Page Comparison

Important Deployment Tasks

Date

Notes/Prerequisites

Confirm MOU signed and executed

Complete

Confirm date college(s) want go LIVE on International Application*
*CCCTC / Help Desk requires two weeks notice*

Confirm date college wants to begin testing in Production environment

College/district discussed this with CCC Tech Center staff to ensure Users are enabled in Production, the Administrator configuration is complete in production, and the download files have been duplicated (from Pilot to production).
*Production Download Job & Format XMLs must be set up and ready to test downloads

Confirm date that college will stop accepting Xap Applications
*Xap Terms closed. Should be same date as OpenCCCApply Go Live date

Schedule Report Center Training

PILOT Environment (INTL)

https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX (replace XXX with your college MIS code)

Production Environment (INTL)

https://intl.opencccapply.net/gateway/intl?cccMisCode=XXX  (replace XXX with your college MIS code)

Confirm MOU is signed & executed (from OpenCCCApply implementation)

College

Your MOU is most likely already in place. The International and BOG applications were part of the original OpenCCCApply MOU.  

Confirm college branding image is in place in Pilot

College

Your college logo branding should already be in place. Please confirm by clicking on the Pilot Application URL above (remember to add your MIS code to the end of the URL).

Confirm Shibboleth IdP is implemented and locate your existing Administrator Tool & Report Center URLs to the Pilot Environment.

College

Note: The college/district IT staff who is actively implementing this International application should locate and make available to International Admissions staff, the URLs to the Pilot and Production Administrator & Report Center (configured from Shibboleth IdP installation). These are the same URLs that are currently being used by the Admissions dept for the Standard (domestic) application. Once the primary "Add User" for the college/district is added to the International Application in the Administrator (for both Pilot & Production), the "International" application will appear in the Application drop down menu in the Administrator Tool. Until that user is added, you will only see “CCCApply” and “Report Center” in the drop down menus of the Administrator Tool.  For more information, please discuss with your CCCTC implementation team.

Set up Downloads in Pilot Environment

To set up the download files for the International application, the college/district will use their existing Download Client, but will create Job & Format Definition XML files for the International data fields and download job. These are created using the same Job & Format XML templates (that were used for the Standard Application) and a set should be created for the Pilot and Production downloads.
See the "Download Client User Guide" for details and best practices for setting up your download files, testing in Pilot, and running production download jobs.  

Update your existing Download transfer-client .jar file with latest version

College

Locate the latest version here:
OpenCCCApply Download Client – Latest version  

Create IA Format XML file to download International data fields

College

The IA Format XML template can be downloaded here. See the Download Client User Guide for instructions on creating the Format XML file.

Map IA data fields to your SIS system

College

The IA data fields are listed in the Download Client User Guide (in the back).

Create IA Job XML file to download International data fields in Pilot

College

Job XML template can be downloaded here. See the Download Client User Guide for instructions on creating the Job file and scheduling your download jobs.

Create schedule to run download job in Pilot

College

Use your own system’s download job schedulers tool. For support, contact Merrie Wales mwales@ccctechcenter.org

Point your Job file to the Pilot International Download URL Attribute to test downloads

College

The International Application Download URL Attribute is listed in the Download Client User Guide.

Add authorized International user with Add User authority in Pilot Administrator and Pilot Report Center.

CCCTC

The Tech Center must add the first “Add User” to the Pilot Administrator. At that point, the college sets up all additional users (Add Users and regular Data Users).  See the CCCApply Administrator User Guide for details on setting up User accounts for your college.

Add authorized International users with Add User and/or Data Use Only authority in Pilot Administrator and Pilot Report Center

College

See above. Once the first Add User is created, that user will be able to set up all additional users for both the Administrator and the Report Center.

Set up IA Terms & Majors in Pilot Administrator

College

See CCCApply Administrator User Guide for instructions.

Configure the English Proficiency settings in Pilot Administrator (optional)

College

See CCCApply Administrator User Guide for instructions and the IA Data Specifications for data field information.

Set up IA Rules & Email Messages in Pilot Administrator (optional)

College

See the CCC Administrator User Guide for instructions. Setting up Email Rules is a two-step process: 1) Create the Email messages first; 2) then incorporate the email message ID into the email rule code. The CCCTC implementation team will assist you. Make copies of all email messages for migration to the Production Administrator.

Set up Supplemental Questions in Pilot Administrator(optional)

College

Important: Please see the Working with Supplemental Questions User Guide for instructions on setting up your supplemental questions accurately.

Confirm Supplemental Questions are configured correctly

CCCTC

CCCTC will review your supplemental questions before you go live. All “required” questions must be configured accurately to ensure students are given the correct information should they skip a required question.

See support information below

Ensure all staff and administration is aware of implementation dates

College

Notify college staff of new OpenCCC Helpdesk Support contact info

College

See support information below

Ensure all staff and administration is aware of implementation dates

College

Make all necessary student website changes using new URL

College

Transfer information from Xap International App Intro page to student website

College

IF you were using the Xap International Application only!

Schedule Report Center training for IA admissions staff

College

Ensure all marketing/recruitment materials are updated with new URL and support information

College

Enter test applications to the Pilot application URL (see above)

College

Run download job in Pilot environment to test downloads

College

Ensure all data is importing to SIS successfully

College

Notify CCCTC team when Pilot testing is complete

College

Confirm college branding image is in place in Production Application

College

Confirm Shibboleth IdP is implemented and locate existing Administrator & Report Center URLs to the Production Environment

College

Note: These are not the Application URLs shown above. These are the URLs to the Production Administrator Tool & Report Center (configured from Shibboleth IdP installation). See additional notes in the Development table above.

Set up Downloads in Production Environment

Using your existing Download Client, copy the Download Job & Format Definition XML files used in Pilot environment to set up your Production download job and begin testing.

Update your existing Download transfer-client .jar file with latest version

College

Locate the latest version here:
OpenCCCApply Download Client – Latest version  

Create IA Format XML file to download International data fields

College

We recommend you make a copy of the Pilot files for your Production downloads

Create IA Job XML file to download International data fields in Production

College

We recommend you make a copy of the Pilot files for your Production downloads

Create schedule to run download job in Production Environment

College

For support, contact Merrie Wales mwales@ccctechcenter.org

Point your Job file to the Production server to test prod app downloads

College

The International Application Download URL Attribute for the Production server is listed in the Download Client User Guide.

College

Add authorized International user with Add User authority in Production Administrator and Production Report Center.

CCCTC

The Tech Center must add the first “Add User” to the Production Administrator. At that point, the college can set up all additional users (Add Users and regular Data Users).  See the CCC Administrator User Guide for details on setting up User accounts for your college.

Add authorized International users with Add User and/or Data Use Only authority in Production Administrator and Production Report Center

College

See above. Once the first Add User is created, that user can set up all additional users for both the Administrator Tool and the Report Center.

Set up IA Terms & Majors in Production Administrator

College

Terms and majors can be migrated by exporting the files from the Pilot Administrator and importing to the Production Administrator.

See CCC Administrator User Guide for instructions.

Configure the English Proficiency settings in Production Administrator (optional)

College

The English Proficiency settings must be set up by hand in the Production Administrator. Please ensure that settings match between the Pilot and Production Administrators.  See CCC Administrator User Guide for instructions and the IA Data Specifications for data field information.

Set up IA Rules & Email Messages in Production Administrator (optional)

College

Cut + paste your email messages and Rules from the Pilot Administrator to the Production Administrator. Ask your CCCTC implementation team for help if needed.

Set up Supplemental Questions in Production Administrator (optional)

College

Your Supplemental Questions XML file can be copied and imported to the production Administrator. Ensure all “required” supplemental questions are configured correctly. See the Working with Supplemental Questions User Guide for details.

Notify college staff of new OpenCCC Helpdesk Support contact info

College

See support information below

Ensure all staff and administration is aware of implementation dates

College

Make all necessary student website changes using new URLchanges to your student-facing listing the production application URL

College

Transfer information from Xap International App Intro page to student website

College

IF you were using the Xap International Application only!

Schedule Report Center training for IA admissions staff

College

Ensure all marketing/recruitment materials are updated with new URL and support information

College

Enter test applications to the Production application URL (see above)

College

Run download job in Production environment to test downloads

College

Ensure all data is importing to SIS successfully

College

Notify CCCTC team when Production testing is complete

College