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2017 Workshop Series
Wednesday, April 12, 2017 | Sacramento City College
DAY 1: CCCApply - Focused on Success: Mapping the Road Ahead
Featuring a range of topics and speakers covering the year in review and the roadmap ahead. Break-out sessions are offered in three tracks including topics for new and experienced Admissions & Records staff; IT Best Practices & Report Center Training; and a track dedicated to looking at the roadmap for 2017-2019 (and beyond, in some sessions) where we can explore new projects and statewide initiatives, including MyPath, the Student Services Portal, and Project Glue. Geared towards California Community Colleges.
Time & Location | General Sessions | |||||||
8:00 AM - 9:00 AM | Registration & Breakfast: Please come early to the City Cafe (8:00am to 9:00am) and enjoy a continental breakfast. | |||||||
9:00 AM - 9:15 AM | Introductions: Michelle Pena, CCCApply Vice Chair, Bakersfield College. CCCApply Steering Committee Vice Chair, Michelle Pena, acknowledgment of thanks to our sponsors. *Please join us in thanking our sponsors for their support by Welcome: Michael Poindexter, Vice President of Student Services, Sacramento City College | |||||||
9:15 AM - 9:35 AM PAC Auditorium | CCCApply: Year in Review & Roadmap Ahead: Tim Calhoon, Executive Director, CCC Technology Center | |||||||
9:35 AM - 10:00 AM PAC Auditorium | Keynote Address: Pamela D. Walker, Ed.D., Vice Chancellor of Educational Services, CCC Chancellor’s Office | |||||||
Concurrent Sessions | Admissions & Records Track | IT & Report Center Track | On The Roadmap Track | |||||
10:00 AM - 11:00 AM | BOG Fee Waiver Application: Implementation & QASessionExplore the online BOG Fee Waiver application and get an overview of the changes being implemented in the 2017-2018 what it takes to implement the application at your college. This session is specifically geared towards setting up the automated download file and using email rules to notify students of their preliminary eligibility status. We’ll review the 2016-2017 approved changes (CCCCO) released in January, and how to read and understand the CCCApply BOG Data Dictionary. Explore the BOG Fee Waiver application IT project and learn from early adopters Los Rios CCD on their experience standing up the new application. We'll review the new 2015-2016 requirements and how to read and understand the BOG data dictionary and form specifications. Explore the new BOG Fee Waiver application (available now to colleges who have implemented the standard application) and see how the BOGFW standard report provides quick and easy analysis of fee waiver eligibility and dependency status. CCCApply Steering members will be on hand to discuss any issues or questions related to financial aid and the new application. Audience: This session is primarily geared towards Financial Aid and IT staff, but appropriate for anyone interested in the online BOG Fee Waiver application. Presenters: Rhonda Mohr, CCCCO Basic Report Center TrainingExplore the CCC Report Center with experienced users ready to share best practices for analyzing data quickly in a user-friendly web-based environment. Learn to use the Application Look-Up reports to easily search and retrieve submitted applications by last name, social security number (last 4 digits), or submission date. We will also discus
Merrie Wales, Support Engineer, CCCTC | Presenters: Bryan Dickson, FA Specialist, CCCCO Room: PAC 201 | Basic Report Center TrainingPresenter: Merrie Wales, College Support Engineer, CCCTC Room: PAC 202 | PREVIEW: New CCC Administrator 2.0Presenters: Wes Owen, Senior Developer, CCCTC Room: PAC 105 | ||||
Computer Lab Hours: 11:00AM - 2:00PM - PAC 102 | ||||||||
11:00 10 AM - 12:00 10 PM Introduction to the International Application: Implementation & QA | Join us for an overview Designing the Next Version of theInternational Application implementation review, including an overview of the process, time, and resources required to migrate from your existing application - online or paper - to the new International admissions form. Walk away with the information needed to get you up and running LIVE in a matter of a few weeks (depending on your timeline objective).We will discuss: How to setup and schedule Downloads that match your current format and import processes. Creating rules, emails, and supplemental questions. Using the ready-made International reports. CCCApply International Application: Round-Table Discussion & Interactive Workshop SessionPresenter: Patty Donohue, CCCApply Product Manager, CCCTC Room: PAC 201 | Best Practices: Creating Accessible Documents & Web PagesWeb page and document accessibility is a central aspect to ensuring students with disabilities have access to institutional materials and academic content. Authoring and development techniques that include accessibility best practices for websites and documents reduce the need for remediation and provide students with greater access to institutional information. The CCC Accessibility Center offers a variety of tools and resources to support community colleges in evaluating websites and fixing PDF documents.Presenter: Sean Keegan, Chief Accessibility OfficerCAO, CCCTC Room: PAC 202 | UPDATE: Statewide Technology Initiatives PortfolioJoin Tim Calhoon, Executive Director of the CCC Technology Center, for an update on the progress of the Education Planning Initiative (EPI), the Common Assessment Initiative (CAI), and the Online Education Initiative (OEI) and how OpenCCC, SSO, and CCCApply play a critical role in their evolution.and How CCCApply, OpenCCC and SSO Play a Critical Role in Their EvolutionPresenter: Tim Calhoon, Executive Exec. Director, CCCTC Room: PAC 105 | |||||
Please visit our sponsors in the City Cafe | ||||||||
12:15 PM - 1:15 PM | LUNCH BREAK -SPONSORS PREVIEWCity Cafe | |||||||
The CCCApply Computer Lab is open during lunch. Come on by Room PAC 102! | ||||||||
Concurrent Sessions | Admissions & Records Track | IT & Report Center Track | On The Roadmap Track | |||||
1:15 PM - 2:15 PM | CCCApply Residency Algorithm 101: | Advanced Report Center Training: Ad Hoc Views | PREVIEW: MyPath:Student Services Portal Demodemonstration of the free tools available to colleges, including the mobile-friendly Student Services Portal (SSP), Careers Exploration, and new Student Orientation tools, as well as a progress report of the 13 colleges currently piloting the Starfish Student Success Solution for education planning, degree audit, and early alert services. Audience: This presentation is geared towards Admissions & Records, IT, and Student Services directors and other stakeholders interested in the progress and/or adoption of the statewide Education Planning Initiative (EPI). Audience: This presentation is geared towards A&R, IT and Student Services directors and other stakeholders interested in the progress and/or adoption of the statewide Education Planning Initiative. Presenter: Bryan Miller, Vice President Room: PAC 201 | |||||
2:15 25 PM - 3:15 25 PM | CCCApply 2017 Annual Update: Presentation / Q&A PanelJoin Patty Donohue, Product Manager, and members of the CCCApply Steering Committee, for a high-level review of the approved change requests, new enhancements, and key MIS reporting changes that will be released in the upcoming annual update on March 31st. Attendees will walk away with information and answers to questions such as, “How will these changes affect my job in Admissions? Do I have to update any of our admissions forms or current processes due to these changes? What new data fields are being added to the application and what does our IT staff need to do to update our student information system?” This session is always popular with staff who rely on the CCCApply application data for residency, financial aid, research, MIS reporting and other student support needs. Discuss recent and upcoming changes to the OpenCCCApply applications, from bug fixes, to residency algorithm updates, and new features. This is your chance to understand the changes made during the March 27 Update and see what's in hopper for the next release. This session is also an opportunity to provide feedback and submit ideas for changes as we move into the next fiscal year. Ideal for Admissions staff with residency experience, this session explores the residency algorithm built in to CCCApply and how the preliminary residency status is calculated. Hear from experts about how the algorithm was developed and how it has been adapted over the years to meet changing rules, Ed Code, and other legislation. We'll also explore the OpenCCCApply Data Dictionary(s) and how to read the data elements, form specifications, and the residency logic. Join our past and present CCCApply Steering Committee Chairs for a review of upcoming changes and enhancements that will affect the OpenCCCApply applications, including recent legislation, state-wide initiatives, and changes to our existing algorithms, downloads and flags. We will also address:
Audience: All CCCApply users, especially A&R, IT, and Research staff who rely on OpenCCCApply submitted application data for admissions, financial aid, MIS reporting and other business operations that rely on the data download file from incoming students. and Roadmap ReviewPresenters: Patty Donohue, CCC Technology Tech Center; Room: PAC 201 | Best Practices: Security is Everyone's ResponsibilityMore and more criminal hackers have found the easiest way to compromise an organization is through the end users. This presentation will explore some of the ways criminals attempt to trick employees at colleges and what you can do, to not become a victim. Presenter: Room: PAC 105 | PREVIEW: What is Project Glue &MDM:Master Data Management?What do Canvas, the Course Exchange, CCC MyPath portal and CCCApply have in common? Aside from being elements of student success programs in the California Community Colleges (CCC), they all involve massive amounts of data. Data which, if synchronized between these and other applications among 113 colleges systemwide, would create a seamless continuum of technology offerings designed to help the CCC increase student completion rates and reduce the overall cost of educating more than 2 million students each year.Presenter: | Open 10Room: PAC 202 | ||||
Hours: 11:00AM - 3:00PM2:00PM | CCCApply Computer LabDrop by the support clinic "CCCApply Computer Lab" - Room PAC 102 - between 11:00AM - 2:00PM for personalized, hands-on help and individual training related to anything specific to the OpenCCCApply applications, the staff tools (Administrator & Report Center), and or the support services in place for students and staff. A staff member from the CCC Technology Center will be on hand between 11:00am – 2:00pm to assist you. CCC Report Center. Support engineers can assist you with questions about looking up Applications, running reports, or creating your own custom Ad Hoc report. Why not stop by and see us? You’ll walk away with a better understanding of:
| 3:15 PM - 4:00 PMintroduce yourself? Chances are we've talked on the phone or through the support site already. Room: PAC 102 | ||||||
3:25PM - 3:45PM City Cafe | CLOSING SESSION & RAFFLE PRIZES Room: City Cafe |
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