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Term | Description | |||||||||||
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CCC Administrator | The central administrator tool providing SSO-based authentication, system and user management, and a single point-of-entry for the CCCApply Administrator. | |||||||||||
CCCApply Administrator | The back-end admin configuration tool for setting up and maintaining individual CCCApply applications for CCC colleges. | |||||||||||
CCCApply Standard Application | The official domestic (US) online application for admission for the California Community Colleges. | |||||||||||
CCCApply Noncredit Application | The streamlined workflow within the CCCApply Standard application exclusively for students enrolling in noncredit courses. | |||||||||||
CCCApply International Application | The official international (non-US) online application for admission for the California Community Colleges. | |||||||||||
CC Promise Grant Application | The official online California Colleges Promise Grant application for the California Community Colleges Chancellor’s Office. | |||||||||||
CCCApply Report Center | The real-time, integrated BI reporting tool for all CCCApply submitted applications. | |||||||||||
CCC Data Warehouse Report Server | The business intelligence and reporting tool for the CCC Data Warehouse data restricted to college and district IRPE researchers. | |||||||||||
CCCMyPath | The customized student onboarding portal for California Community Colleges. | |||||||||||
CRM | The College Relationship Manager (CRM) serves as the sales and service representative between the CCCTC Enabling Services and individual colleges. | |||||||||||
Download Client | A software tool that facilitates the download of applications submitted to individual colleges from the CCCApply download server. | |||||||||||
Enabling Services | The Enabling Services division of the CCC Technology Center provides direct sales, implementation, and support of systemwide technology applications. | |||||||||||
English Proficiency Test | An optional, customizable module in the International application within the CCCApply Administrator that allows colleges to configure form fields regarding the applicant’s English proficiency tests taken. | Majors / Programs of Study | Major Categories | Messages | MMPS | OpenCCC | Pilot Environment | Reset Downloads | Rules | Supplemental Questions | Spam Filter | SuperGlue for Applycustomizable module in the International application within the CCCApply Administrator that allows colleges to configure form fields regarding the applicant’s English proficiency tests taken. |
Majors / Programs of Study | Applicants are required to select a Major or Program of Study from a list provided by the individual college being applied to. | |||||||||||
Major Categories | Major Categories - also known as meta majors - are custom groupings of majors/programs of study defined by the individual college. | |||||||||||
Messages | Messages are custom content configured by the college to display as email messages or onscreen error messages based on a configured Rule in CCCApply. | |||||||||||
OpenCCC | OpenCCC is the federated identity initiative and student account system for the California Community Colleges. OpenCCC is integrated with CCCApply. | |||||||||||
Pilot Environment | The Pilot Environment is a sandbox system providing a copy of the production environment for application implementation, staging, and admin testing. | |||||||||||
Reset Downloads | The Reset Downloads function is a utility in the CCCApply Administrator that allows colleges to re-download one or more submitted applications. | |||||||||||
Rules | Rules can be created and enabled to send email messages or prevent the submission of an application based on custom logic configured by the college. | |||||||||||
Supplemental Questions | Supplemental Questions is a feature that allows a college to ask additional questions and collect response data as part of the CCCApply application. | |||||||||||
Spam Filter | The CCCApply spam filter utility allows colleges to view and manage submitted applications that have been flagged as possibly fraudulent before they reach the college SIS or downloads. | |||||||||||
SuperGlue for Apply | SuperGlue for Apply is the data delivery pipeline between CCCApply databases and the college’s student information system (SIS) or downloads. | |||||||||||
System Administrator | ||||||||||||
Terms | ||||||||||||
User Manager | ||||||||||||
Utilities |
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Note |
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Getting to the new CCCApply Administrator requires staff users to sign in to the CCC Administrator using their college-specific URL. Click here to find Administrator URLs or contact College Support Services at staffsupportccctc@openccc.zendesk.com |
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System Administrator
(Applications->System Administrator)
The System Administrator module provides:
SSO-based authentication to all CCC colleges through custom college-specific URLs configured to their college or district IdP
User management for all authorized CCC college staff and faculty users
Access management to all integrated CCCTC administrator applications and services through a single point-of-entry
User Manager
(Applications->System Administrator->User Manager)
The User Manager module allows authorized users to view, add, edit, and delete* users within the scope of their own authorized user permissions. The User Manager section provides the ability for users with authorized role(s) to create new users and permissions for your college or district.
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Launching the CCCApply Administrator
(Applications->CCCApply Administrator)
If your credentials include permission to configure the CCCApply Standard application, CCCApply International application, and/or CC Promise Grant (BOG Application) for your college or district, you can access those via the CCCApply Administrator.
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Note |
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IMPORTANT: The updated information displays on the CCCApply, International, and CC Promise Grant (BOG) applications when the student completes the application. |
College Information Data Table & Settings
Field Label | Required | Meaning / Usage |
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College Name | Yes | Not editable. Name of the college. |
College MIS | Yes | Not editable. Name of the college |
Street Address 1 | No | Recommended. College main street address. Editable field. |
Street Address 2 | No | Recommended. College alternate street address. Editable field. |
City | Yes | Not editable. City in which the main campus resides. |
Postal Code | Yes | Not editable. Postal code of the college main campus. |
College URLs | No | Recommended. College main website or admissions office URL. |
Admissions Office Contact | No | Recommended. Optional text input field. If populated, this field is merged/used in several ways in the post-submission application process, including:
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Admissions Office Email | No | Recommended. Optional text input field. If populated, this email address is used in multiple ways in the post-submission application process, including:
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Admissions Office Phone | No | Recommended. Optional text input field. If populated, this information appears to the applicant on the post-submission confirmation screen. |
Admissions Out-Of-State Phone | No | Recommended. Optional text input field. If populated, this information appears to the applicant on the post-submission confirmation screen. |
Admissions Office Fax | No | Recommended. Optional text input field. If populated, this information appears to the applicant on the post-submission confirmation screen. |
Academic (BOG) Year | Yes | Required. Toggle used to indicate the college's academic year setting for financial aid. |
District Information Data Table & Settings
Field Label | Required? | Meaning / Usage |
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District Name | Yes | Not editable. Name of the district. |
District MIS Code | Yes | Not editable. MIS code of the district. |
District Street Address 1 | No | Recommended. District main street address. Editable field. |
District Street Address 2 | No | Recommended. District alternate street address. Editable field. |
District City | Yes | Not editable. City in which the district office resides. |
District Postal Code | Yes | Not editable. Postal code of the district office. |
District Applications | No | Not applicable. |
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The Terms module is where you can add, edit, archive (functions as a delete in the CCCApply Administrator), import, and export your custom college terms. The Terms module is only available only for in the CCCApply (Standard & Noncredit) and International applications. Terms have a required start and end date that determines which terms display in the Term Applying For drop-down list the CCCApply and International applications.
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Log into the CCC Administrator -> CCCApply Administrator.
If you are a multi-college district, select the college for which you want to configure terms from the Select a college drop-down list. If your college is not in a multi-college district your college displays by default.
Select either CCCApply or International from the Applications drop-down list.
Click the Terms link to display the Terms Summary table.
Click Add Term to display the Add Term for <Your College> dialog box where you can define the term.
Enter or select values in the fields provided to define the term. Use the table Terms Table below as a guide to configuring your values.
Click Save to save the term, close the Add Term dialog box, and return focus to the Terms Summary table with your new term displayed.
Terms Table: Fields & Usage
Field Label | Required? | Meaning/Usage | ||
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Term Code | Yes | The 15-character code that identifies your college’s unique term.
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Term Start Date | Yes | The date on which the college-defined term starts (i.e., first day of classes). Used to determine the RDD (Residency Determination Date) in the CCCApply Standard Application, which by state law is one day before the term start date. The term Start Date must be formatted as: mm/dd/yyyy hh:mm a - in the Import CSV file. | ||
Term End Date | Yes | The date on which the college-defined term ends. The term End Date must be formatted as: mm/dd/yyyy hh:mm a - in the Import CSV file. | ||
Open Date | Yes | The date when the Term Description appears in the Term Applying For drop-down menu in on the Enrollment Information page in the CCCApply applications. This is the date a student can begin an application for this term. The current date and time must be between the Open Date and the Close Date (inclusive). The term Open Date must be formatted as: mm/dd/yyyy hh:mm a - in the Import CSV file. | ||
Close Date | Yes | The last date a student can begin or submit an application for this term. When the current date is past the Close Date value, the college-defined term no longer appears in the Term Applying For drop-down list on the Enrollment Information tab in the CCCApply application. This is the last date that the Term Description appears in the Term Applying For drop-down menu in the CCCApply applications. The term Close Date must be formatted as: mm/dd/yyyy hh:mm a - in the Import CSV file. | ||
Description | Yes | The Description is an alphanumeric value that identifies the Term being applied to and is what displays in the Term Applied For drop-down list on the Enrollment Information tab in the CCCApply application for active terms (those in which the current date is between their open and close date).
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Application Type | Yes | The Application Type field specifies the which application(s) in which the Term applies to and will display. The three options are: Standard, Noncredit, or Both.
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Info |
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NEW The new Application Type field allows colleges to configure different Terms terms for the Noncredit Application only, or for use in both the Standard and Noncredit applications at the same time. |
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Choose either CCCApply or International from the Applications drop-down list and then click Terms to display the Terms module.
Click Export Terms to display the Export Terms dialog box:
Click Confirm to immediately download an export of all of your terms to a .csv file on your computer’s default download location (i.e. the Downloads folder on a Mac).
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Open the downloaded terms .csv file on your computer using the application of your choice (MicroSoft Excel is recommended).
Edit the terms data as needed. It is assumed your intention is to add new terms and/or edit the terms displayed in order to import them for new values for either your CCCApply or International application. Use the table below as a guide.
Note |
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Standard/Noncredit terms cannot be mixed with International Application terms in the same .csv file at this time. |
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See the Terms CSV File Specs table below |
Terms CSV File Element | Purpose |
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Header row (i.e. row 1 that reads left to right: code, description, start, etc.) | The header row is required in order for your .csv file to import correctly and the values to be stored properly by the CCCApply Administrator. |
Date format | Must be in mm/dd/yyyy format. You may need to apply non-default formatting to date fields you enter in an Excel application to ensure it matches the required format. Simple text editors will likely not apply a default date format to the .csv file, but the display may not be as organized. |
Time format | The time format must be in hh:mm a (or hh:mm p) format. I.e. 07:00 AM or 10:00 PM. |
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Have ready an edited .csv file of terms for importing. See Editing the Exported Terms CSV File for details.
From the Terms Summary table, click Import Terms to display…
...the Import Terms dialog box:Click Choose File to display your computer’s file navigator.
Navigate and select the terms .csv file you want to import. The file name for the file you selected displays next to the Choose File button.
Click Import to import the terms .csv file, close the Import Terms dialog box, and display the Terms Summary table where all rows are replaced/updated and the terms list refreshes to match your imported values.
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CSV Column Heading | Required | Important Configuration Notes | ||||
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Header Row | YES | IMPORTANT: The header row is required in order for your .csv file to import correctly and the values to be stored properly by the CCCApply Administrator. | ||||
Application | YES |
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Major Code | YES |
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Major Description | YES |
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Category | NO |
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TOP Code | NO |
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Program Control Number | NO |
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Award Type (AwardType) | YES | The Award Type (AwardType) field values are slightly different in the new Admin 2.0 system. The following notes pertain to implementing this field in the new system:
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Application Type | NO |
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CIP Code | NO |
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Education Goals (eduGoals) NOT APPLICABLE in this version | NO | Leave this column in place and leave it empty.
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Start Date | YES |
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End Date | YES |
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Create Date | NO |
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To get started colleges should complete the The Major Category Implementation Worksheet, which provides a comprehensive step-by-step guide for setting up the Major Category field in CCCApply.
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