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Version 3.1 includes new features, improvements to exiting features, bug fixes across the application and an infrastructure upgrade.

Users will be introduced to the "Save button" in the form of new working copy functionality and a new C-ID lookup is intended to reduce the time needed to add/evaluate articulation details.

3.1 also launches the ability to export results behind the login, lookup associated courses to programs, view to the date a proposal was actually submitted. Improvements to conditional display, field validations, document display on the Manage and Document Audit pages were also made and bug fixes across the site were deployed to improve the overall user experience. 

Detailed release notes are below. Please do not hesitate to contact support at cociappsupport@openccc.zendesk.com with any questions or concerns you may have about any upgrades included in 3.1


organization of Release Notes below



new feature




improvements made to existing features






bug fixes



`Release Contents

Table of Contents
minLevel4


General changes that apply to both Course and Program Submissions






Export to excel added to All Courses and All Programs pages
Comments can be edited and toggled to private
Type
Image Removed
Image Added
Detail
Details
  • Users can
now export filtered or unfiltered results from the All Courses and All Programs pages to excel
  • The report is limited to 24,999 records per export and users will see a pop up explaining the report size limit if the report is too large to generate
  • All users able to access the All Courses and All Programs pages can export the results to excel.
  • The exported program report contains the following data elements: College, Program Control Number, (SP00), Program Award (SP02), Program Goal, Program Title, Proposal Status, Submitter, Reviewer, Submitted Date, Proposal Create Date, TOP Code (SP01), CIP Code, Program Effective Start Date, Distance Education, Apprenticeship, CDCP Eligibility Criteria, Total Core Courses, Total Core Hours, Total Elective Courses, Total Elective Hours, Minimum Units for Degree, Maximum Units for Degree, Minimum Units for Major or Area of Emphasis, Maximum Units for Major or Area of Emphasis, Minimum Required Certificate Units, Maximum Required Certificate Units
  • The exported course report contains the following data elements: Control Number (CB00), College, Title, Department Name (CB01A), Department Number (CB01B), Submitter, Reviewer, Proposal Status, Submitted Date, Proposal Create Date, TOP Code (CB03), Credit Status (CB04), Transfer Status (CB05), Course Basic Skills Status (CB08), SAM Priority Code (CB09), CWE Status (CB10), Course Classification Status (CB11), Approved Special Class (CB13), Course Prior to Transfer Level (CB21), Noncredit Category (CB22), Funding Agency Category (CB23), Course Program Status (CB24), Minimum Contact Hours, Maximum Contact Hours, Minimum Course Contact Hours, Maximum Course Contact Hours, Minimum Outside of Class Hours, Maximum Outside of Class Hours, Units of Credit - Minimum (CB07), Units of Credit - Maximum (CB06)
    • Snapshot

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    Ticket(s): CC-2489
    Date Submitted Added to Results Table on All Courses and All Programs pages
    Type
    Image Removed
    Details
    • Date Submitted was added to the results table on the All Courses and All Programs pages.
    • This column is sortable
    • the Last Updated column remains on the report and has been moved to the far right. 
    Snapshot

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    Ticket(s): CC-2386
    Workflow settings for Deleted Courses and Programs
    Type
    Image Removed
    Details
    • Available actions for deleted courses and programs updated to only show "View" and "History" actions to College Submitters, COCI Read Only and CCCCO Reviewer users
    • COCI Support retains the ability to restore deleted courses and programs
    Snapshot

    Image Removed

    Ticket(s): CC-2204
    Approval Letters removed from "Make a Copy" drafts
    TypeImage RemovedDetails
  • Approval letters were being copied along with all other proposal documents when "make a copy" was selected on the manage program or manage course pages.
  • Approval letters pulled out of documents copied to new, draft proposal.
    • once submitted the new proposal would receive a unique CCN or PCN and the approval letter specific to that proposal would be generated at that time. 
    • click Toggle Private and the comment entered will only be visible to the user and to support admins. 
    • Comments can now be edited in Program History or Course History. 
    Snapshot

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    Ticket(s): CC-2765, CC-2912




    TITLE
    Type
    Image Added
    Details
    Snapshot


    Ticket(s): 




    TITLE
    TypeImage Added
    Details
    Ticket(s): CC-2650




    Other improvements for both Courses and Programs
    TITLE
    Type
    Details
    • other minor and/or low impact improvements and bug fixes that apply to program and course submissions
    Tickets:
  • CC-2220: Proposal ID field updated to display on Manage Course/Program and View Course/Program pages
    • CC-2649: information displayed on Document Audit and Manage Course/Program pages updated to include document type and title on both pages for consistency



    Specific to Course Submissions



    C-ID lookup added as optional field to Manage Course page when Transfer Status is set to "A" or "B"
    DATA ELEMENTS ADDED TO COURSES - CB25 AND CB26
    Type
    Detail
    • Read-only integration between COCI and C-ID allows college submitters to add articulation details from C-ID directly into the COCI course without leaving COCI or uploading additional attachments.
    • College Submitter presented with same C-ID information that is available on https://c-id.net/courses/search
    • Using the lookup is entirely optional. 
    SnapshotPlease see our C-ID Lookup How-To Guide for annotated screenshots and directions on how to use. 
    • Course General Education Status (CB25) and Support Course Status (CB26) added to the Course Details section of the Manage Course page. 
    • Fields validate to the MIS DED for these data elements. 
    • CB25 and CB26 added to the Public Course Report
    • CB25 and CB26 added to the export from the All Courses page. 
    Snapshot

    Image Added

    Ticket(s):   CC-24852380, CC-24862823, CC-24872930, CC-24882931, CC-2633,

    CC-2640, CC-2748, CC-2749, CC-2750, CC-2766

    Substantial change tracking added to history of new proposal

    2932  



    Specific to Program Submissions



    Auto Approval Enabled for NEW and Modified A.A., A.S., and Certificate Programs with goal of Local
    Type
    Image Modified
    Detail
    • Users are now able to identify whether a course proposal originated as a result of a substantial change. 
    • a comment is added to the new draft course proposal stamping the substantial change and the course of origin on the Course History page. 
    • the notes on the course of origin can be found in the comments history with the details of the fields that triggered the sub change, the submission number of the original course and a link to the original course.
    Snapshot

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    Ticket(s): CC-2473
    Other Course Submission Improvements

    Type

    Image RemovedImage Removed

    Details

    • minor or low impact improvements and/or bug fixes that specifically apply to course submissions

    Tickets:

    • CC-2651: workflow rules fixed to render "Approved" courses fully read-only until a CCN is returned by MIS

    Specific to Program Submissions

    CCN lookup field added to All Programs page
    Type
    Image Removed
    Detail
    • Course Control Number field added to search criteria on All Programs page. 
    • When a control number is entered in the field the results table will update to show all programs that CCN is currently associated with. 
    • This field searches on an exact match. For example, entering CCC00027 in the Course Control Number search field will return zero results in the table, however entering the entire control number returns 2 results. 
    Snapshot

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    Ticket(s): CC-2480, CC-2508
    C-ID Status Document field validation updated 
    Type
    Image Removed
    Detail
    • based on feedback from the CCCCO, the system behavior of the C-ID Status Document field has been updated to display the "Remove" checkbox for all C-ID status documents uploaded. 
    • Users are still required to upload supporting documentation for A.A-T or A.S-T programs and will see the standard validation message upon submitting if there is not at least 1 document uploaded to the C-ID Status Document field. 
    Ticket(s): CC-2297, CC-2768
    Resubmits/Revisions set to "Review" Status when Auto-Approval is off 
    Type
    Image Removed
    Details
    • Courses in "Revision" status were being set to "Submitted" status when users resubmitted the course. 
    • A fix was applied and courses sent to revision will now go back to "Review" status after being resubmitted if the original reviewer is still an active CCCCO Reviewer. 
    • If the original reviewer is no longer active, the resubmission will go into "Submitted" status and be added to the queue of another CCCCO Reviewer. 
    • Status changes captured and displayed in history.
    Ticket(s): CC-2517, CC-2518, CC-2682 
    Substantial change flag removed on "Make a Copy" submissions
    Type
    Image Removed
    Details
    • Some fields on "make a copy" drafts still had substantial change check/flags enabled 
    • All substantial change flags on these drafts have been removed.
    • All drafts without a CCN assigned will be treated as brand new proposals when the user clicks "Submit"
    Ticket(s): CC-1717
    All C-ID status documents associated to a program now display on View and Review pages
    Type
    Image Removed
    Details
  • a display setting was preventing all C-ID status documents uploaded on the Manage Program page from displaying on View Program and Review Program pages
  • this issue is specific to the C-ID status document section of a program proposal and was only occurring in cases where multiple documents with the document type of C-ID Status Document were uploaded. 
    • this setting has been updated and all documents loaded by the college submitter will now display on all three pages - Manage Program, View Program, Review Program
    • All new and modified A.A, A.S. and Certificate Programs with the Program Goal of Local are now defaulted to auto approval. 
    • Programs will be approved at the time of submission after the validation check. 
    • New programs will be assigned a Program Control Number in COCI at the time of approval and will appear in DataMart the following business day.
    • Upon submit modifications will be set to the status of Approved and can immediately be set to the status of Active, if desired. 
    • Auto Approval is a setting controlled by the CCCCO for each workflow and can be enabled and disabled on a per school basis. 
    Snapshot

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    Image Added

    Tickets(s): CC-2824, CC-2825, CC-2826




    Updated Units and Hours to support entry of Ranges
    Type
    Image Added
    Details
    • From and To fields were added to all fields the Units and Hours section of the Manage Program page.
    • Existing programs show the same number in From and To 
    Snapshot


    Image Added

    Ticket(s): CC-
    2512
    Other program submission improvements
    2467




    TITLE
    Type
     
    Details
    • other minor and/or low impact improvements and bug fixes specific to program submissions 
    Ticket(s)
    • CC-2448: format of information text above above Next Program Review field updated to meet accessibility standards.
    • CC-2572: conditional display rules of C-ID Status Document field updated to hide field when Program Goal is other than "A.A-T" or "A.S-T"
    • CC-2598: condition display rules for CTE Regional Consortia field updated to hide field if either the Program Goal field is empty or if the Program Award field is set to "A.A-T"
    • CC-2085, CC-2295: Validation rules updated to require the selection of a  Document Type for all uploaded documents
    Ticket(s): CC-2384



    General changes that apply to Course and Program Reviews

    Date Submitted Added to CCCCO Reviewer queues on My Courses and My Programs pages
    Type
    Image Removed
    Details
  • Date Submitted was added to the CCCCO Reviewer queues on the My Courses and My Programs pages.
  • This column is sortable 
    • the Last Updated column remains on the report and has been moved to the far right. 

    Snapshot

    Image Removed

    Image Removed

    Ticket(s): CC-2386


    Specific to Course Reviews



    Fields removed from Review Course page
    TITLE
    Type
    DetailThe District Governing Board Approval Date field was removed from the Review Course screen at the request of the CCCCO because it is a field that does not factor into the CCCCO Reviewer evaluation
    Ticket(s): CC-2471



    Specific to Program Reviews



    Articulation Details available to Reviewers as part of Program Review 
    TITLE
    Type
    Detail
    • Read-only integration between COCI and C-ID allows college submitters to add articulation details from C-ID directly into the COCI course without leaving COCI or uploading additional attachments.
    • College Submitter presented with same C-ID information that is available on https://c-id.net/courses/search
    • Using the lookup is entirely optional. 
    		SnapshotPlease see our C-ID Lookup How-To Guide for annotated screenshots and directions on how to use. 
    Snapshot



    User Settings



    TITLE
    Type
    Image Added
    Details
    Ticket(s): 
    CC-2485, CC-2486, CC-2487, CC-2488, CC-2633,

    CC-2640, CC-2748, CC-2749, CC-2750, CC-2766

    All C-ID status documents associated to a program are display on View and Review pages
    Type
    Image Removed
    Details
    • a display setting was preventing all C-ID status documents uploaded on the Manage Program page from displaying on View Program and Review Program pages
    • this issue is specific to the C-ID status document section of a program proposal and was only occurring in cases where multiple documents with the document type of C-ID Status Document were uploaded. 
    • this setting has been updated and all documents loaded by the college submitter will now display on all three pages - Manage Program, View Program, Review Program
    Ticket(s): CC-2512

    User Settings

    Issue of spaces being added to fields on Manage User page resolved
    Type
    Image Removed
    Details
    • Resolved a system bug that was automatically adding spaces to the beginning or end of several fields on the Manage Users screen



    CCCCO Admin Functions

    CUSTOMIZABLE EMAIL DIGEST ADDED
    TypeImage Added
    Details
    • Academic Affairs can configure email digests or notifications to College Submitters and CCCCO Reviewers. 
    • Digests can be configured for daily, weekly or monthly distribution and will include Course and/or Program content specific to the recipient of the email. 
    Snapshot

    Image Added

    Image Added

    Ticket(s): CC-
    2593
    2791, CC-2792,
     
    CC-
    2580
    2793, CC-
    2581
    2836, CC-
    2616
    2888

    CCCCO Admin Functions


    Public Reports


    Other



    Infrastructure/MISC updates included in 3.
    1
    3
    TypeAll
    Detail
    • Infrastructure tickets included in the release are listed below. these tickets apply to the underlying COCI codebase and should be invisible to end users
    Tickets:CC-592: Upgraded Laravel from version 5.2 to version 5.7CC-2626: footer updated on all pages