| Note |
|---|
This approved feature enhancement was renamed to more accurately reflect the functionality: "Ability for colleges to filter the display of their Majors list in the CCCApply Standard & International applications by education goal." Filtering Majors by education goal, and/or the new Major Category field, are optional features currently being implemented into the new CCC Administrator for CCCApply. |
| Request No. | 2014-4001 |
|---|---|
| Date of Request | 5.04.16 |
| Requester | CACCRAO Memo & Session |
| Application(s) | Standard Application |
| Section / Page | Education Goal / Majors |
| Steering Approval | Approved - MARCH 2017New CCC Administrator - May 2018 |
| Steering Hearing Date | 10.15.15 |
| Proposed Change to Download File | No |
| Proposed Change to Residency Logic | No |
| Table of Contents |
|---|
Problem / Issue
For the past several years, the CCCApply Steering Committee has explored ideas around aligning the Majors list in CCCApply to the Education Goals. Ideas have ranged from importing the Chancellor's Office curriculum inventory list (approved programs of study) to manually aligning the education goals to each major in the Administrator.
The implementation of this request has been controversial. Not all colleges want the CCCCO POS list imported to the Majors table.
Proposed Solution
A Steering sub-committee was formed to review this issue and determined that the implementation of alignment between education goals and majors must be optional. Not all colleges want the CCCCO POS list imported to the Majors table. Therefore, the proposed solution is to develop the ability for colleges to align each major to one or more Education Goals <edu_goals> through added functionality in the Administrator. The application UI (user interface) changes would include swapping the position of the Majors drop down menu and the Education Goal menu on the Enrollment page. This would require the student to choose their Ed Goal first, then choose a Major. The back-end changes would include adding the functionality for the college to manually associate each major to one or more education goal, which would display as a branching of majors based on the ed goal chosen.
Example:
Student chooses Term.
Student chooses Education Goal.
Student chooses Major, which displays based on the education goal selected. A a Major that has been aligned to that Education Goal by the college in the Administrator.
NOTE: A major can be aligned to more than one multiple education goal. Depending on the goal selected, that major would appear in the drop down menu.goals. Branching logic will display only the majors that align to each Education Goal.
User Stories
User Story #1 - Student
As a student applying to a specific California Community College, I want to see the majors (or programs of study, certificates) that align to my particular education goal.
As a student applying to a specific California Community College, I only want to see the majors or programs that are offered at that college.
As a student applying to a specific California Commiunity College, I want the education goal I choose to display only the majors or programs that are offered by that college.This Story requires work from the Apply team and the CCC Administrator 2.0 team. See CTRLCENTER-176 - CLONE - 2014-01: Ed Goal Alignment to Majors, Courses, Programs of Study OPEN
Requirements are in-progress as of 4/18/16
User Story #2 - Admissions Staff
As a College Admissions or Research staff, I want to be able to align each major offered at our college to the specific education goal it is associated with.
As a college transfer counselor, I want to ensure that students are presented with the majors, programs, and certificates that are available if they intend to transfer to a 4 year college or university.
Requirements Summary
| # | Description | Notes |
|---|---|---|
| 1 | UI Changes: Switch the layout positions of the |
| Majors drop-down menu (data field) and the Education Goal drop-down menu (data field) on the Enrollment page of the standard application (International application to be determined) |
| allowing the student |
| to select their Education Goal first, then their Major. |
| 2 |
| Administrator Changes: Develop the ability for college staff to manually align/associate each individual Major to one or more |
| Education Goals. |
Alignment of individual Majors to the Education Goals will be |
| configured on the "Add |
| /Edit Major" screen. Colleges will also have the ability to batch import the |
| Ed Goal-aligned Majors in the Majors tab.. |
| 3 | Report Center Changes: Colleges can |
| run report to view to alignment of ed goals to major in the Report Center. | ||
NOTE: This Story requires work from the Apply team and the CCC Administrator 2.0 team and the Apply development team. See
| Jira Legacy | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|
Change Request Specifications
Apply Team UI Changes
- Change the layout on the Enrollment page so that the position of the Education Goal question (drop down menu) appears second, below the Term menu, and before the Major menu.
- No change to the download file, or download client.
- This is a layout change only.
- Other database changes may be required but undetermined at this time.
Administrator Team Change
- Add each of the 13 education goals as individual checkboxes in the Add Majors, Edit Majors, and View Majors screens in the Administrator 2.0.
- Ensure each major can be aligned to up to 7 different education goals.
- Ensure the alignment to 7 education goals can be added to the Major batch import file (csv or Excel files).
Supporting Documentation
SB 1456 - Seymour-Campbell Student Success Act of 2012
TITLE : An act to amend Sections 76300, 78210, 78211, 78211.5,
78212, 78213, 78214, 78215, 78216, and 78218 of, and to
repeal Section 78212.5 of, the Education Code, relating
to community colleges.
See documentation attached.
| View file | ||||
|---|---|---|---|---|
|
Background: Approved CCCApply Steering Change Request
This change request/project is approved by the CCCApply Steering committee. A sub-committee is defining the functional requirements for this project, which has morphed a few times from its original objective to the current draft requirements, as the user stories outline above.
Approximately 10-12 Steering members are meeting to further define the spec for look & feel, and the technical specs for the CCCCO data file. This is a Major development project that has been escalated to High Priority (but more work is pending). Colleges want to improve the Enrollment page of standard app and (TBD) International application.
Requirements (In-Progress)
1. Switch the order in which the Education Goal field question and Major field question display on the Enrollment page of the standard and international applications, in this order: 1) Term first, 2) Ed Goal second, the 3) Major list (Text to be changed to Course/Program of Study). The final question/field on the International Application will continue to display "Intended 4 Year Major."
2. Depending upon the Ed Goal selected by the student, Courses/Programs would branch depending on the approved programs/courses per the CCCCO approved courses/programs.
3. Colleges would have the option to import the CCCCO Approved Courses data or not.
4. File would be refreshed on a regular basis (TBD).
5. Colleges would be able to customize or modify the data file to add other programs.
4.16.13: Steering committee reviewed this topic at length. Sonia X from the CCCCO came in and did a presentation on the SSTF and reasons behind the case for adding career Goals to the CCCApply application. This change will remain pending until further notice.
12.17.12: Draft Change Specification - presented to the Steering Committee, April 2013 meeting.
12.11.12: Put together a spec that includes O'Net data allowing students to either choose a career cluster or specific career. And indicate their affinity towards that area.
Possibly a two-tier investigative question
12.07.12: Suggest we use the federal O*Net data. Have an option for "Unknown at this time" If they do select a Career Goal, ask them to rate how strongly they feel about it.
NOTE: the information below was moved from OA- ticket for historical purposes. I will ensure this isn't duplicate information and remove if it is.
Requirements are in-progress as of 4/18/16
*User Story #2 - Admissions Staff*_As a College Admissions Officer, I need to align/correlate each Major* offered at our college to it's corresponding Ed Goal(s) in the Administrator Tool, so that when a student selects an Ed Goal on the standard or International application, the Majors that will display in the Majors drop down menu align to the selected Ed Goal. The new setting in the Administrator Tool should allow individual Majors to be aligned to more than one Ed Goal, as required._*Background: Approved CCCApply Steering Change Request*
This change request/project is approved by the CCCApply Steering committee. A sub-committee is defining the functional requirements for this project, which has morphed a few times from its original objective to the current draft requirements, as the user stories outline above. (Originally, Steering wanted to integrate the CCCCO's list of Approved Programs of Study (POS) into the Majors field, requiring colleges to use that POS list as the primary Majors* listing. Recently, the majority of Steering members have declined this change and instead voted to expand the functionality available in the Administrator so that colleges can custom as needed.)
Approximately 10-12 Steering members are meeting to further define the spec for look & feel, and the technical specs for the CCCCO data file. This is a Major development project that has been escalated to High Priority (but more work is pending). Colleges want to improve the Enrollment page of standard app and (TBD) International application.
Supporting Documentation
SB 1456 - Seymour-Campbell Student Success Act of 2012
TITLE : An act to amend Sections 76300, 78210, 78211, 78211.5,
78212, 78213, 78214, 78215, 78216, and 78218 of, and to
repeal Section 78212.5 of, the Education Code, relating
to community colleges.
See documentation attached.
View file