Earlier this year the Chancellor’s Office announced a series of changes to the MIS data reporting requirements and the CCCApply Steering Committee met with them to discuss which of them, if any, directly affect CCCApply.
Below is the detail from the memo dated March 02, 2018 issued from Todd Hoig, Director of Information Systems - with highlights in Purple showing the data fields that affect CCCApply.
SB Student Basic Data
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Reporting
An existing element has been amended and four new elements have been added. The record length has been increased to 230 characters.
SB23 STUDENT-APPRENTICESHIP-STATUS has been amended
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- This data will not be collected through CCCApply.
SB34 STUDENT-CCC-ID has been added
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- The CCCID field <ccc_id> already exists in the CCCApply data download files and appears for reporting in the CCC Report Center. If your college isn’t already downloading this field, please . Please refer to the CCCApply Standard Application Data Dictionary and the CCCApply Download Client User Guide for details on how to add this field to your application-specific Format Definitions XML files.
SB35 STUDENT-SS-ID has been added
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The Sexual Orientation field <sexual_orientation> is one of two fields added to CCCApply in 2013 as part of the AB620 federal legislation. The field was encrypted for security precautions, but now is being made available to colleges for MIS reporting purposes in two ways: |
The intent of the Project Glue Support for CCCApply project is to securely deliver in real time CCCApply records into a staging table in the College SIS via the Glue College Adaptor. Records will include the entire CCCApply dataset, including the college's custom Supplemental Questions, and unencrypted AB620 data fields: Sexual Orientation and Transgender. Implementation of this delivery will require data to be stored in an encrypted database table at the college.
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Colleges interested in upgrading or installing the College Adaptor 2.5 version in order to receive the unencrypted AB620 data can contact Keith Franco of the CCCTC Enabling Services team: kfranco@ccctechcentershould contact your CRM at CCCTC Enabling Services crms@ccctechcenter.org |
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SC Student CalWORKs Data
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Reporting
A new element has been added.
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- This data element is not collected through CCCApply.
SG Special Populations Data Reporting
An existing element has been amended and eight new elements have been added. The record length has been increased to 60 characters.
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SG21 STUDENT-WORK-BASED-LEARNING-STATUS has been added
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- This data element is not collected through CCCApply.
SF and FA Student Financial Aid
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Reporting
An existing element has been amended.
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- These data fields are not collected or calculated by the CC Promise Grant (BOG) application.
SA Student Assessment Data
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Reporting
A new element has been added.
SA07 STUDENT-EDUCATIONAL-FUNCTION-LEVEL has been added
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If you have questions or concerns, please send them to cccmisedit@cccco.edu