Production release: 11/2/2017
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Review Testers: Raul Arambula, David Garcia, Eric Nelson, Kevin Olson, Chantee Chantée Guiney, Patti Blank
Submitter Testers: Shelly Hess - San Diego College District, Dixie Krimm - Imperial Valley, Sharon Awad - Chaffey, Darla Ramirez - Citrus, Irena Zugic - Santa Monica, Marilyn Perry - San City, Heather Townsend - Modesto, Kevyn Montano - American River
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COCI 1.6 Release Contents
The following items were resolved in the COCI 1.6 release. The numbers below reference the issue ID number in the CCCTC issue tracking system.
Updates visible to or pertaining to all users
| Ticket # | Description | Notes |
|---|---|---|
| CC-1195 | Program Control Numbers being assigned upon approval - Fixed | Control numbers for programs are generated at the time of approval and the user will be able to see the PCN the same day the proposal itself is approved. |
| CC-1173 | New - Site Admin can set any proposal any status (master validation override) | This feature allows support and CCCCO staff to "force" a proposal into its appropriate status, even if the submitter is experiencing validation errors and/or if a proposal should ever return to a status with no other action buttons. Users who need a proposal moved and who do not have the permissions to get the proposal to the correct status should contact support at: cociappsupport@openccc.zendesk.com. Please use "Change Proposal Status" as the subject line of your support request, and attach a spreadsheet of all programs or courses that need their status changed. Please include any pertinent information (current status, change status, justification details, if applicable: control number, etc.) |
| CC-1203 | Add link in the site footer to User Guides. | Link at the footer of the main each page directs users to: COCIPD This page contains support documentation, known issues, release notes and archived training materials. |
| CC-1199 | Search Filters retained for courses and programs | Users can now use filters to narrow results on main pages, edit an individual result and clicking on either the "return to course list" or "return to program list" will result in the user being returned to the main page with the filtered results still applied. |
| CC-1089 | TOP codes display in order | |
CC-1219 | All TOP codes should have a decimal between the 4th and 5th digits | |
| CC-1125 | History tables contain text instead of codes per field | Please see known issues for additional information on history table display. |
| CC-1222 | Filter by "Active" status on main courses and programs page - Fixed | "Active" now populates on the proposal status drop downs on the main course and programs pages |
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| Ticket # | Description | Notes |
|---|---|---|
CC-1197 | False dupe record flag removed, "duplicate record" validation message removed. "Skip duplicate record" checkbox fixed. | Users are no longer being blocked from submitting courses with a same or like title; skip duplicate record checkbox is enabled allowing the user to decide if its appropriate to continue with the submission with similar attributes to one already in the system. |
CC-1190 | Adding Courses to Programs | Only Active records appear when adding a course to a new or existing program. |
CC-1186 | Assigning a Control Number after a sub substantial change course or program proposal is approved. | Programs are assigned a control number immediately after being approved by a CCCCO reviewer; Courses are assigned a control number as part of the MIS batch. Please see known issues for additional notes on course control numbers. |
CC-1146 | Error message when Submitter tries deactivating or reactivating credit courses from main Course screen | User is able to activate or deactivate a course or program from the main screen. Please see known issues for additional notes on proposal workflow when activating a course or program. |
CC-1128 | New - Justification field | A justification field has been added and is required when making changes to any proposal that was previously approved. This includes activating and deactivating proposals, and when making sub and non sub changes. |
CC-1119 | New - User can remove documents when editing courses and programs | In edit Edit mode, users can now remove documents associated to courses and programs . When by clicking "Remove Attachment" in the Supporting Documents section of proposal, and clicking "Save" or "Submit". When the status of the submission is "Submitted" removing the documents will put the proposal back into "Draft" status and the user will need to resubitresubmit. Please see known issues for additional notes on removing documents from legacy submissions. |
CC-1227 | TOP codes, and Departments Name/ Number flaggedig duplicate Duplicate record indicator incorrectly flagging - fixed. | Users are no longer blocked from submitting proposals with similar attributes but differing TOP codes and Department Name/Number. |
CC-1093 | CB22 populated for noncredit courses where COCI shows value of null and MIS shows any other value | Please see known issues for additional notes on CB22 elements for noncredit courses. |
CC-1123 | Required responses for District Governing Board Approval Date, Program Review Month Program Review Year - Fixed. | These fields will only trigger a required response when submitting a course or program. Users are able to work iteratiely with draft proposals, and save his/her work without being required to complete these data elements. |
CC-1225 | JAC field fields flagging required when Apprenticeship is not selected - Fixed | |
CC-1251 | enable CB06 and CB07 as sub change fields | the 1.5 release disabled the substantial change flags for CB06 and CB07. This release has them re-enabled as sub substantial change fields. Users should not receive a substantial change flag upon hitting save when the calculated result is the same as the manually entered result. 0.00 is an acceptable ressponse response and the calculation can be overwritten. Please see known issues for additional information for non credit course submissions. |
CC-1235 | Populating Min/Max fields in program proposal when with 0.00 when previous value was null should not trigger a sub change - Fixed | The system previously required at leat a 0.01 response in these fields. 1.6 updated all 0.01 responses to 0.00 and the system will now allow 0.00 as a response. |
CC-1187 | Non-Credit Courses should not require out of class hours - FIxedMin/Max "Outside of Class Hours" - Fixed | |
CC-1239 | Course and Program status association - Fixed | The status of a particular course is no longer connected to the status of the program its linked to. Courses in Active status retain that status when associated with a Draft program. |
CC-1039 | New - Approval Letters generated for CREDIT Courses and Programs after Control Number is assigned | After credit coures and programs are assigned a control number, the approval letter is automatically generated and attached to the proposal. Please see known issues for for additional informaton on legacy and noncredit submissions. |
CC-1213 | Proposals stuck in statuses with no available actions - Fixed | "Hold" "Delete" and "Approve" have been removed as potential statuses - they will no longer display to any user except for site admin, and any workflow connections that could have resulted in a proposal being assigned any of these statuses has been removed. Proposals that had hte the status of "Hold" should now have the status of "Active". "Approve" proposals were updated to the status of "Approved" and any proposal with the status of "Delete" was updated to "Deleted". |
| CC-1115 | Program Review month and year are populated | A data correction script was run to restore responses to these data elements, where possible. |
Updates visible to or pertaining to Reviewer
| Ticket # | Description | Notes |
|---|---|---|
| CC-1202 | New - Comments field availble for new hours fields | Reviewers can now provide comments agains against the new hours fields that , which will display back to the submitter if needed. |
| CC-1068 | New - Sub Change indicator visible when reviewer begins the review process | When a reviewer begins his/her review s/he will see a visual indiactor flagging the proposal as a substantial change and highlighting the data elements that have been modified. |
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