Request # 2020-03Date of RequestFeb 10, 2020 RequesterCCCCO Application(s)Standard Application Section/PageEducation Approval StatusPending Changes to Download TBDChanges to LogicTBD

Table of Contents

maxLevel	2

What is the issue or problem?

SB 554, Roth. Public schools: adult

Warning
Note: Some of the original language / text changes implemented in OPENAPPLY-8089 were updated later in subsequent tickets.

Request #	2020-03
Date of Request	Feb 10, 2020
Requester	CCCCO
Application(s)	Standard Application
Section/Page	Education
Approval Status	Pending
Changes to Download	TBD
Changes to Residency Logic	No

Table of Contents

maxLevel	2

What is the issue or problem?

SB 554, Roth. Public schools: adult school students: Advanced Scholastic and Vocational Training Program.

Existing law authorizes the governing board of a school district to allow pupils whom the district has determined would benefit from advanced scholastic or vocational work to attend community college as special part-time or full-time students, subject to parental permission.

(SB554) authorizes the governing board of a school district overseeing an adult education program or the governing board of a community college district overseeing a noncredit program to authorize a student pursuing a high school diploma or a high school equivalency certificate to enroll as a special part-time student at a community college, as provided.

This bill will allow students enrolled in adult education or a noncredit program pursuing a high school diploma or equivalent (certificate) to attend college at the same time.

CCCApply needs to be updated to identify these students and capture their enrollment status (SB15) and their education level (SB11). Image Removed

Image Added

Pending Questions for Requirements Decisions

Legal Analysis

Overall, what is the purpose of this law?
1. What legal doc will this appear in? Ed Code? Title V? SAAM?
How does this law affect residency for tuition purposes , if at all?
1. Does this law affect the residency algorithm/logic?
2. Does this law affect eligibility for admission?
3. Are any additional flags needed (integrity flags)?
What are the characteristics of this special population?
1. Minors?

Who are Adult school

What are the changes that need to be implemented in CCCApply?

To comply with the new bill, the CCCApply Standard and Noncredit applications will need to be updated to identify these students* and capture their enrollment status (SB15) and their education level (SB11), as well as several other question changes and validity checks. All changes would will be made to the Education page.

User Interface changes:

College Enrollment Status
- Add a new response option to the Enrollment Status
  question, "Enrolling in adult school and authorized to enroll in college at the same time"
- Add a corresponding value to the <enroll_status> data field for the new response option
High School Education Level
- Add a new response option to the High School Education Level question, "Will be enrolled Enrolling in adult school and authorized to enroll in college at the same time"
Last High School Attended
- Revise the question label from Last High School Attended to Last School Attended
- Change the question format from a radio-button field to a drop-down menu, and
- Add a new response option, "I attended an adult school"

Image Removed

Data field, logic, and validation changes:

In addition to user interface changes, these and several other dependent fields on the Education page will need to be updated to correspond with the new response options.

What other dependencies are there?

Ensure the School Finder includes California and national adult education, noncredit, and continuing education schools with corresponding CDS/CEEB codes;
Ensure the HS Transcript Information section is considered
Notify the SuperGlue team
Notify the Data Warehouse team
Ensure all data documentation is updated accordingly

When do these changes need to be implemented?

SB554 takes affect on July 1, 2020. According to Raul A. and Devin Rodriguez, these changes should be implemented as soon as possible; however, based on current CCCApply release schedule, they are aware that these may not be able to be deployed until the next major CCCApply release (6.8.0) tentatively scheduled for September 2020.

- Add a corresponding value to the <enroll_status> data field for the new response option
High School Education Level
- Add a new response option to the High School Education Level question, "Will be enrolled in adult school and college at the same time"
Last High School Attended
- Revise the question label from Last High School Attended to Last School Attended
- Change the question format from a radio-button field to a drop-down menu, and
- Add a new response option, "I attended an adult school"

Image Added

Data field, logic, and validation changes:

In addition to user interface changes, these and several other dependent fields on the Education page will need to be updated to correspond with the new response options.

What other dependencies are there?

Ensure the School Finder includes California and national adult education, noncredit, and continuing education schools with corresponding CDS/CEEB codes;
~~Ensure the HS Transcript Information section does not display for Adult School Special Admits~~

Note
(Per decision made by Jennifer & Jane in October 2020, the HSTI questions WILL display for this population - seeking college feedback.)

Notes

The High School Finder includes national adult schools and continuing ed schools.

~~Adult School Special Admits will NOT see the High School Transcript Information questions (MM)~~

Release Schedule

September Release 6.8.0

SB554 takes affect on July 1, 2020. According to Raul A. and Devin Rodriguez, these changes should be implemented as soon as possible; however, based on current CCCApply release schedule, they are aware that these may not be able to be deployed until the next major CCCApply release (6.8.0) tentatively scheduled for November 2020.

General Questions

Who are Adult Special Admit students?

Do they have to be a specific age?

No
Can you be an adult school special admit and have attended a college before?

Can you be an adult special admit

Yes
How are adult special admit students getting to the Application?

TBD

How do

Do adult special admit students KNOW that they are adult special admits? Yes - must be vetted and authorized before eligibility and fees can be waived.

What are Adult schools? Are they the same as Continuation Schools?

How many different types of schools fit this category?
- Continuing Education Schools
- Adult Education Schools

Noncredit Programs?

Noncredit Students?

Noncredit Students

- Noncredit Programs?
- Noncredit Students?

Noncredit Students

How does this new law affect or pertain to noncredit students? It encompasses NC students
Do these changes pertain to both Standard (domestic) and Noncredit students?

Should all change requirements REQUIREMENTS DECISIONS

Yes
If yes, should every proposed change be implemented in the Noncredit Application?

Specifically, how does this new law affect or pertain to noncredit students?

Yes

Need Decisions for these requirements

Language / onscreen text decisions

(questions, response options, error validation language, and Help language, Confirm what we are going to call

Confirm the exact language to display for the new "Adult School Special Admit" response

options - consistently -

option in the Standard application (

which

NOTE: The end-user language does not have to be the

official field value used by

language that is reported to MIS).

Enrollment Status (SB11): What language

do we want to display

should be displayed to the

user in College Enrollment Status

student in the new response option? (

Again, this language does not have to match what the college sees for mapping for MIS reporting. Should fit (not too long) and

Language should not be too long, and should be clear and unambiguous.)
1. Enrolling in adult school and authorized as a special part-time college student
2. Enrolling in adult school and authorized to enroll in

college at the same timeEnrolling in adult school or continuing education/noncredit program and

1. college at the same time

"

2. Enrolling in adult school and

authorized to enroll in

1. college at the same time"
High School Education Level question (SB15): What language

do we want to display

should be displayed to the student for this new option

in the HS Education Level field

? (Same as above, doesn't have to match MIS language as long as it maps correctly).

Currently

1. Will be enrolled in adult school and authorized as a special part-time

community

1. college student
2. Will be enrolled in adult school and authorized to enroll in college at the same time
3. Adult school student also authorized to enroll in college
4. Enrolled in adult school and college at the same time

(note: Adult Education Special Admit Student = 21000)

Display conditions & field validation

Currently in Enrollment Status

For K12 Special Admits, the response option "Enrolling in high school or lower grade and college at the same time"

(AKA - K12 Special Admit)

does NOT appear if the user is 22 years or older (per SB11).

Minors: Is there regulations for the Adult Special Admit? Like, can minors be enrolled in Adult school?

Minors: Should minors see the new response option? Is there an age limit for Adult Special Admits?

Use Cases

(No age limit enforced in the first release)
constrain responses between enroll status and HS ed level Yes

Changes to Application Data Fields

How do these changes affect the other data fields on the Education page?

Description	Data Field	Are changes required?	Changes & Supporting Actions
College Enrollment Status (SB15)	<enroll_status>	Yes	Add new response option to College Enrollment Status question drop-down menu: "Enrolling in adult school and authorized to enroll in college at the same time"

(NOTE: Confirm the onscreen language we'll use for the new response option with CCCApply Steering Committee - ensure it is used consistently with other fields, help language, validation messages.)

Add new

corresponding

data value to <enroll_status>: "Z = Adult Special Admit" (should align to Y per SB11)
Confirm Conditions for Display to ensure the new response option displays to the

appropriate

right applicants, including if the applicant is

over

under age 22 (unlike the K12 special admit). Update the display conditions to display

new response option for all age

new response option for all age
YES - constrain the Enrollment Status response with the HS Ed Level response Confirm that a constraint exists between "enroll status" for adult special admit and "hs ed level" for adult special admit, just like the K12 special admit.

(If user selects "Z" as their Enrollment Status, must they select "7" in the HS Education Level field?

If Yes, auto-populate and constrain.
HS Education Level (SB11)	<hs_edu_level>	Yes

Confirm language for the proposed

Add new response option

with Steering Committee and ensure it aligns with all other language changes being implemented Add new response option

to menu: "

7 =

Will be enrolled in adult school and authorized to

attend

enroll in college at the same time."
Add new data value to field: "7 = Will be enrolled in adult school and authorized to enroll in college at the same time
In the DED, note that 7 = 21000 - Adult Education Special Admit

" (should align to new 21000 MIS value in DED)

Add new validations (ADD HERE)

N/A


HS Completion Date	<hs_comp_date>

No

Yes	Ensure existing condition is updated to not display "High School Completion Date" if HS Ed Level is "7"
Attended CA HS 3 Years	<cahs_3year>

TBD

Confirm that this field should NOT display if HS Completion Date is not display
NOTE: This is a factor in AB540 Waiver eligibility. DED condition is "Always" - is that the actual behavior?

No	Check/confirm the conditions for <cahs_3year> to ensure it does not appear if the student is an Adult Education Special Admit
Graduated CA HS	<cahs_graduated>	No

N/A

Check/confirm the conditions for <cahs_graduated> to ensure it does not appear if the student is an Adult Education Special Admit

Last High School Attended

<hs_attendance>

Yes

Revise the question label from "Last High School Attended" to "Last School Attended"

Change the question format from radio buttons to a drop down menu

Add a new response option to menu: "I attended an adult school"

Add new corresponding data value: "5 = I attended an adult school"

Confirm this value

Add new Validation check to ensure the HS ed level matches this response, see DED. "Must be "5 - I attended adult school" if <hs_ed_level> = 7

or <enroll_status> = Z

"

School Finder

High School Name & City

<hs_name>
<hs_city>

Yes

Update the display conditions from "Appears if Country is United States, and hs_attendance is 1 = I attended high school or 2 = I was homeschooled in a registered homeschool organization" to "Appears if Country is United States and <hs_attendance> = 1 or = 2 or = 5 I attended adult school
Revise the prompt text from "Enter the name or city of your high school or homeschool organization. Then make a selection from the list." to "Enter the name or city of the last school or homeschool you attended. Then make a selection from the list."
Confirm all onscreen text displayed is updated as needed (such as in the search responses, validation, etc.)
Update the Help information text for School Finder (that appears when user clicks the icon for the school finder) to, "Please make every effort to find your last school or homeschool using this school finder search field. Begin typing three or more characters of your school name, or the city name, into the search field to display a list of schools that match the criteria. Continue typing to narrow your search results. You may navigate the list using the up and down arrow keys. If your school is not listed, select "My school is not in the list" at the bottom of the list. This field is required."
Update the Help information text for "School or Organization" <hs_name> from "Enter the name of your high school, secondary school, or homeschool organization." to "Enter the name of your last high

school, secondary

school, adult

or continuing education

school, or homeschool organization."
Update the Help information text for "City" <hs_city> "School or Organization" from

"Enter the city in which your high school or homeschool organization was located.

"

to "

Enter the city in which

your last high school, secondary school, adult or continuing education school,

your high school or homeschool organization was located." to "

TBD

Enter the city in which your last high school, adult school, or homeschool organization was located." Confirm the Schools Maintenance table includes adult / continuing education schools Check to see if Noncredit programs are included in the school maintenance table (I could not find NOCE in the school finder)
High School Country	<hs_country>	No	N/A - No changes needed
HS CDS Code	<hs_cds>

TBD

No	N/A - Adult schools are included in the CDE Schools list. No action needed.
Full HS CDS Code	<full_hs_cds>

TBD

No

No action needed. Adult schools are included in the CDE school list.
Do we need to incorporate Adult schools into CDE web service or CCGI?

Ask John Hadad to help with this. See if he can take this action item.

HS Not Listed

<hs_not_listed>

No

N/A

HS Transcript Info Section

<highest_grade_completed>
<gpa>
<english_course_passed>
<english_course_taken>
<math_course>passed>
<math_course_taken>
more...

Yes

Confirm whether these MM questions should be displayed for this population (Adult special admit) - similar to the K12 special admits. Work with John Hadad - see if he can take this action item. If this section SHOULD display, then revise existing validation from "ONLY display IF High School Education Level = "Will be enrolled in high school (or lower grade) and college at the same time" OR High School Education Level = "Not a graduate of, and no longer enrolled in high school " to: "ONLY display if High School Education Level = "Will be enrolled in high school (or lower grade) and college at the same time" OR "Will be enrolled in adult school and authorized to attend college at the same time" OR " Not a graduate of, and no longer enrolled in high school".

Note
NOTE: PM determined to include HS Transcript section for adult special admits prior to 6.8 release.

Confirm all other changes for HSTI section is considered and approved.

College Education Level

<higher_edu_level>

Yes

Update display conditions

to if College Enrollment Status <enroll_status> is (also)

to: Display if "College Enrollment Status" <enroll_status> is: "2 = Transfer student from another college (Keep existing logic)" OR "3 = Returning student to this college after absent for a main term" OR "Y = Enrolling in high school (or lower grade) and college at the same time" OR "Z = Enrolling in adult school and authorized to enroll in college at the same time."
Higher Ed Completion Date	<higher_comp_date>	No	N/A
Highest Education Level	<highest_ed_level>	TBD	Confirm whether data values need to be updated for this derived field based on new SB11 or SB15 MIS changes. Confirm whether DED needs to be updated with the new MIS data values
College Degree Type	<degree_type>	No	N/A
Number of colleges attended	<college_count>	Yes	Update the

display

conditions to

ADD

display <college_count> if College Enrollment Status <enroll_status> is: Display the Colleges Attended section if "College Enrollment Status" <enroll_status> is: "2 = Transfer student from another college (Keep existing logic)" OR "3 = Returning student to this college after absent for a main term" OR "Y = Enrolling in high school (or lower grade) and college at the same time" OR "Z = Enrolling in adult school and authorized to enroll in college at the same time."
College Country	<co1-4_country>	No	N/A
College Finder	<col1-4_name>	No	N/A
College State College_city	<col1_state> <col1_city>	No	N/A
College CDS Code	<col1_cds>	No	N/A
College Not Listed	<col1_not_listed>	No	N/A

The specifications below were provided by Todd Hoig at the CO (see email link below).

SB11

SB11.pdf

MIS Integrity Checks:

If Student Education Status (SB11) is coded as 7YYYY, 7XXXX, 8YYYY, 8XXXX, (indicating a degree), then SB15 must not be coded as “1” (first-time student).
If Student Education Status (SB11) is coded as 10000 (special admit K-12), then this field must be coded as “Y”.
If Student Education Status (SB11) is coded as 21000 (Adult Education Special Admit student), then this field must be coded as “Y”.

Data Quality Check:

(SB15) Enrollment status for CREDIT students must have: At least 50% coded “5” (continuing). 10% or less coded “X” (uncollected / unreported / unknown).

SB15

SB15.pdf

Coding
1,2,3,5,Y,X

Meaning

First-Time Student = 1 A Student enrolled in college for the first time after High School. The first time a student enrolls in a primary term, this element should be coded as '1', even if the student was previously enrolled in a summer or winter intersession. For example, if a student enrolls at the college for the first time during a summer term and subsequently enrolls during a fall term, the student should be coded as '1' for both terms.

First-Time Transfer Student = 2 A student enrolled at the reporting college for the first time and who transferred from another institution of higher education.

Returning Student = 3 A student enrolled at the reporting college after an absence of one or more primary terms.

Continuing Student = 5 A student enrolled in the current session and was enrolled in the previous regular session.

Not Applicable Y A Special Admit student (see Student Education Status SB11).

Uncollected / Unreported= X Uncollected / Unreported / Unknown

This element may be coded with "X" if a student is enrolled in only noncredit courses.

Change History:
Revision: Summer 2020 Updated meaning for code “Y” and referential edits related to new SB11 value ‘21000’ (Adult Education Special Admit student)

Additional Background Info & Feedback from Colleges

Email Dual Enrollment students enrolling in non-degree applicable courses for DSPS_.pdf

/wiki/spaces/PD/pages/97943858

Email discussion on the CCC-ADMISSIONS listserv - Feb 2020

Expand

Hello Folks,

During a meeting last week, a question came up regarding dual enrollment students utilizing DSPS services. Currently, the DSPS department has students enroll in a non-degree applicable course (EA-907), which allows the student to schedule meetings in the DSPS office throughout the semester to complete learning disability testing.

Current policy does not allow dual enrollment students to enroll in non-degree applicable, or non-college level courses. Since the EA-907 course is not degree-applicable, my first thought is we shouldn’t allow dual enrollment students to enroll. However, this course is used as a means of providing DSPS services to students. Education code 48800 states the “school district may determine which pupils would benefit from advanced scholastic or vocational work.” The term “advanced scholastic” is what concerns me as the non-degree applicable course would not fit into this category. That being said, can students who are enrolled

with DSPS

with DSPS, and who are dual enrollment, enroll in a non-degree applicable course if the course is used to assess DSPS needs?

Hi Larry,

This is an interesting question. We allow high school students to take non credit classes (there’s ed code that supports this but I can’t lay my hands on it at the moment). We do NOT allow high school students to take non transferable credit courses based on ed code. And our AEC (Accessible Education Center aka DSPS) does not allow high school students to participate in AEC classes because the thought is that they are receiving services/learning evaluation from their primary high school. AEC would help the high school students receive accommodations in any college classes they were taking, based on the IEP from the student’s High school. The premise of college classes not “supplanting” what is available to high school students through their high schools is the guiding force for us.

Candice Whitney, M.Ed., M.A.

Registrar/Director of Admissions & Records

Candice Et Al,

Thank you all for the feedback.

Linda Vann from

Linda Vann from the CCCO replied directly to me with some of the same information regarding the students receiving those services at the high school. Below is a copy of what I sent to her in my response, which may muddy the waters, but also help clarify my question.

Let me muddy the waters a little more by altering the scenario. New legislation allows students attending an Adult School enrolled in a program leading toward a high school diploma or certificate of proficiency, to enroll in courses at the college as a dual enrollment student. Thus, these students would not be charged enrollment or non-resident fees, which is a big deal since a lot of our adult learners may be undocumented. This is actually where the question came from. Can an adult learner, who is attending courses as a dual enrollment student, enroll in a non-degree applicable course if it is used for LD testing?

In this scenario, the student may not have testing options at the high school because they are not enrolled in a high school, and as such, may not have an IEP or 504 plan. However, since they are admitted to the college as a dual enrolled student, they must abide by all requirements of the dual enrollment program. This is why I posed the question a little more generic because it could be an issue for high school students, but the original scenario that prompted the question was regarding adult learners attending an adult school as dual enrollment.

Now that I’ve muddied the waters a bit more, do you have any thoughts or suggestions?

Hello,

Here is an update for you.

On SB 554, we are currently working with MIS on an update to identifier SB 11, in order to track adult students. In addition, we are working with CCCApply with regards to the blocker that is currently in place that does not allow a special admit student to be over the age of 22. Once we have these issues addressed a guidance memo will be released.

Regarding AB 1729, legal is currently working on a legal opinion for dual enrollment and we are in discussion about what the content will include. We hope to have the legal opinion by the end of the month and then can issue the guidance.

Best regards,

Linda Vann

Linda Vann, MBA

DSPS Specialist/Region A Programmatic Support

Z = Enrolling in adult school and authorized to enroll in college at the same time

MIS DED Change Information

/wiki/spaces/PD/pages/97943858

SB_Student_Basic_Domain.pdf

SB12.pdf

MIS-Data-Structure.pdf

< from email thread attached between Todd Hoig, MIS, and Raul Arambula, CCCCO>

Expand

FW_ SB 554 MIS Changes Discussion.pdf

Hi Raul,

I believe we can amend our SB11 STUDENT-EDUCATION-STATUS specification to allow districts to report adult education students enrolled as special part-time students as allowed by SB 554. We currently allow districts to report education status for students who are not high school graduates as “Not a graduate of, and no longer enrolled in high school”, “Special Admit student currently enrolled in K-12”, or “Currently enrolled in adult school”. If we need to be able to differentiate students who are in adult education programs and participating in special admit as provided by SB 554 from those students who are in adult education programs and enrolled in community college but not as special admit students, we can add a new code for SB11, such as “Currently enrolled in adult school and authorized as a special part-time community college student”

For example, the current SB11 STUDENT-EDUCATION-STATUS coding specification for non-high school graduates…

Not A High School Graduate
00000	Not a graduate of, and no longer enrolled in high school
10000	Special Admit student currently enrolled in K-12
20000	Currently enrolled in adult school

would become…

Not A High School Graduate

MIS	MIS Values	Apply Value	CCCApply <hs_edu_level> response options	CCCApply Conditions / Logic
00000	Not a graduate of, and no longer enrolled in high school
10000	Special Admit student currently enrolled in K-12		Enrolling in high school (or lower grade) and college at the same time	Only displays if applicant is under 22 yro at RDD
20000	Currently enrolled in adult school
21000	Currently enrolled in adult school and authorized as a special part-time community college student		TBD

Do we need to continue to allow reporting for adult education students who are not authorized as special admit students under SB 554?

Thanks,

Todd Hoig

Director of Management Information Systems

Digital Innovation & Infrastructure

O

O (916) 445-8505

thoig@cccco.edu

California Community Colleges Chancellor’s Office

1102 Q Street, Sacramento, California 95811

www.cccco.edu

Current Data Element Specifications

Data Element:	enroll_status
College Enrollment Status
Description:	Applicant’s response to College Enrollment Status question
Format, Length:	bpchar, 1
Values:	1 = First-time student in college (after leaving high school) 2 = Transfer student from another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time
Allows Null:	No
Default:	None
Usage:	Correlates to MIS SB15
Notes:	education table
Revision Log:	March 2019
Question Text:	As of <RDD>, I will have the following college enrollment status: [menu]
Conditions:	Always
Additional Text:	If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed.
Response Options:	1 = First-time student in college (after leaving high school) 2 = First time at this college; have attended another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time
Help:	Select the response that best indicates your college enrollment status on <date>
Field Error Check:	None
Page Error Check:	Required selection; else error message, “You must select your College Enrollment Status.”
	If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”. Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.”
Notes:	Correlates to MIS SB15. Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. In June 2019 – added skip logic to hide the College Education Level and Colleges Attended section if the college enrollment status is “First time in college (after leaving high school)”.
Data Element:	education: enroll_status

High School Education Level

Data Element:	hs_edu_level
Description:	Applicant’s response to High School Education Level question
Format, Length:	bpchar, 1
Values:	3 = Received high school diploma from U.S. school 4 = Passed a high school equivalency test and received a certificate of high school equivalency 5 = Received a Certificate of California High School Proficiency 6 = Received a diploma/certificate of graduation from a Foreign secondary school 1 = Will be enrolled in high school (or lower grade) and college at the same time 2 = Currently enrolled in adult school 0 = Not a graduate of, and no longer enrolled in high school
Allows Null:	No
Default:	None
Usage:
Notes:	SB11, SB15
Xap Field:	highSchoolEdLevel
Question Text:	High School Education Level as of <RDD, or ‘July 1, RDDyear’ if RDDmonth is May or June> [menu]
Conditions:	Always
Response Options:	3 = Received high school diploma from U.S. school 4 = Passed a high school equivalency test and received a certificate of high school equivalency 5 = Received a Certificate of California High School Proficiency 6 = Received a diploma/certificate of graduation from a Foreign secondary school 1 = Will be enrolled in high school (or lower grade) and college at the same time 2 = Currently enrolled in adult school 0 = Not a graduate of, and no longer enrolled in high school
Help	Select the High School Education Level you will have attained when you enroll.
Field Error Check:	None
Page Error Check:	Required selection; else error message, “You must select your High School Education Level.” If (RDD minus <birthdate>) => 22 years, then do not display the option “1 = Will be enrolled in high school (or lower grade) and college at the same time”. If High School Education Level is ‘Will be enrolled in high school (or lower grade) and college at the same time’, then College Enrollment Status must be ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your responses to the Enrollment Status and High School Education Level questions are contradictory. Please fix one or the other.” If High School Education Level is “Enrolled in high school (or lower grades) and college at the same time”, then Higher Education Level cannot be “Received an associate degree” or “Received a bachelor’s degree or higher”; else error message, “Your responses to the High School Education Level and College Education Level questions are contradictory. Please fix one or the other.”
Notes:	Relates to SB11. Note: If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Will be enrolled in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. education table

For example, the current SB11 STUDENT-EDUCATION-STATUS coding specification for non-high school graduates…

Not A High School Graduate
00000	Not a graduate of, and no longer enrolled in high school
10000	Special Admit student currently enrolled in K-12
20000	Currently enrolled in adult school

would become…

Not A High School Graduate

MIS	MIS Values	CCCApply <hs_edu_level> response options	CCCApply Conditions / Logic
00000	Not a graduate of, and no longer enrolled in high school
10000	Special Admit student currently enrolled in K-12	Enrolling in high school (or lower grade) and college at the same time	Only displays if applicant is under 22 yro at RDD
20000	Currently enrolled in adult school
21000	Currently enrolled in adult school and authorized as a special part-time community college student	TBD

Tracked Changes/Edits to Data Elements

Data Element:	enroll_status
College Enrollment Status
Description:	Applicant’s response to College Enrollment Status question
Format, Length:	bpchar, 1
Values:	1 = First-time student in college (after leaving high school) 2 = Transfer student from another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time Z = Enrolling in adult school and authorized to enroll in college at the same time
Allows Null:	No
Default:	None
Usage:	Correlates to MIS SB15
Notes:	education table
Revision Log:	July 2020
Question Text:	As of <RDD>, I will have the following college enrollment status: [menu]
Conditions:	Always
Additional Text:	If a student is applying for a term that starts in May or June, then the College Enrollment Status and the High School Education labels have "as of 7/1/<RDD year>" listed.
Response Options:	1 = First-time student in college (after leaving high school) 2 = First time at this college; have attended another college 3 = Returning student to this college after absent for a main term Y = Enrolling in high school (or lower grade) and college at the same time Z = Enrolling in adult school and authorized to enroll in college at the same time
Help:	Select the response that best indicates your college enrollment status on <date>
Field Error Check:	None
Page Error Check:	Required selection; else error message, “You must select your College Enrollment Status.”
	If (RDD minus <birthdate>) => 22 years, then do not display the response option “Y = Enrolling in high school (or lower grade) and college at the same time”. Cannot be “First-time student in college” if college degree is indicated in “Higher education level” field; else error message, “You cannot have a College Enrollment Status of ‘First-time student in college’ if you have received an associate or bachelor’s degree.” If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time”, then High School Education Level must be “Enrolled in college and high school (or lower grades) at the same time”; else error message, “Answers to College Enrollment Status and High School Education Level do not agree: please fix one or the other.” ~~If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” and data is present in~~ ~~Colleges Attended~~ section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” ~~“I confirm that I previously attended college while in high school or lower grades.”~~
Notes:	Correlates to MIS SB15. Note: Per SB11, If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Enrolling in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. In June 2019 – added skip logic to hide the College Education Level and Colleges Attended section if the college enrollment status is “First time in college (after leaving high school)”.
Data Element:	education: enroll_status

High School Education Level

Data Element:	hs_edu_level
Description:	Applicant’s response to High School Education Level question
Format, Length:	bpchar, 1
Values:	3 = Received high school diploma from U.S. school 4 = Passed a high school equivalency test and received a certificate of high school equivalency 5 = Received a Certificate of California High School Proficiency 6 = Received a diploma/certificate of graduation from a Foreign secondary school 1 = Will be enrolled in high school (or lower grade) and college at the same time 2 = Currently enrolled in adult school 0 = Not a graduate of, and no longer enrolled in high school 7 =

Will

Will be enrolled in adult school and authorized to

attend

enroll in college at the same time

.


Allows Null:	No
Default:	None
Usage:
Notes:	SB11, SB15
Xap Field:	highSchoolEdLevel
Question Text:	High School Education Level as of <RDD, or ‘July 1, RDDyear’ if RDDmonth is May or June> [menu]
Conditions:	Always
Response Options:	3 = Received high school diploma from U.S. school 4 = Passed a high school equivalency test and received a certificate of high school equivalency 5 = Received a Certificate of California High School Proficiency 6 = Received a diploma/certificate of graduation from a Foreign secondary school 1 = Will be enrolled in high school (or lower grade) and college at the same time 2 = Currently enrolled in adult school 0 = Not a graduate of, and no longer enrolled in high school 7 = Will be enrolled in adult school and authorized to enroll in college at the same time
Help	Select the High School Education Level you will have attained when you enroll.
Field Error Check:	None
Page Error Check:	Required selection; else error message, “You must select your High School Education Level.” If (RDD minus <birthdate>) => 22 years, then do not display the option “1 = Will be enrolled in high school (or lower grade) and college at the same time”. If High School Education Level is ‘Will be enrolled in high school (or lower grade) and college at the same time’, then College Enrollment Status must be ‘Enrolling in high school (or lower grade) and college at the same time’; else error message, “Your responses to the Enrollment Status and High School Education Level questions are contradictory. Please fix one or the other.” If High School Education Level is “Enrolled in high school (or lower grades) and college at the same time”, then Higher Education Level cannot be “Received an associate degree” or “Received a bachelor’s degree or higher”; else error message, “Your responses to the High School Education Level and College Education Level questions are contradictory. Please fix one or the other.”
Notes:	Relates to SB11. Note: If student is 22 years or older at <RDD> they are prohibited from enrolling in high school or lower grade in California. Steering Committee approved request to remove the response option, “Will be enrolled in high school (or lower grade) and college at the same time” from the drop down menu to minimize errors in classification. education table

Coding Meaning

The year in which the degree or status was achieved is entered in the last four positions

.

Not A High School Graduate

00000 Not a graduate of, and no longer enrolled in high school.

10000 Special Admit student currently enrolled in K-12.

20000 Currently enrolled in adult school.

21000 Adult

Education

School Special Admit student

.

High School Graduate Without A College Degree
"YYYY”= year received diploma or certificate

3YYYY Received High School Diploma.

4YYYY Passed the GED, or received a High School Certificate of Equivalency / Completion / Completion.

5YYYY Received a California High School Proficiency Certificate.

6YYYY Foreign Secondary School Diploma/Certificate of Graduation. College Degree “YYYY” = year received degree

7YYYY Received an Associate Degree.

8YYYY Received a Bachelor degree or higher.

Unknown XXXXX Unknown / unreported

.

If only the year is unknown, enter the appropriate value for the highest educational status attained followed by "XXXX".

Versions Compared

Old Version 41

New Version Current

Key

What is the issue or problem?

What is the issue or problem?

Pending Questions for Requirements Decisions

What are the changes that need to be implemented in CCCApply?

User Interface changes:

Data field, logic, and validation changes:

What other dependencies are there?

When do these changes need to be implemented?

Data field, logic, and validation changes:

What other dependencies are there?

Release Schedule

September Release 6.8.0

General Questions

Need Decisions for these requirements

Language / onscreen text decisions

Confirm the exact language to display for the new "Adult School Special Admit" response

Display conditions & field validation

Changes to Application Data Fields

SB11

SB15

Additional Background Info & Feedback from Colleges

MIS DED Change Information

Current Data Element Specifications

College Enrollment Status

Tracked Changes/Edits to Data Elements

College Enrollment Status

Page Comparison

Versions Compared

Old Version 41

New Version Current

Key

What is the issue or problem?

What is the issue or problem?

Pending Questions for Requirements Decisions

What are the changes that need to be implemented in CCCApply?

User Interface changes:

Data field, logic, and validation changes:

What other dependencies are there?

When do these changes need to be implemented?

Data field, logic, and validation changes:

What other dependencies are there?

Release Schedule

September Release 6.8.0

General Questions

Need Decisions for these requirements

Language / onscreen text decisions

Confirm the exact language to display for the new "Adult School Special Admit" response

Display conditions & field validation

Changes to Application Data Fields

SB11

SB15

Additional Background Info & Feedback from Colleges

MIS DED Change Information

Current Data Element Specifications

College Enrollment Status

Tracked Changes/Edits to Data Elements

College Enrollment Status