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This page provides a summary of what is needed to implement the OpenCCC version of the BOG Fee Waiver California College Promise Grant (CCPG) application.
 

Prerequisites

The following project components will havealready been completed or are not required:

1. Your contract MOU will be signed and fully executed.

 

2. You do NOT need additional contracts for

the BOG Fee Waiver

3. the CC Promise Grant Application or International applications.

4. You Shibboleth IDP will be up and running in both

QA

5. Pilot and

production

6. Production environments.

7. Your download client will be installed and working.

8. Your college logo will already be implemented.

 BOG Fee Waiver

9. The CC Promise Grant Application does not have supplemental questions.

10. There are no terms or majors to set up for the

BOG

11. CC Promise Grant Application.

12. The CCC Report Center has

BOG

13. CC Promise Grant Application-specific reports.

 

14. You may have financial aid people who will need training.

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Required Components

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These are the project development components you will need to implement the BOG Fee Waiver applicationthat need to be set up for the CC Promise Grant Application:

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1. Update your download client.

    

   
   Depending on the age of your download client, you may not have the sample job and format

   xml

   XML files specific to

   the BOG. 

   the CC Promise Grant Application. If you do not have them in your respective jobs and formats folders, you can retrieve them from our project website.

    

   You also need to update the transfer-client.jar file in your transfer-client folder with the latest version found here: CCCApply Download Client

   Home

   Files - Latest Version.
    

2. Set up your downloads.

    

   
   Just like with

   standard applications

   the CCCApply Standard application, you will need a BOG job file and format file.

    

   You will need to adjust the format file to match what your SIS import is expecting

   for BOG Fee Waiver

   for CC Promise Grant applications.
    

3. Authorized Users.  You need authorized users for BOG Fee Waiver in the Administrator.  However, the only two tabs are Reset Downloads and Users.  Request the initial user set up from the tech center.
    
4. Academic Year.  Toward the bottom of the College tab in the Administrator, ensure

   Add authorized Users for the CCPG in the Administrator and CCCApply Report Center.  
   Similar to the Standard application, any users for the CC Promise Grant application are set up in the Administrator.  Navigate to the Pilot-environment Administrator and select "BOG" from the Application drop-down menu on the Home page. Select your college and then see the BOG administrative tabs appear. Click on the Users tab to add new BOG Users.
   
   If new CC Promise Grant users do not have an existing CCC Report Center User account, set them up in the Administrator too. Navigate back to the home page of the Pilot-environment Administrator and select "Report Center" from the application drop-down menu. There is only one tab for the Report Center in the Administrator: Users.  Add CC Promise Grant Application users for the CCC Report Center as described above. 
   
   Note:  If you don't see "BOG" in the Application drop down menu on the home page of the Pilot-environment Administrator, contact Patty Donohue (pdonohue@ccctechcenter.org) to set up your initial User account for that application. 
    

5. Academic Year. The BOG academic year is on the College tab in the Administrator (accessed by clicking CCCApply from the Select the application to manage drop-down list ->Select your college -> College tab -> Academic (BOG) Year). Please ensure the Academic (BOG) Year field is set correctly for your college.  

   Note
   Important:  Even if

   this field is showing

   the Academic (BOG) Year field shows the correct academic year for your college, you must click the

   update button

   Update button on the College tab in order to activate the setting.

    

   Otherwise, the year(s) will not

   show

   display in the

   dropdown list on the

   Application year to have your enrollment fees waived for drop-down list on the Promise Grant (BOG) application.

    

   
   

6. Testing.

    

   Just as with

   standard

   the CCCApply Standard applications, you need to enter

   test BOG Fee Waiver

   test CC Promise Grant Application applications and test them through loading into your SIS.
    

7. Website.

    

   If you have a link or want a link on your college website

   for BOG

   to your CC Promise Grant Application, you need to update/add it.
    

8. CCCApply.org. This site will be

   changed

   updated on the day you go live

   to go to the new system for BOG applications

   with the CC Promise Grant Application for your college.

    

   (The CCC Tech Center does this for you).

     If you are not currently using the XAP BOG, your college will be added to cccapply.org.
    
9. Be sure to disable your BOG application in XAP.
    
10. XAP BOG Applications.  TheTechCenter, XAP and Unicon are handling the migration of BOG applications so they will be available in theReportCenter.

Related articles

1. 
    

2. Disable your CC Promise Grant Application in XAP (if applicable).

Click here to see the CC Promise Grant Application Deployment Checklist steps

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CC Promise Grant Application URLs

The following URLs (customized for your college*) are used to submit a CC Promise Grant Application application.  

*Customize the URLs for your college by replacing the "xxx" with your college's MIS code. 
 

Pilot Environment (CCPG)

The Pilot environment URL can be used by colleges during the implementation process to test their download file and import process, as well as their custom settings configured in their Pilot Administrator (i.e., custom rules, etc.).

https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=XXX  (replace xxx with your college MIS code)
 

Production Environment (CCPG)

Once you go live on the BOG Fee Waiver application, replace your existing XAP application link with the URL below. This URL will also replace the URL that goes to the XAP application on cccapply.org on the day you go live.

 https://bog.opencccapply.net/gateway/bog?cccMisCode=xxx

(Replace xxx with your college's MIS code.)

Download Server URL Attributes

Pilot Server:  https://pilot.admin.openccc.net:8443/ccctransferbog