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The CCCApply Administrator User Guide can be exported to PDF or Word by selecting the “Export” option in the More Actions menu in the upper right of this page. |
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Getting to the new CCCApply Administrator requires staff users to sign in to the CCC Administrator using their college-specific URL. Click here to find Administrator URLs or contact College Support Services at staffsupportccctc@openccc.zendesk.com |
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System Administrator
(Applications->System Administrator)
The System Administrator module provides:
SSO-based authentication to all CCC colleges through custom college-specific URLs configured to their college or district IdP
User management for all authorized CCC college staff and faculty users
Access management to all integrated CCCTC administrator applications and services through a single point-of-entry
User Manager
(Applications->System Administrator->User Manager)
The User Manager module allows authorized users to view, add, edit, and delete* users within the scope of their own authorized user permissions. The User Manager section provides the ability for users with authorized role(s) to create new users and permissions for your college or district.
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Launching the CCCApply Administrator
(Applications->CCCApply Administrator)
If your credentials include permission to configure the CCCApply Standard application, CCCApply International application, and/or CC Promise Grant (BOG Application) for your college or district, you can access those via the CCCApply Administrator.
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Terms Table: Fields & Usage
Field Label | Required? | Meaning/Usage | ||
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Term Code | Yes | The 15-character code that identifies your college’s unique term.
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Term Start Date | Yes | The date on which the college-defined term starts (i.e., first day of classes). Used to determine the RDD (Residency Determination Date) in the CCCApply Standard Application, which by state law is one day before the term start date. The term Start Date must be formatted as: mm/dd/yyyy hh:mm a - in the Import CSV file. | ||
Term End Date | Yes | The date on which the college-defined term ends. The term End Date must be formatted as: mm/dd/yyyy hh:mm a - in the Import CSV file. | ||
Open Date | Yes | The date when the Term Description appears in the Term Applying For drop-down menu in on the Enrollment Information page in the CCCApply applications. This is the date a student can begin an application for this term. The current date and time must be between the Open Date and the Close Date (inclusive). The term Open Date must be formatted as: mm/dd/yyyy hh:mm a - in the Import CSV file. | ||
Close Date | Yes | The last date a student can begin or submit an application for this term. When the current date is past the Close Date value, the college-defined term no longer appears in the Term Applying For drop-down list on the Enrollment Information tab in the CCCApply application. This is the last date that the Term Description appears in the Term Applying For drop-down menu in the CCCApply applications. The term Close Date must be formatted as: mm/dd/yyyy hh:mm a - in the Import CSV file. | ||
Description | Yes | The Description is an alphanumeric value that identifies the Term being applied to and is what displays in the Term Applied For drop-down list on the Enrollment Information tab in the CCCApply application for active terms (those in which the current date is between their open and close date).
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Application Type | Yes | The Application Type field |
allows colleges to configure different terms for the Noncredit Application, or for use in both the Standard and Noncredit applications at the same time. The three Application Type options are: Standard, Noncredit, or Both. |
If the Application Type value is unspecified, the system default value will be “Standard” and the term will not display in the Noncredit application. |
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The Application Type field allows colleges to configure different terms for the Noncredit Application, or for use in both the Standard and Noncredit applications at the same time. |
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Guide for using the Add/Edit Major Screen (single major) | Guide for Configuring the Majors CSV File | ||||||||||||
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Name | Required? | Field Configuration Notes | CSV Column Heading | Required? | Important CSV File Configuration Notes | ||||||||
Header Row | Yes. | The header row pertains to the Majors CSV file only. Required for the CSV file | Header Row | YES | IMPORTANT: The file header row containing the column headings is required for your .csv file to import successfully and for the values to be stored correctly in the admin system.
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Application | Yes | System-generated based on which CCCApply application you are exporting from in the Administrator. For the CCCApply Standard & Noncredit applications, export your majors file from the CCCApply application in the Administrator. For the CCCApply International application, export and import your majors CSV file from the International application in the Administrator. | application | YES |
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Major Code | Yes | Enter your unique college code for each major, up to 30 characters. DO NOT EDIT AN EXISTING MAJOR CODE A <major_code> can be archived (only) manually by clicking on the Archive icon on the Majors Summary table.
| code | YES |
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Major Description | Yes | Enter the name or description for a particular major in 100 characters or less. The major description is the name or title of the major which displays alphabetically to the end-user in the application.
| description | YES |
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Major Category | No | OPTIONAL field.
| category | NO |
If your college has opted to implement Major Categories, then…
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TOP Code | No |
| topCode | NO |
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Program Control Number | No | OPTIONAL field. If used, enter the CCCCO Program Control Number code for each major from the Chancellor’s office. | programControlNumber | NO |
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Award Type | Yes | REQUIRED if implementing the Ed Goal / Majors Filter for Associate Degrees. On the Add/Edit Major screen:
| awardType | YES* |
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Application Type | Yes |
| applicationType | YES |
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CIP Code | No | OPTIONAL field. If you choose to populate the CIP Code field, enter the Classification of Instructional Programs (CIP) code. | cipCode | NO |
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EduGoals | No | NOT APPLICABLE. Currently not used in the Ed Goal/Majors Filter.
| eduGoals | NO | Leave this column in place and LEAVE IT EMPTY. Do not enter ANY data or values in the EduGoals column. If any values accidentally get entered into the column, your students may not be able to select a Major in CCCApply.
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Major Start Date | Yes | Enter the date when this major will start being available for selection by an applicant in either the CCCApply or International application(s)’ Intended Major or Program of Study drop-down list. | start | YES |
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Major End Date | Yes* | Every major must either have an end date or the Major has no end date checkbox must be checked. Enter the date in which this major will no longer be available for selection by an applicant in either the CCCApply or International application(s)’ Intended Major or Program of Study drop-down list. For a major to appear in the application’s drop-down list, the current date must be between ‘major:date_start’ and ‘major: date_end’ (inclusive). If you do not want to end-date your major, you must select the Major has no end date check box. If user selects "Major has no end date" THEN the Major will ALWAYS display in the "Intended Major or Program of Study" menu in CCCApply | end | YES* |
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Major has no end date | No | Select this check box if the major will have no end date. When this check box is selected, the Major End Date field becomes hidden. | No | (If your major has no end date - leave the “end” column BLANK in the CSV file.) | |||||||||
Created Date | Yes |
| created | YES |
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REMINDER: The “EduGoal” column and the "Created" columns column (if applicable) are not currently used but MUST remain in your majors CSV file and should be BLANK to import properly. |
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The default sort order for all majors and programs of study that appear in the Intended Major or Program of Study dropdown is alphabetical order of by the Major Description field. Colleges can edit the Major Description of each major in the Majors module in the Administrator.
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What is the display sort order for Majors when…
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…In the Standard & Noncredit Application
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…In the International Application
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NO Major Categories OR Ed Goal/Majors Filter enabled
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CCCApply Administrator. Majors must be configured (individually or via Majors CSV file) for the CCCApply Standard and the CCCApply International applications, separately. Majors and programs must also be configured separately for the Noncredit application by using the Application Type <applicationType> setting in the CCCApply (Standard) Majors module.
What is the display sort order for Majors when… | …In the Standard & Noncredit Applications | …In the International Application |
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NO Major Category and NO Ed Goal/Majors filters are enabled… | The default sort order for all majors/programs is alphabetical by Major Description <description>, displayed in one big list in the application (Intended Major or Program of Study drop down). | The default sort order for all majors and programs of study is alphabetically by the Major Description field. |
WITH Major Categories implemented ONLY | If Major Categories are implemented: (Reminder: Major categories are not available in the Noncredit Application) then…
| Categories display alphabetically within the Category drop down menu which appears on the application above the Intended Major or Program of Study menu. Associated majors display alphabetically by major description for each category. |
WITH the Ed Goal/Majors Filterfilter enabled ONLY | If the Ed Goal/Majors filter is enabled and the student selects the Ed Education Goal option to “Obtain an associate degree and transfer to a 4-year institution” THEN:
| The Ed Goal/Majors Filter feature is not available in the International Application. |
WITH BOTH Major Categories implemented AND the Ed Goal/Majors Filterfilter enabled | If Major Categories are implemented and the Ed Goal/Majors filter is enabled and the student selects the Ed Goal option to “Obtain an associate degree and transfer to a 4-year institution”, THEN:
| The Ed Goal/Majors Filter feature is not available in the International Application. |
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IF the filter is enabled, AND IF the end-user selects the Education Goal option to “Obtain an Associate degree and transfer to a 4-year institution” option (only)
Then…
only the majors with any one of the following award type attributestypes: AA_Tdegree, ASAA_T, AAAS_degree, AS_degree* T - will display to the user (alphabetically by <major_description>listed in alphabetical order by the Major Description <description>)
And…
if Major Categories are implemented, only the categories that include at least one of the majors with one of the specified four award types* will display alphabetically by <major_category> will be included in the Major Category drop down and will be listed alphabetically by Major Category <category>
IF the feature is not enabled, then…
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On the Majors summary page, place a checkmark in the Enable Transfer Major filter toggle on the left side of the page.Sign out of the Administrator and then sign back in to ensure the checkmark persists and the filter is ONthe left side of the page.
To disable the filter, uncheck the Enable Transfer Major Filter checkbox. Sign out of the Administrator and then sign back in to ensure the filter is OFF.
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Important: It may be necessary to sign out of the Administrator and then sign back in after enabling the filter with the checkmark. |
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Note: Some colleges may notice a lag time between enabling/disabling the filter checkbox and having the change persist in the UI. |
Configuring Majors for the Ed Goal/Majors Filter
Navigate to your college’s instance of the Pilot CCCApply Administrator. Sign In and navigate to the Majors module summary page.
Click the Export Majors button to export (download) your current list of majors to a location of your choice. The file will export as a .csv file.
Open your exported Majors CSV file and edit your list following the specific guidelines presented in the Editing & Formatting the Majors CSV Filesection of this user guide, including, these notable mentions:
Ensure every major has a major description that is clear and appropriate when filtered (optional).
If the Major Category filter is implemented:
Ensure each major is associated with one or more categories (if applicable). Unassociated majors will appear in the “All Majors” category.
Ensure every Major has the appropriate award type value set.
Ensure all Associate Degree- and Associate Degree for Transfer- majors have the correct award type value assigned.
(Reminder: The Ed Goal/Majors Filter only displays the majors that have any one of the following award types * when the the filter is enabled: AA_Tdegree, ASAA_T, AAAS_degree, AS_degree*T)
Consider adding Program Control Numbers for each Major in the Majors CSV file.
Important: Ensure the <start> and <end> date columns are reformatted before importing your CSV file. Dates do not export in the correct format required by the import process.
Important: Ensure the header row in the CSV file is NOT CHANGED and all column headings are formatted correctly (lower case, camel case).
Save changes to your Majors CSV file.
Import your edited Majors CSV file by clicking the Import Majors button. If formatted properly, the system will return a Success message.
Enable the filter by placing a checkmark in the Enable Transfer Major Filter box on the Majors summary page (above the table on the left side).
Sign out of the CCCApply Administrator and the CCC Administrator systems to activate the filter and prepare to test.
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test
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Test the filter functionality.
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