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- Conduct research and interpret state and federal guidelines and legislation;
- Ensure residency algorithm in CCCApply is compliant to state residency rules and regulations;
- Provide support as subject matter experts on issues such as military, foster youth, citizenship, California residency, etc.
- Support the product manager in gathering functional requirements for change requests and new features
- Gather requirements for new features and new versions of CCCApply applications.
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Stay Informed! Sub-committee progress updates will be posted regularly on CCCTechnology.info - the new 24/7 online, on-demand, communication and support site for CCCApply colleges users. To get auto-notifications by email, be sure to "Follow" the "CCCApply" and "CCCApply System Alerts" category pages. |
Residency Review Sub-Committee
The Residency Review sub-committee is an ongoing committee that will meet twice per year, or as needed to review residency-related issues within CCCApply. The primary charter for this sub-committee is to review the current CCCApply residency algorithm and corresponding CCCApply Standard Application Data Dictionary for clarity, accuracy, and to ensure compliance with local, state and federal residency rules and regulations. This committee will meet as needed throughout the 2016-2017 year to review new or ongoing residency-related issues in CCCApply.
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Update 8.03.16: The Residency Review Committee convened it's first meeting on July 14, 2016 to approve the CCCApply Residency Review Committee Objectives. The minutes from that meeting are listed in the CCCApply Project Site file repository > Steering Sub-Committees folder. To submit an issue to be reviewed by the committee, please post a question or issue on CCCTechnology.info > CCCApply. |
Administrator 2.0 Requirements
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- Convene a meeting before July 31, 2016 to review the overall vision and basic framework for a new cross-functional CCC Administrator Tool. More information on the overlapping needs and functionality shared by all projects will be distributed prior to the first meeting.
Note: The tool will be designed to work with our current CCCApply applications as well as incorporate new application technology tools and functionality.
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Update 8.03.16: The Administrator 2.0 sub-committee convened two meetings in June and July 2016 to discuss the new CCC Administrator tool currently under-development. The attendees at each meeting contributed usability feedback and requirements suggestions for the Tems, Majors and Supplemental Questions modules. Several key requirements emerged:
See the minutes from the 7.06.16 meeting in the CCCApply Project Site file repository > CCCApply Steering Committee > Steering Sub-Committees |
Alignment of Terms, Majors, and Education Goals in CCCApply
Background History
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- Convene a meeting to review the history of the past sub-committee's goals and objectives and discuss outline for alignment requirements.
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Update 8.03.16: The objective of this committee is one of the objectives of the Administrator 2.0 committee: create the ability for colleges to manually align the CCC mandated Education Goals and the college's Majors in the Administrator. This committee will pick up where the Admin 2.0 Sub-Committee leaves off after version 1 of the Administrator 2.0 is released. A meeting will be scheduled before the March 2017 Annual Update code freeze on December 31, 2016. |
CCCApply 3.0 - Requirements
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- Convene a meeting before October 31, 2016 to review the overall vision and functional requirements and roadmap.
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CCCApply 3.0 RFP Due to the scope and scale of the OpenCCCApply project, development requirements and conditions will be defined and published through Request for Proposal (RFP). The proposal process is scheduled to begin the first week of November 2016. |
CCCApply International Application Advisory Committee
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- Convene a meeting between June 1 - August 31, 2016 to review the current application and begin drafting a requirements document to identify technical and functional bugs and high priority enhancements.
Support for Non-Credit Programs Hot Topic
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Update 8.03.16: On July 11, 2016, Elias Regalado from the Chancellor's Office provided some guidance around the CCCCO requirements for residency for non-credit students. See "Response from the CCC Chancellor's Office Regarding Issue of Using CCCApply for Non-Credit Students". |
OpenCCCApply CACCRAO Memo Concerns
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- Discussed during the June 2016 Steering meeting; decision to form sub-committee to review issues suggestions from CCCCO.
- Identify and document any required changes for Steering Committee approval.
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Update 8.03.16: This committee is scheduled to meet during the week of August 8, 2016. |
BOG Fee Waiver Application - 2017 Requirements
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- Add agenda item to the June 2016 Steering meeting to review suggestions from CCCCO.
- Invite Tim Bonnel and Rhonda Mohr to participate in committee.
- Document required changes for Steering Committee approval.
SB850 Baccalaureate Degrees in CCCApply
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- Convene a meeting (TBD) to discuss the issues and concerns raised across multiple CCC colleges and organizations regarding the need to incorporate BA degrees into CCCApply. Should this be determined in the Administrator 2.0 committee?
Document required changes for Steering Committee approval.
2017 CCCApply Annual Workshop Committee
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- Convene first meeting by August 30, 2016 to delegate tasks and outline communication calendar;
- Meet one more time before October 2016, then as frequently as needed, determined by the committee
Gender & AB620 in CCCApply
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2017 Sub-Committee
In October 2015, Steering formed this sub-committee to work with members of the LGBT community and the CCC Academic Senate to address concerns raised by students and parents, and present several change requests which would adjust the questions to gather more meaningful data. The changes were outlined and presented to Steering; however they voted to defer until more guidance was received from the Chancellor's Office.
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- Review of the existing questions
- Asking the questions of minors
- Providing data to college researchers
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User Groups / Advisory Committees
Sub-committees of the CCCApply User Group may be formed at the discretion of the CCCApply User Group and the CCC Chancellor's Office as needed.
CCCApply User Group members are requested to volunteer to serve on one or more committees in areas that best suit his/her experience or subject matter expertise (SME).
CCCApply User Group sub-committees shall assist in the research, design, development, and maintenance of the CCCApply suite of applications and admin systems by providing support and guidance in areas of special focus and general business requirements.
Sub-committees will provide focused support and guidance in the following ways:
Support the CCCApply product manager and development team with gathering requirements, providing user feedback, and testing support
Conduct research and interpret state and federal guidelines and legislation
Ensure residency algorithm in CCCApply is compliant to state residency rules and regulations
Provide support as subject matter experts on issues such as military, homeless youth, foster youth, U.S. citizenship, California residency, etc.
Gather requirements for new features and new versions of CCCApply applications.
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Guidelines
Themes for the sub-committee are approved by the CCCApply User Group based on priorities, projects, and research needs.
Each sub-committee should consist of:
Volunteers from the CCCApply User Group
A committee leader (or pair that alternate), responsible for scheduling & running meetings, compiling agendas, tracking progress, and running (Chair, Team Captain, etc.),
A meeting schedule (recurring, dates, or as-needed),
A set of objective(s) that align to the business requirements in the CCCTC Grant Work plan for 2017-2019.
A designated wiki page for meeting notes should be identified and published in public documentation space.
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Action items for January 2018 Meeting
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Stay Informed! Sub-committee progress updates will be posted regularly on CCCTechnology.info - the new 24/7 online, on-demand, communication and support site for CCCApply colleges users. To get auto-notifications by email, be sure to "Follow" the "CCCApply" and "CCCApply System Alerts" category pages. |
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CCCApply User Group Goals2018-2019 Goals and TimelineThe CCCApply User Group provides guidance and support to the CCCApply product development team, in partnership with the CCC Chancellor's Office and college users. to develop and maintain a quality admissions application for the CCC systemwide audience. 4.01.19 NOTE: The following goals are currently under review by the CCCCO and the CCC Technology Center.
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