Page Comparison

CCC Administrator

The central administrator tool providing SSO-based authentication, system and user management, and a single point-of-entry for the CCCApply Administrator.

CCCApply Administrator

The back-end admin configuration tool for setting up and maintaining individual CCCApply applications for CCC colleges.

CCCApply Standard Application

The official domestic (US) online application for admission for the California Community Colleges.

CCCApply Noncredit Application

The streamlined workflow within the CCCApply Standard application exclusively for students enrolling in noncredit courses.

CCCApply International Application

The official international (non-US) online application for admission for the California Community Colleges.

CC Promise Grant Application

The official online California Colleges Promise Grant application for the California Community Colleges Chancellor’s Office.

CCCApply Report Center

The real-time, integrated BI reporting tool for all CCCApply submitted applications.

CCC Data Warehouse Report Server

The business intelligence and reporting tool for the CCC Data Warehouse data restricted to college and district IRPE researchers.

CCCMyPath

The customized student onboarding portal for California Community Colleges.

CRM

The College Relationship Manager (CRM) serves as the sales and service representative between the CCCTC Enabling Services and individual colleges.

Download Client

A software tool that facilitates the download of applications submitted to individual colleges from the CCCApply download server.

Enabling Services

The Enabling Services division of the CCC Technology Center provides direct sales, implementation, and support of systemwide technology applications.

English Proficiency Test

An optional, customizable module in the International application within the CCCApply Administrator that allows colleges to configure form fields regarding the applicant’s English proficiency tests taken.

Majors / Programs of Study

Applicants are required to select a Major or Program of Study from a list provided configured and uploaded by the individual college being applied to.

Major Categories

Major Categories - also known as meta majors - are custom groupings of majors/programs of study defined by the individual college.

Messages

Messages are custom content configured by the college to display as email messages or onscreen error messages based on a configured Rule in CCCApply.

OpenCCC

OpenCCC is the federated identity initiative and student account system for the California Community Colleges. OpenCCC is integrated with CCCApply.

Pilot Environment

The Pilot Environment is a sandbox system providing a copy of the production environment for application implementation, staging, and admin testing.

Reset Downloads

The Reset Downloads function is a utility in the CCCApply Administrator that allows colleges to re-download one or more submitted applications.

Rules

Rules can be created and enabled to send email messages or prevent the submission of an application based on custom logic configured by the college.

Supplemental Questions

Supplemental Questions is a feature that allows a college to ask additional questions and collect response data as part of the CCCApply application.

Spam Filter

The CCCApply spam filter utility allows colleges to view and manage submitted applications that have been flagged as possibly fraudulent before they reach the college SIS or downloads.

SuperGlue for Apply

SuperGlue for Apply is the data delivery pipeline between CCCApply databases and the college’s student information system (SIS) or downloads.

System Administrator

The System Administrator is an application within the CCC Administrator system houses the User Manager application.

Terms

Applicants are required to select the Term to which they are applying from a list configured and uploaded by the individual college.

User Manager

The User Manager is an application in the CCC Administrator that enables authorized users to manage user accounts for their college or district.

Utilities

The Utilities module enables colleges to manage resetting downloaded applications and processing applications suspended as potentially fraudulent.

Header Row

YES

IMPORTANT: The header row is required in order for your .csv file to import correctly and the values to be stored properly by the CCCApply Administrator.

Application

YES

• The Application column identifies the CCCApply application that these majors pertain to;

• The Application data is system-generated and should not be changed. 

• When adding new Majors to your file, ensure the application is correct and in all caps.

• Do not mix APPLY and INTERNATIONAL application majors in one .csv file at this time.

• Do not remove or change this column.
  

Major Code

YES

• The “Code” column displays the required Major Code identifier that you have listed in your existing list of majors.

• Adds a row to the Majors database table identifying a unique Major

• Must be formatted based on layout in the Data Dictionary

Major Description

YES

• The “Description” is required

• Can be edited/modified by an authorized college/district user

• Must be formatted based on layout in the Data Dictionary

• Provides a text description of the active major to the end-user

• *This is the text that appears to the end user in the "Intended Major or Program of Study" menu in CCCApply Standard and International applications

Category

NO

• The “Category” column is optional.  See detailed notes about adding your custom categories to this column in the section above.

TOP Code

NO

• The “Top Code” is an Optional field, but can be added by the college if desired.

• Top Codes should be aligned to each individual Major

• Does not appear to the end user

Program Control Number

NO

• The “Program Control Number” is an optional field, but can be added by the college if desired.

• Program Control Numbers should be aligned to each individual major

• Does not appear to the end user

Award Type (AwardType)

YES

The Award Type (AwardType) field values are slightly different in the new Admin 2.0 system.  The following notes pertain to implementing this field in the new system:

• When importing majors using the CSV file, you MUST include a value in the awardType column on your import file. If you do not have an aligned award type for one or more majors, please enter “None". 

• The award type values must not contain any spaces and MUST be one of the following allowed values:

  • AA_degree

  • AS_degree

  • AA_T

  • AS_T

  • Certificate

  • Other

  • None

• The “Award Type” is an optional field, but can be added by the college, if desired.

• Each major must have a value assigned to Award Type

• The award type DOES NOT DISPLAY to the end user

• Having a value in the Award Type field is required in the new system. This is a bug that we will fix in a future version.

Application Type

NO

• Enter "Standard" in your CSV file for the Standard application.

• Enter "Noncredit" in your CSV file for the Noncredit application.

• If you don't specify the awardType value then it will default to "Standard" for the CCCApply Standard application only.

• You can leave this value blank when working in the Administrator 2.0 for the International application, when configuring majors for the International application only. REMINDER: You cannot combine the CCCStandard or Noncredit major codes in the same CSV with the International application major codes. 

CIP Code

NO

• The “CIP Code” is an optional field, but can be added by the college, if desired.

• Aligned to each individual major

• Does not appear to the end user

Education Goals (eduGoals)  NOT APPLICABLE in this version

NO

Leave this column in place and leave it empty.

Start Date

YES

• The “Start” date is required.

• The Start Date data in this column identifies the date when the Major starts appearing in the "Intended Major or Program of Study" menu in CCCApply applications.

• The Start Date must be configured in the following format:  mm/dd/yyyy

• Cannot be after the major’s End Date or the associated Term's Term End date, else error message will display;

• Must be a valid calendar date (cannot be February 30, etc.)

End Date

YES

• The “End” column identifies the major’s End Date which is the date that the major stops appearing in the "Intended Major or Program of Study" menu in CCCApply applications;

• The End Date is required, else error message.

• The major must be setup with one of the following settings:  

  • Major has no end date, OR

  • Major has end date

• The End Date must be configured in the following format:  mm/dd/yyyy

• Can be added individually by clicking on "Add Major" or "Edit Major" by an authorized user

• Must be a valid calendar date, i.e., cannot be February 30, etc. (else error message appears)

• Cannot be before the Major Start Date, else error message else error message will display

• Can be added by the Import Majors process via a properly formatted .csv file with all required Majors data fields

• If user selects "Major has no end date" THEN  the Major will ALWAYS display in the "Intended Major or Program of Study" menu in CCCApply

• If user selects, "Major has end date" - THEN a valid end date must be provided in the CSV file , else error message should display

Create Date

NO