Retired 8/8/23. Please use: https://ccctechcenter.org/services/operations/travel-reimbursement
The forms below are used for all Advisory Team members Committee members and other authorized travelers who are not employees of Butte-Glenn Community College District to request reimbursement for travel expenses.
Travel Reimbursement Procedure
For Committee Members Members and other authorized travelers who are NOT employees of Butte-Glenn Community College District, use this procedure to obtain reimbursmentreimbursement
for allowable travel expenses related to a CCCTC advisory committee meeting. CCC project travel, including committee or other project related meetings, trainings, or workshops.
See Travel Reimbursement guide, hints, and tips, below for details on allowable expenses.
- Download the TRAVEL FORM NON EMPLOYEES (below) to your desktop
- Complete the travel form with your expenses
- Scan your receipts into PDF format
- Upload your completed worksheet in EXCEL FORMAT with your PDF-scanned receipts to CCC Technology Center
Full
Alternate link to our workflow tool here: https://app.smartsheet.com/b/form/39fd116faf7840d4908a579af14b7112 - Monitor your email for a request to review and electronically sign your submission
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See below for forms and frequently asked questions. If you have additional questions please contact your CCCTC Project Manager.
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Hints and Tips:
- Airfare:
- Prior to your trip, include Full Flight Itinerary with Dates, Times and Departure/Return Airports
- On return submit your itemized receipt showing final payment
- Drive vs. Fly? Can I be paid mileage instead of airfare if driving is more convenient for me?
- YES, you can be paid for mileage if it is less than the combination of flying+driving+parking
- When calculating the cost of your flight, obtain a screen-capture or printed itinerary for a comparative 2-week advance purchase fare
- When calculating your mileage, obtain a screen-capture of a GoogleMaps, MapQuest, or similar application to show your mileage if you drive vs. fly
- When calculating parking, obtain a screen-capture of the parking rate from your local airport's parking lot
- Mileage Documentation:
- Provide MapQuest/Google Map showing total mileage Requested
- District Reimbursement Rate @ $0.58575/Mile
- If mixed modes of transportation, please provide breakdown and beautiful notes to ensure prompt and accurate processing