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Welcome & Roll Call
Attendance
District | Member Name | | District | Member Name | |
Butte-Glenn CCD | Rachel Wood | | Los Angeles CCD | Olivia Alvarado | X |
Cerritos CCD | Norma Rodriguez | | Miracosta CCD | Jane Sparks | |
Chabot-Las Positas CCD | Dolly Balangitao | | Mt. San Jacinto CCD | Jackie Alvarado-Padilla | |
Contra Costa CCD | Gloria Zarabozo | X | Peralta CCD | Thomas Torres-Gil | X |
Contra Costa CCD | Susie Hansen | X | Santa Barbara CCD | Rosemary Santillan Carola Smith (sitting in) | X |
Contra Costa CCD | Diane Ahlborn | X | San Francisco CCD | Marylou Leyba | |
El Camino CCD | Lindsey Ludwig | X | San Mateo CCD | Diane Arguijo | |
Fullerton CCD | Pilar Ellis | X | San Mateo CCD | Henry Villareal | X |
Grossmont-Cuyamaca | Wayne Branker | | South Orange CCD | Christina Delgado | X |
Grossmont-Cuyamaca | Mika Miller | | South Orange CCD | Maria Lopez | |
Kern CCD | Michelle Pena | | West Hills CCD | Daniel Tamayo | |
CCC Technology Center | Patty Donohue | X | | | |
Met Quorum: 8 unique districts attended this meeting.
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Review Sub-Committee Objectives & Requirements
During the June 2015 meeting, the CCCApply Steering Advisory Committee approved a request to organize a special sub-committee of current Steering Advisory members and additional CCC administrators/staff with expertise in international student admissions, to review and pre-approve the remaining functional requirements and change requests. A group of experts dedicated to international admissions issues will greatly expedite the development and release of the application.
Objectives of the sub-committee:
- Guide the development of any remaining, high-priority, functional requirements to ensure the application is complete and accurate from a state/federal legal perspective;
- Manage the pre-approval process for new change requests for the international application. A committee of dedicated specialists will help expedite this process;
- Provide guidance in the development of the International Application Data Dictionary, including maintaining compliance with state and federal guidelines for the admissions of international students to the California Community Colleges.
Requirements:
Steering
Advisory has approved the creation of an IA sub-committee with the following conditions:
- A maximum of two (2) seats/members will be allowed from the same District;
- A minimum caucus of 7 District votes (one per District) is required for all approvals:
- A status report on International change requests and development will be presented at each Steering Advisory Committee meeting;
- The CCCApply Steering Committee reserves final approval on all downloadable data field/database changes or removals (or any change that may affect downloads or logic);
- CCCApply Steering Committee will have final approval on all technical changes or new features to IA 1.0;
- The sub-committee will meet in August 2015 to expedite the review and prioritization of the remaining, undeveloped requirements and change requests pending. To clarify, this does not guarantee that all pending change requests will be approved, nor that approved changes will be developed outside of the Annual update cycle for release in March 2016.
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Development Update & Road Map Review
- Development Update
- Accessibility Review Update
- Testing > Release to Pilot Site (October 20)
- Implementation Project
Road Map:
Key Dates:
Sep 4 - Sprint 85 begins; TPG Apply Accessibility Review
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Oct 8 - Apply Sprint Demo (TBD)
Oct 9 - Steering Advisory Sprint Preview (TBD)
Oct 16 - IA Data Dictionary released
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Mar 15 - 2016-2017 CCCApply Annual Update (Apply, BOG, IA)
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Road Map (Monthly)
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Development Sprint MapBreakdown of development work by sprint. Development of requirements are work is completed in three week "sprints". Pre-release development schedule: During the pre-release development process, all development will be reviewed internally. Post-release development schedule: At the end of each post-release development sprint, the work is will be reviewed and approved by stakeholders ( currently Steering Committee & sub-committee, eventually stakeholders will be all colleges using the International Application.) Roadmap Planner |
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Sprint 84- Finish Apply & Account Accessibility requirements;
- Start TPG accessibility review ASAP
Sprint 85- Begin testing Apply & Account Accessibility requirements
- Begin IA
- Best case scenario: Finish Apply & Account TPG accessibility Review; begin IA TPG review
Sprint 86- Testing Sprint
- Worst case: TPG IA accessibility Review
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High Priority Issues- SSN Re-design
- Approved by the CCCApply Steering Committee
- New conditional checkbox question and downloadable data field (ssn_exception) to identify if the student who selects "ssn_no" is an international student or not.
- If student selects "True - I am an international student and I do not have a Social Security Number or Taxpayer Identification Number." then the "SSN Encouragement" checkbox does not appear to students.
- Currently at top of the back-log for development.
- Dependent on TPG accessibility review completion
- Dependent on bugs completion
- Hover Help Issues - Onscreen Text / Label Revisions
- A consequence of the State 508 auditor's initial review was learning that Hover Help is not accessible. All English hover help is being removed from the standard/domestic application, and will be removed from the International app.
- Spanish hover help will not be developed for the international application
- Opportunity to revise onscreen labels, question/prompt text, and additional display text.
- Phone Number Formats
- Gender & Race/Ethnicity Requirements
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- Visa
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Supplemental Questions, Rules & FlagsWork-around Solution to Undeveloped Requirements - Call for sub-group to work on supplemental questions
- Call for sub-group to work on Rules examples
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Action Item: Need Revision Review CONFIDENTIAL (CCCApply Advisory Committee ONLY) View file |
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name | International Application Specifications.v1.22.doc |
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This document is In-Progress. This is not the final document; however, see the Change Log to see all changes made since the April 2015 International Application demo. |
Schedule Next Meeting - October 2, 11:00 AM- Application Review
- Change Requests Pending:
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Action Items: - Set up access to the application for steering Advisory members
- Set up user accounts for each on Pilot
- Ensure there are a few test Terms and Majors open for test applications
- Send Olivia (everyone) the data fields and instructions on starting their data field mapping to SIS project.
- Set up demo for those steering Advisory members who haven't used the Administrator before - set up English Proficiency
- Write up all development changes made since the April 2015 International Demo
- Write up all pending change requests for prioritization
- Write up general requirements for review (phone number formats, etc.)
- Share a copy of the International App Data Dictionary to SteeringAdvisory.
- NEW change request - Remove the Race/Ethnicity questions from the IA application. Gloria said she would take the lead and find out who mandates this field for International population. Take back to Steering Advisory committee for approval.
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