Page Comparison

Product

Product Owner / Manager

Product Description / Overview

Prerequisites

Adoption & Implementation

Contracts Requirements

Career Coach

Mike Caruso / Jane Linder

• Provides career assessment

• Recommends college programs for careers

• Provides salary and employment data

1. SSO Proxy 

2. CCC MyPath

• Sales Info: Marketing / ES CRM

• Opportunity: ES CRM

• Implementation: EMSI via Enabling Services

N/A (via MyPath)

CCCApply Standard Application

Mike Caruso / Jane Linder

CCCApply Application for Admission
The online (domestic) application for admission for the California Community Colleges.

• Complies with state and federal laws & regulations (Ed Code & Title V)

• Aligns with CCCCO MIS DED, SAAM, BOG annual requirements

• Calculates CA Residency status (for tuition purposes) upon submission

• Calculates AB540 eligibility upon submission

• College configurable terms, majors, supplemental questions, Needs & Interests, and data delivery

• Integrated with MyPath, OpenCCC, SuperGlue

1. REQUIRED: Terms & Majors must be configured in the Administrator

2. At least one Term and one Major must be OPEN in order to submit applications

3. College / District IDP

4. SSO Proxy integration (Staff)

• Adoption: ES CRM

• Opportunity: ES CRM

• Implementation: Enabling Services

Signed IPA Addendum B - Applies to the full CCCApply suite (Note: Each product is adopted separately)

CCCApply Noncredit Application

Mike Caruso / Jane Linder

A streamline custom workflow of required questions within the Standard admission application designed for users enrolling exclusively in noncredit courses.

• Appropriate for noncredit / adult ed students

• Unique URL, custom Majors & Supp Questions

• Does not include residency questions, logic or status determination

• Does not include Citizenship & Military questions

• Integrated with MyPath, OpenCCC, SuperGlue

1. College must implement the CCCApply Standard Application and configure required settings

2. Students must use the Noncredit App URL to access

3. REQUIRED: Terms & Majors must be configured separately in both the Standard application and the Noncredit application;

4. At least one Term and one Major must be OPEN in order to submit applications

• Adoption: Marketing / ES CRM

• Opportunity: ES CRM

• Implementation: Enabling Services

Signed IPA Addendum E - Applies to the full Apply suite

CCCApply International Application

Mike Caruso / Jane Linder

The online application for admission to the California Community Colleges for international (non-domestic) students.

• Does not include residency questions or logic

• Customizable terms, majors, and supplemental questions

1. REQUIRED: Terms & Majors must be configured in the Administrator

2. At least one Term and one Major must be OPEN in order to submit applications

3. College/District IDP

4. SSO Proxy integration

• Adoption: Marketing / ES CRM

• Opportunity: ES CRM

• Implementation: Enabling Services

Signed IPA Addendum E - Applies to the full CCCApply suite (Note: Each product is adopted separately)

California Colleges Promise Grant Application

(Formerly known as the CCCApply Board of Governors (BOG) Fee Waiver)

Mike Caruso / Jane Linder

• The official electronic version of the California College Promise Grant paper application; updated annually

• Acceptable uses: CC Promise Grant, CCPG

• For eligible California residents, permits enrollment fees to be waived; does not provide assistance for the purchase of books or supplies

• Integrated with OpenCCC, SuperGlue

1. College/District IDP

2. SSO Proxy

• Adoption: Marketing / ES CRM

• Opportunity: ES CRM

• Implementation: Enabling Services

Signed IPA Addendum D - Applies to the full CCCApply suite (Note: Each product is adopted separately)

CCC MyPath

Mike Caruso / Jane Linder

The Guided Pathways onboarding system for student matriculation

• Provides dynamic onboarding and guidance experience based on student-provided information

• Customizable by colleges

• Includes college-specific and Chancellor’s Office-provided information pages for various student services, such as Financial Aid and Online Orientation

• Easily request, collect, and retrieve electronic documents from incoming students

• Integrated with OpenCCC, Career Coach, CCCApply

1. SSO Proxy 

• Sign-up: CCCTC Sales Team

• Opportunity: CCCTC Sales Team

• Implementation: Enabling Services

Signed MyPath IPA Addendum F

• Chief Student Services Officer approval (verbal is OK)

CCCApply Report Center

Mike Caruso / Jane Linder

The CCCApply Report Center is a branded instance of TIBCO/Jaspersoft business intelligence/reporting software, providing real-time submitted application data - as well as other data sources supporting the Student Success Suite - for colleges & other authorized users of the CCCApply application suite of applications.

• Secure, real-time data delivery for all submitted CCCApply applications

• Data partitioned by CCCCO MIS code

• Authorized college staff & district admin users

• Daily data updates of “in-progress” applications (CCCApply Standard/Noncredit Only)

• Includes state & national schools and colleges data

• Includes CCCApply-XAP applications archive

• Includes other SSS data sources
  

1. College or District IDP (Shibboleth, PortalGuard, or SAML compatible)

2. SSO proxy integration

3. Authorized/authenticated user account (configured in CAP)

• Not adopted separately - staff tool for CCCApply

Core Administrator Platform (CAP)

Branded Names: CCC Administrator

• CCCApply Administrator

• Canvas Administrator
  

Mike Caruso / Jane Linder

The Core Administrator Platform (CAP) provides a centralized System Administrator platform for multiple, integrated CCCTC products and tools.

Facilitates IdP authentication, user account management (roles, permissions) and access to integrated Administrator tools, currently:

• CCCApply Administrator (Standard/Noncredit, International, CCPG),

• CCCApply Report Center

• Canvas Administrator.

The CCC Administrator is the branded name for the shared System Administrator that provides a single-point-of-entry (landing page) to central user management services and access to the integrated CCCApply & Canvas administrator tools.

The CCCApply Administrator is an integrated central admin configuration tool for the CCCApply applications. The Administrator includes a shared College & District Information section (tables) and three separate admin sections, one for each of the CCCApply applications: Standard/Noncredit, International, and Promise Grant.

• Required (and optional) admin settings are configured separately for each application, including terms, majors/categories, rules, messages, supplemental questions, download resets, and Spam Filter maintenance.

The Canvas Administrator is a [NEED]

• CAP will be the central launch pad for all of our CCCTC products. The goal is to streamline authentication and user accounts for our CCC end users.

• Primary Product

• SSO Proxy 

• Prereq; Dependent upon primary product need

• Sign-up: CCCTC Sales Team

• Opportunity: CCCTC Sales Team

• Implementation: Enabling Services

OpenCCC

Mike Caruso / Jane Linder

• OpenCCC is the student account system

• Provides administrative access for OpenCCC student applications 

• Streamlines the admission application process

• SSO Proxy (College will need idP, and be integrated with SSO Proxy)

• Sign-up: N/A (component of CCCApply)

• Opportunity:  N/A (component of CCCApply)

• Implementation: Enabling Services (via CCCApply)

• Signed IPA - Included in Joint IPA

Product

Product Owner/Manager

Product Overview

Prerequisites

Adoption & Implementation

Contract Requirements

CCC Data Warehouse 

Mark Cohen

• Stores data gathered from CCCTC products & services

  • CCCApply Suite

  • OpenCCC

  • MyPath

  • Multiple Measures

  • Coming soon: Canvas, COCI, C-ID

• Sourced through:

  • SuperGlue, Kinesis and AWS Data Pipeline

• SSO Proxy (need to track integration)

• Canvas API key

• SuperGlue

• Sign-up: ES / InterVision

• Opport.: ES Team

• Implementation: ES ICE team supports direct access (OBDC/JDBC) connection setup and testing

• [ waiting on Mark Cohen/John Sills to complete ]
  
  Old: Support for Canvas data  requires the college President to sign the “Executive Authorization” Letter

Data Warehouse Report Server

Mark Cohen

NEED from Product Team

• Authorized IRPE Users are vetted and must be approved by college or district Vice President or other authority

• User account setup and access requires end-user implementation of compliant authentication software to facilitate multi-factor authentication (MFA) login requirements.

• Sign-up: ES CRM / IPM

• Opport.: ES Team

• Implementation: ES ICE team supports user account setup and basic training

No formal contract or MOU, but approval for access includes vetting and approval from college/district V. President

eTranscript California

Mark Cohen

• Supports the requesting and delivery of electronic transcripts across all of California’s postsecondary systems

• 
  

• Edexchange (pesc.org)

• (Will require SuperGlue-FY18/19)

• Sign-up: CCCTC Sales Team, or Topacio Vargas at XAP

• Opport.: CCCTC Sales Team

• Implementation: Enabling Services Project Management oversight of XAP and college tasks (for eTranscript 2.0 and beyond)

(Contract with XAP)

InCommon Federation

Amir Kahn

• Provides a trust fabric for higher education, their vendors, and partners to facilitate single sign-on from local campus accounts.

• Chancellor’s Office and the CCCTC have put together an agreement for InCommon membership for all California community colleges to be paid centrally

• SSO Proxy 

• Sign-up: CCCTC Sales Team

• Opport.: CCCTC Sales Team

• Implementation: Jeff Holden (shifting to Enabling Servicesin May 2018)

• Signed IPA

• MOU for InCommon membership

Multiple Measures Placement Service

Mike Caruso / Jane Linder

• Facilitates collection of High School transcript data and delivery of AB-705 compliant placement recommendation (Self Reported data from CCCApply, verified data from CCGI or CALPASS)

• SuperGlue

• CCCApply 

• College Adapter v2.5.5 or later

• CCCMyPath (future)

• .csv file push to colleges:  Dev

• Sign-up: CCCTC CRM Team

• Opport.: CCCTC CRM Team

• Implementation: Enabling Services

• VP of Student Services with collaboration with VP of Instruction

SAML / IdP

(Shibboleth, Ethos, Portal Guard)

• Not a CCCTC product, but necessary to provide IdP (ID’s) within CCCTC Products

• Security Assertion Markup Language is an open standard for exchanging authentication and authorization data between an identity provider and a service provider. 

• Allows sites to make informed authorization decisions for individual access of protected online resources in a privacy-preserving manner.

• None

• Sign-up: College 

• Opport.: N/A (college is responsible)

• Implementation: College 

  • (Unicon for Shibboleth) 

1. N/A

SSO Proxy 

(“Authentication”)

John Sills

• California Community Colleges Single Sign-on Federation (SSO)

• “Authentication” is the process of verifying a student or staff member at a college using the SSO Proxy 

• Provides users single sign-on convenience and privacy protection

• Online Service Providers control access to their protected resources.

• All CCCTC Products that require Authentication must be configured and connected via SSO Proxy (ex: Canvas, Apply, Starfish, MyPath, Library, etc)

• District level IdP for staff and student accounts (ie. Shibboleth)

• Sign-up:  A prerequisite of a primary product, or may be adopted and  implemented as a preparatory measure.

• Opport.: CRM

• Implementation: Enabling Services

• Signed IPA

• 2018 Canvas IPA requires SSO Proxy

• 2019  LSP Library integration requires SSO Proxy

SuperGlue 

(formerly “Project Glue”)

John Sills

• Provides a secure, robust framework for data exchange between CCCTC products and colleges

• Software component installed locally behind a college’s firewall to facilitate data exchange between CCCTC projects and college’s Student Information Systems (SIS)

• Enables disparate SISs to communicate in a standardized way through a cloud service

• Master Data Management (YOUnite)

  • Provides a single point of reference for what systems are considered “systems of record” for specified data elements and data exchange interactions. Keeps college data synced with CCCTC centralized applications

  • Facilitates data exchange between colleges and Chancellor’s Office

• SSO Proxy supplied CCCID as required by product

• Sign-up: A prerequisite of a primary product, or may be adopted and  implemented as a preparatory measure.

• Opport.: CCCTC Sales Team, CRM’s

• Add on Feature Sales: Sales/CRM’s/ES

• Implementation: Enabling Services

• Signed IPA Addendum C

Unlimited SSL Certificates

Amir Kahn

• Available for no charge as part of InCommon Membership

• None

• Sign-up: CCCTC Sales Team

• Opport.: CCCTC Sales Team

• Implementation: Jeff Holden (shifting to Enabling Servicesin May 2018)

• Signed MOU for InCommon membership