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User Groups / Advisory Committees
Sub-committees of the CCCApply User Group may be formed at the discretion of the CCCApply Steering Committee and must adhere to the constitution of CCCApply and its bylaws. Sub-committees support the product manager and development team by:User Group and the CCC Chancellor's Office as needed.
CCCApply User Group members are requested to volunteer to serve on one or more committees in areas that best suit his/her experience or subject matter expertise (SME).
CCCApply User Group sub-committees shall assist in the research, design, development, and maintenance of the CCCApply suite of applications and admin systems by providing support and guidance in areas of special focus and general business requirements.
Sub-committees will provide focused support and guidance in the following ways:
Support the CCCApply product manager and development team with gathering requirements, providing user feedback, and testing support
Conduct research and interpret state and federal guidelines and legislation
;Ensure residency algorithm in CCCApply is compliant to state residency rules and regulations
;Provide support as subject matter experts on issues such as military, homeless youth, foster youth, U.S. citizenship, California residency, etc.
Support the product manager in gathering functional requirements for change requests and new featuresGather requirements for new features and new versions of CCCApply applications.
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Guidelines
Themes for the sub-committees are being formed to focus on hot topics for 2016-2017:
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Each sub-committee should consist of:
Volunteers from the CCCApply User Group
A committee leader (or pair that alternate), responsible for scheduling & running meetings, compiling agendas, tracking progress, and running (Chair, Team Captain, etc.),
A meeting schedule (recurring, dates, or as-needed),
A set of objective(s) that align to the business requirements in the CCCTC Grant Work plan for 2017-2019.
A designated wiki page for meeting notes should be identified and published in public documentation space.
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Action items for January 2018 Meeting
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Stay Informed! Sub-committee progress updates will be posted regularly on CCCTechnology.info - the new 24/7 online, on-demand, communication and support site for CCCApply colleges users. To get auto-notifications by email, be sure to "Follow" the "CCCApply" and "CCCApply System Alerts" category pages. |
Residency Review Sub-Committee
The purpose of this sub-committee is to review the current CCCApply residency algorithm, and corresponding documentation, for clarity and accuracy and to ensure compliance with local, state and federal residency rules and regulations.
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- Convene a meeting before July 31, 2016 to review the residency logic as currently documented in Appendix A of the CCCApply Standard Application Data Dictionary (V.2016.1) for clarity and accuracy.
- Review specific residency-related issues reported by colleges to determine if we have bugs in the calculation service, or if the logic (or documentation) needs to be updated.
- Determine if any portion of the algorithm is out of compliance with the rules and regulations of the State of California Education Code, the CCCCO MIS reporting requirements, and mandated residency regulations.
- Document required changes for Steering Committee approval.
Administrator 2.0 Requirements
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- Convene a meeting before July 31, 2016 to review the overall vision and basic framework for a new cross-functional CCC Administrator Tool. More information on the overlapping needs and functionality shared by all projects will be distributed prior to the first meeting.
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Alignment of Terms, Majors, and Education Goals in CCCApply
Background History
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- Convene a meeting before July 31, 2016 to review the history of the past sub-committee's goals and objectives and discuss outline for alignment requirements.
CCCApply 3.0 - Requirements
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- Convene a meeting before July 31, 2016 to review the overall vision and functional requirements and roadmap.
CCCApply International Application Advisory Committee
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- Convene a meeting between June 1 - July 31, 2016 to review the application and ensure that all technical and functional bugs are identified and documented.
Support for Non-Credit Programs
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- Convene a meeting (TBD) to discuss the issues and concerns raised across multiple CCC colleges and organizations (CACCRAO) regarding the need for a user-friendly admission process for non-credit students and programs.
- Document required changes for Steering Committee approval.
OpenCCCApply CACCRAO Memo Concerns
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- Add agenda item to the June 2016 Steering meeting to review suggestions from CCCCO.
- Document required changes for Steering Committee approval.
BOG Fee Waiver Application - 2017 Requirements
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- Add agenda item to the June 2016 Steering meeting to review suggestions from CCCCO.
- Invite Tim Bonnel and Rhonda Mohr to participate in committee.
- Document required changes for Steering Committee approval.
SB850 Baccalaureate Degrees in CCCApply
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- Convene a meeting (TBD) to discuss the issues and concerns raised across multiple CCC colleges and organizations regarding the need to incorporate BA degrees into CCCApply. Should this be determined in the Administrator 2.0 committee?
Document required changes for Steering Committee approval.
2017 CCCApply Annual Workshop Committee
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- Convene first meeting by August 30, 2016 to delegate tasks and outline communication calendar;
- Meet one more time before October 2016, then as frequently as needed, determined by the committee
Gender & AB620 in CCCApply
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CCCApply User Group Goals2018-2019 Goals and TimelineThe CCCApply User Group provides guidance and support to the CCCApply product development team, in partnership with the CCC Chancellor's Office and college users. to develop and maintain a quality admissions application for the CCC systemwide audience. 4.01.19 NOTE: The following goals are currently under review by the CCCCO and the CCC Technology Center.
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