Update: 10/2/15 meeting was cancelled due to technical difficulties. Update narratives have been added to each sub-heading below for review by IA Steering Advisory Committee.
Next meeting: TBD - Doodle Poll sent 10/2/15.
Welcome & Roll Call
District | Member Name | | District | Member Name | |
Butte-Glenn CCD | Rachel Wood | | Los Angeles CCD | Olivia Alvarado | |
Cerritos CCD | Norma Rodriguez | | Miracosta CCD | Jane Sparks | |
Chabot-Las Positas CCD | Dolly Balangitao | | Mt. San Jacinto CCD | Jackie Alvarado-Padilla | |
Contra Costa CCD | Gloria Zarabozo | | Peralta CCD | Thomas Torres-Gil | |
Contra Costa CCD | Susie Hansen | | Santa Barbara CCD | Rosemary Santillan Carola Smith (sitting in) | |
Contra Costa CCD | Diane Ahlborn | | San Francisco CCD | Marylou Leyba | |
El Camino CCD | Lindsey Ludwig | | San Mateo CCD | Diane Arguijo | |
Fullerton CCD | Pilar Ellis | | San Mateo CCD | Henry Villareal | |
Grossmont-Cuyamaca | Wayne Branker | | South Orange CCD | Christina Delgado | |
Grossmont-Cuyamaca | Mika Miller | | South Orange CCD | Maria Lopez | |
Kern CCD | Michelle Pena | | West Hills CCD | Daniel Tamayo | |
CCC Technology Center | Patty Donohue | | | | |
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Review August
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Advisory Meeting Minutes
In August, the IA Steering Advisory members met for an introduction to the International Application development and release plan timeline. Committee general guidelines and objectives were reviewed, including the requirements set by the CCCApply Steering Committee - asking for final say on all specified development requirements (technical and functional) that require development funds to be allocated.
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Road Map Review
Road Map Update
10/2: Changes to the road map are highlighted in blue below.
Mandatory Accessibility Review Update
10/2: In June 2015, OpenCCC (student account system) and the CCCApply standard application were audited by the State of California 508 Accessibility Commission. The requirement was to address all issues identified within the audit and undergo an outside accessibility review by December. Addressing the issues in the audit, as well as ensuring that the BOG and International Applications also meet or exceed accessibility compliance, has been the primary focus of the CCC Technology Center since notified about the audit earlier this year. Developing an accessible application for students with disabilities has been our highest priority and we know that the payoff will be worth the delays. Unfortunately the accessibility review has been delayed - awaiting the contracts to be approved by the CCCCO.
Due to the delay of the contract, the vendor has had to push us back on their schedule. Assuming we get the contracts executed within the next few weeks, the earliest the vendor can begin the review is November 4 - starting with OpenCCC and CCCApply Standard application. The International application will be reviewed after Apply - which means our planned release in mid-October to colleges will be delayed until the International review is completed and we PASS.
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Release Update: Full Regression Testing > Release to Pilot Site - October 16
10/2: When we found out about the delay of the accessibility review, we added another sprint to our development cycle. Sprint 86 (September 24 - October 13) will serve as a full regression test to ensure that all the accessibility development we've done, and all new International development work completed, is fully tested before release.
Though we will not be able to release the International application to students until the accessibility review is completed, and we PASS across the board, we will still release the application to the Pilot environment (test site) on October 16. This will happen even if by some miracle we are able to get reviewed sooner, and even if we DON'T PASS. We will stick to our Plan B - release to Pilot for colleges to test and begin setting up their downloads/imports in preparation for eventual release to students.
Release to students is still dependent on PASS of accessibility review.
IA
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Advisory Colleges may begin testing application in Pilot site - October 19
The International Application will be released to the Pilot site on Friday, October 16 starting at 5:00PM (it will take a few hours).
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Advisory will receive a follow-up announcement containing the access information and Administrator user accounts will be set up for
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Advisory members. However, placeholder terms, majors and English proficiency tests will be included so that the application can be tested immediately.
All College announcement - Release Update
10/2: A release update will be placed on the CCCTechnology.info support site on Monday, October 5. The high-level announcement will updt
Implementation Project Begins
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- November
Road Map - Key DatesOct 9 - Steering Advisory Sprint Preview (TBD) Cancelled due to conflict on Accessibility review date
Oct 16 - IA Data Dictionary and Implementation Documentation (IT Project docs) released to IA Steering Advisory colleges
Oct 16 - Plan A) Release to Pilot & Production; Plan B) Release to PILOT Update: Cannot release the International Application to students until the Accessibility Review is complete and it has PASSED.
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Mar 15 TBD - 2016-2017 CCCApply Annual Update (Apply, BOG, IA)
Road Map (Monthly)
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Development Sprint MapBreakdown of development work by sprint. Development work is completed in three week "sprints". Pre-release development schedule: During the pre-release development process, all development will be reviewed internally. Post-release development schedule: At the end of each post-release development sprint, the work will be reviewed and approved by stakeholders ( Steering Committee & sub-committee, eventually stakeholders will be all colleges using the International Application.) Updated 10/2/15 Roadmap Planner |
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Sprint 85- Begin testing Apply & Account Accessibility requirements
- Begin IA
Best case scenario: Finish Apply & Account TPG accessibility Review; begin IA TPG review
Sprint 86- 9/24 - 10/13: Full Regression Test Sprint
Sprint 87- 10/14 - 11/3: Accessibility Review (TBD)
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| High Priority Issues- Gender Field & AB620
- English Proficiency Test Requirements
- Certificates in Degree Types
- SSN Re-design
- Approved by the CCCApply Steering Committee
- New conditional checkbox question and downloadable data field (ssn_exception) to identify if the student who selects "ssn_no" is an international student or not.
- If student selects "True - I am an international student and I do not have a Social Security Number or Taxpayer Identification Number." then the "SSN Encouragement" checkbox does not appear to students.
- Currently at top of the back-log for development.
- Dependent on TPG accessibility review completion
- Dependent on bugs completion
- Phone Number Formats
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Supplemental Questions, Rules & FlagsWork-around Solution to Undeveloped Requirements - Call for sub-group to work on supplemental questions
- Call for sub-group to work on Rules examples
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| Action Item: Need Revision Review CONFIDENTIAL (CCCApply & IA Steering Advisory Committees ONLY) View file |
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This document is an In-Progress Draft. This is not the final document; however, see the Change Log to see all changes made since the April 2015 International Application demo. |
| Schedule Next Meeting- Application Review
- Change Requests Pending:
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| Action Items: - Set up access to the application for steering Advisory members
- Set up user accounts for each on Pilot
- Ensure there are a few test Terms and Majors open for test applications
- Send Olivia (everyone) the data fields and instructions on starting their data field mapping to SIS project.
- Set up demo for those steering Advisory members who haven't used the Administrator before - set up English Proficiency
- Write up all development changes made since the April 2015 International Demo
- Write up all pending change requests for prioritization
- Write up general requirements for review (phone number formats, etc.)
- Share a copy of the International App Data Dictionary to SteeringAdvisory.
- NEW change request - Remove the Race/Ethnicity questions from the IA application. Gloria said she would take the lead and find out who mandates this field for International population. Take back to Steering committee for approval.
ReviewAdditional Requirements - Evaluate accuracy of labels for labels like African-American or Mexican-American. Issues of race ethnicity, Nationality, etc. Probably a steering body issue. Also controlled by IPEDS standards.
- Do we need the AB 620 questions on the personal info page?
- Ask first generation questions. What are these?
- Ask for the student’s primary language. completed
- For transfer students allow input of the major. completed
Additional Requirements - Are there other English proficiency tests we want to include such as IELTS? What are they?
- May need to edit/reduce the dropdown list for secondary/high school list options. If just F1, may not need all of the options. (Complete).
Additional Requirements - There was a request is to have an agents dropdown list. This would be difficult if not impossible to administer since it would vary from college to college. Decided to use just input fields.
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