.) | ||||||||
Created Date | created | NO Yes |
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Field / Attribute
CSV Column Heading
Note: case sensitive!
Required
Important Configuration Notes
Header Row
YES
IMPORTANT: The header row is required for your .csv file to import correctly and the values to be stored properly by the CCCApply Administrator.
The column heading labels MUST NOT BE CHANGED. If the heading changes case, the file will be rejected.
Application
application
YES
The Application column identifies the CCCApply application that the majors pertain to. The value must be in ALL CAPS and either be:
APPLY (for CCCApply application majors), OR,
INTERNATIONAL (for International application majors)
The Application data is system-generated and should not be changed.
When adding new Majors to your file, ensure the application is correct and in all caps.
Do not mix APPLY and INTERNATIONAL application majors in one .csv file at this time.
Do not remove or change this column.
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The Application column value must be in ALL CAPS. |
Major Code
code
YES
Adds a row to the Majors database table identifying a unique Major
Must be formatted based on layout in the Data Dictionary
Major Description
description
YES
The “description” column field is required.
Provides a text description of the active major to the end-user.
Can be edited/modified by an authorized college/district user.
Must be formatted based on layout in the Data Dictionary
*This is the text that appears to the student in the "Intended Major or Program of Study" question dropdown in the appropriate CCCApply application.
Category
category
NO
The “category” column is optional. See notes about adding your custom categories to this column in the section below.
TOP Code
topCode
NO
The “Top Code” is an Optional field, but can be added by the college if desired.
Top Codes should be aligned to each individual Major
Does not appear to the end user
Program Control Number
programControlNumber
NO
The “Program Control Number” is an optional field, but can be added by the college if desired.
Program Control Numbers should be aligned to each individual major
Does not appear to the end user
Award Type
awardType
YES*
The Award Type field must be populated in the system. If you are adding or editing an individual major using the Add/Edit Major screen, you can bypass selecting a value in the dropdown menu; however, if you do this a value of “None” will be system-generated and stored as the Award Type for that major.
The Award Type field/column is:
REQUIRED when implementing the Ed Goal/Major Transfer Filter (new spring 2024).
REQUIRED when importing majors using the CSV file.
The <awardType> column values must not contain any spaces and MUST be one of the following allowed values:
AA_T
AS_T
AA_degree
AS_degree
BA_degree
BS_degree
Certificate
Other
None
Note |
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If you do not have an award type aligned for a major, please enter “None". |
Application Type
applicationType
YES
Required.
Setting the Application Type is
Enter "Standard" in your CSV file for the Standard application.
Enter "Noncredit" in your CSV file for the Noncredit application.
INTERNATIONAL APP: You can leave this value/column blank in the International Application ONLY.
REMINDER: You cannot combine the CCCStandard or Noncredit major codes in the same CSV with the International application major codes.
CIP Code
cipCode
NO
Optional field. May be added by the college, if desired.
Does not appear to the end user
Education Goals
NOT USED for the Ed Goal/Majors Filter
eduGoals
NO
Leave this column in place and LEAVE IT EMPTY.
Do not enter ANY data or values in the EduGoals column. If any values accidentally get entered into the column, your students may not be able to select a Major in CCCApply.
Warning |
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VERY IMPORTANT: Update April 2024: The “EduGoal” field/column is not applicable to the Education Goal/Majors Filter in this release! The "eduGoal" column MUST NOT BE REMOVED and the entire column MUST BE LEFT BLANK in your Majors CSV file. |
Start Date
start
YES
The “start” date is required.
The start date data in this column identifies the date when the Major should begin to display to students in the "Intended Major or Program of Study" menu in CCCApply applications.
The Start Date must be configured in the following format: MM/DD/YYYY
Cannot be after the major’s End Date or the associated term's Term End date, else error message will display;
Must be a valid calendar date (cannot be February 30, etc.)
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When importing majors using the CSV file, the date must be formatted as MM/DD/YYYY. This is important or the file will not import correctly.) |
End Date
end
YES
The “end” column identifies the major’s End Date which is the date the major stops displaying in the "Intended Major or Program of Study" menu in CCCApply applications;
The End Date is required, else error message.
The major must be setup with one of the following settings:
Major has no end date (in the CSV file, leave this column blank)
Major has an end date
The End Date must be configured in the following format: mm/dd/yyyy
The End Date can be configured manually by clicking on "Add Major" or "Edit Major" by an authorized user
Must be a valid calendar date, i.e., cannot be February 30, etc. (else error message appears)
Cannot be before the Major Start Date, else error message else error message will display
Can be added by the Import Majors process via a properly formatted .csv file with all required Majors data fields
If user selects "Major has no end date" THEN the Major will ALWAYS display in the "Intended Major or Program of Study" menu in CCCApply
If user selects, "Major has end date" - THEN a valid end date must be provided in the CSV file , else error message should display
Create Date
created
NO
Warning |
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VERY IMPORTANT: The “Create” column is a system-generated field that MUST REMAIN BLANK when completing your CSV import file. |
Warning |
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VERY IMPORTANT: The “EduGoal” and the "Created" columns are not currently used, but MUST remain in your majors CSV file and should be BLANK to import properly. |
Importing Majors
You use a .csv file to import majors into the CCCApply Administrator. The easiest way to do this is usually to export the current majors and then /wiki/spaces/PD/pages/758546724 since a header row and some configuration details are required.
The table below details the add and update functionality for majors imports (no deleting or archiving of any majors occurs upon import).
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If you import a majors CSV file and...
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...then
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no existing major(s) values were changed but new majors are added to the .csv file
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the new majors are added to the Administrator Majors summary table and will appear in the designated CCCApply application.
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existing major(s) values were changed
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the changed majors are updated in the Administrator Majors table and will appear changed in the CCCApply application.
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existing major(s) values were changed AND new major(s) were added
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the new major(s) are added and the changed majors are updated in the CCCApply Administrator Majors table and will appear in the CCCApply/Noncredit or International application(s)
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Using the exact format, edit and prepare your Majors CSV file for import.
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Select either CCCApply or International from the Applications drop-down list.
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Click Choose File to display your computer’s file navigator.
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Navigate and select the majors .csv file you want to import. Ensure that, if you selected CCCApply or International in step 2 above, you select the correct application majors .csv file. After selecting your .csv file, the file name displays next to the Choose File button.
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Click Import to import the majors .csv file. The Import Majors dialog box closes automatically, and the Majors table displays with all rows updated and and refreshed to display your edited and new major values.
How Your Majors & Programs Display in the CCCApply Applications
The new default sort order for all majors and programs of study that appear in the Intended Major or Program of Study dropdown menu in the CCCApply Standard, Noncredit, and International applications is alphabetical order of the Major Description field. Colleges can edit the Major Description of each major in the Majors module in the Administrator.
If you have implemented categories in your majors list, each major that has been assigned a category will show a “+” icon in the Categories column of the Majors table. When you click the “+” icon, the associated category name(s) displays below the Major Description name in the order they were created. The “+” icon toggles to display category, while the “-” icon toggles to hide the category.
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created | YES |
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Warning |
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REMINDER: The “EduGoal” and the "Created" columns are not currently used but MUST remain in your majors CSV file and should be BLANK to import properly. |
Importing Majors
Use your properly configured .csv file to import your majors list into the CCCApply Administrator. As detailed in the sections above, the safest, most efficient way to do this is to export the current majors and then edit the file since a header row and some configuration details are required.
The table below details the add and update functionality for majors imports (no deleting or archiving of any majors occurs upon import).
If you import a majors CSV file and... | ...then |
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no existing major(s) values were changed but new majors are added to the .csv file | the new majors are added to the Administrator Majors summary table and will appear in the designated CCCApply application. |
existing major(s) values were changed | the changed majors are updated in the Administrator Majors table and will appear changed in the CCCApply application. |
existing major(s) values were changed AND new major(s) were added | the new major(s) are added and the changed majors are updated in the CCCApply Administrator Majors table and will appear in the CCCApply/Noncredit or International application(s) |
Use the following steps to import majors.
Using the same exact format in the export file, edit and prepare your Majors CSV file for import.
If you navigated away from the Majors module in the Administrator (where you exported your majors list), select the appropriate CCCApply application from the Applications drop-down list.
From the Majors module, click the Import Majors button to display the Import Majors dialog box.
Click Choose File to display your computer’s file navigator.
Navigate and select the majors .csv file you want to import. Ensure that, if you selected CCCApply or International in step 2 above, you select the correct application majors .csv file. After selecting your .csv file, the file name displays next to the Choose File button.
Click Import to import the majors .csv file. The Import Majors dialog box closes automatically, and the Majors table displays with all rows updated and and refreshed to display your edited and new major values.
How Your Majors & Categories Display in the CCCApply Applications
The default sort order for all majors and programs of study that appear in the Intended Major or Program of Study dropdown is alphabetical order of the Major Description field. Colleges can edit the Major Description of each major in the Majors module in the Administrator.
What is the display sort order for Majors when… | In the Standard & Noncredit Application | In the International Application |
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Without Categories implementedor Ed Goal/Majors Filter enabled | The default sort order for all majors and programs of study is alphabetically by the Major Description field. | The default sort order for all majors and programs of study is alphabetically by the Major Description field. |
With Categories implemented only | Categories display alphabetically within the Category drop down menu which appears on the application above the Intended Major or Program of Study menu. Associated majors display alphabetically by major description within each category. | Categories display alphabetically within the Category drop down menu which appears on the application above the Intended Major or Program of Study menu. Associated majors display alphabetically by major description within each category. |
With the Ed Goal/Majors Filter enabled only | If the student selects the option to “Obtain an associate degree and transfer to a 4-year institution” from the Education Goal menu, only majors with specific award types are displayed, in the following order, alphabetically by major description within each award type group: AA_T, AS_T, AA_degree, AS_degree. If the student selects any other Education Goal option, all majors and programs of study will display alphabetically by major description. | The Ed Goal/Majors Filter feature is not available in the International Application. |
With Categories implemented AND Ed Goal/Majors Filter enabled | If the student selects the option to “Obtain an associate degree and transfer to a 4-year institution” from the Education Goal menu, only the categories with at least one major with one of the specified award types it will display alphabetically in the Category drop down menu. Majors within each category will display alphabetically by major description in the following award type order: AA_T, AS_T, AA_degree, AS_degree, alphabetically within each award type group. If the student selects any Education Goal option other than “Obtain an associate degree and transfer to a 4-year institution”, categories will display in alphabetical order in the Category drop down and all associated Majors will display alphabetically by major description in each category. | The Ed Goal/Majors Filter feature is not available in the International Application. |
Implementing the Education Goal/Majors Filter for Associate Degrees
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Configuring Major Categories
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Note |
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Display of Major Categories: When adding a new category to a new or existing major, you must hit "Enter" after entering the category name in the Categories text input field. Categories will display in the Summary table in the order they were created. However, in CCCApply application user interface, categories display in alphabetical order. |
If you have implemented categories in your majors list, each major that has been assigned a category will show a “+” icon in the Categories column of the Majors table. When you click the “+” icon, the associated category name(s) displays below the Major Description name in the order they were created. The “+” icon toggles to display category, while the “-” icon toggles to hide the category.
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Implementing the Major Category Filter
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