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Pilot Meeting Information

This meeting will be held online via Zoom.

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titleMeeting Information

Date:   Monday, March 4, 2019

Time:  3:00PM - 4:30PM

Topic: CCCApply Non-Credit Application Pilot Project - March 4 Meeting

Location: ONLINE

Zoom Meeting URL:  https://cccconfer.zoom.us/j/6770513851

Phone:  Dial: +1 669 900 6833 (US Toll) +1 646 876 9923 (US Toll)

Meeting ID: 677 051 3851


Agenda

TIMEDESCRIPTIONSPEAKER
3:00 PM

Welcome

Donohue
3:05 PM

Roll Call.  Confirm Participants Information

Donohue
3:10 PM

Review Pilot Project Plan 

See more information below
3:20 PMDEMO:  CCCApply Non-Credit App WorkflowSee more information below
3:30 PMDEMO:  Setting Up Administrator, Downloads, ReportsSee more information below
3:40 PM

Review Non-Credit UAT Implementation Checklist 

See more information below
3:55 PM

Discussion:  Issues & Concerns with AB 3101 Residency Exemption for Non-Credit

See more information below
4:10 PM

Review Proposed Feature Enhancements: 

  1. Major / Major Category:  MVP (Credit vs. Non-Credit)
  2. Supplemental Questions:  MVP  (Credit vs Non-Credit)
  3. Needs & Interests Page
See more information below
TBDSURVEY - Gather Questions for Non-Credit App SurveyLeahy / Donohue
4:30 PMSchedule Recurring (bi-weekly) Meetings
4:35 PM

Close Meeting



Anchor
roll-call
roll-call
Roll Call

CCCApply Non-Credit Pilot Member Roster

Expand


Non-Credit Application Pilot Members
A&R Contact

✓
College / District
IT Contact

✓
Paulette Linoplino@chabotcollege.eduXChabot College


Monika Liu

mliu@ccsf.edu

X

City College of SF

Quyen Lu

qlu@ccsf.edu

X
Francine Luong

fluong@ccsf.edu

XCity College of SFSheila Pontanaresspontana@ccsf.eduX
MaryLou Leyba

mleyba@ccsf.edu

XCity College of SFWonda Wongwowong@ccsf.eduX



City College of SFChien Linclin@ccsf.eduX



Coastline College

Kyle Mack

kmack7@cccd.eduX
Anna SalazarSalazaal@elac.eduXEast LA College


Anthony Cervantes
cervantesanthony@fhda.edu

Foothill College

Chien Shih

shihchien@fhda.edu
Elias Regaladoregaladoelias@fhda.edu
Foothill College

Jerrick Woo

Mahmood Hasan, Supervisor, PMO group

Jyoti Gavali: Project Analyst.

Linda Koyama

woojerrick@fhda.edu

X

X


X


X

Kristy Lislelislekristy@fhda.eduXFoothill College


Tina King, Ed.D.tking@noce.eduX

North Orange CCD (SCE)




Triseinge Ortiztortiz@noce.eduXNorth Orange CCD (SCE)


Shontel Coronascorona@noce.eduXNorth Orange CCD (SCE)


Jason Makabali

jmakabali@noce.edu

XNorth Orange CCD (SCE)


Thea Quigley

Thea.Quigley@rccd.eduXRiverside CCDAli Salinasasalinas@rcc.eduX
Paula Barrera
XRiverside CCD


Esau Tovar, Ph.D.

tovar_esau@smc.eduX

Santa Monica College




Dione Carter
XFai Fong


Luis Jauregui
X



Mitch Leahymleahy@santarosa.eduXSanta Rosa Jr. College





Sierra College

Julia Arreguyjarreguy@sierracollege.edu
Gerlie Jeltemagjeltema@socccd.eduXSouth Orange CCD


Stephanie Murguiasmurguia@cerritos.edu
Cerritos College


Michelle Pena

michelle.pena@bakersfieldcollege.edu


Bakersfield College


Elena Alcalaealcala@cccco.edu
CCC Chancellor's Office


Michael Quiaoit

mquiaoit@cccco.edu


CCC Chancellor's Office


Patty Donohue

pdonohue@ccctechcenter.org

XCCC Technology CenterMerrie Wales

mwales@ccctechcenter.org

X
Jennifer Colemanjcoleman@X



Amanda Mason

amason@unicon.net


CCC Technology CenterKasey Crosby

kcrosby@ccctechcenter.org

X


22


8




Info

This Meeting's Recording:   <  Zoom meeting recording goes here  >


Project Overview 

  • Pilot Overview 
  • Project Timeline & Schedule
  • Pilot Objectives
  • Success Criteria
    • Survey
  • Iterative Releases

Demos

#DescriptionTypeSLIDES /  PPTLink or File
1Non-Credit Application - General DemoZoom RecordingCCCApply Non-Credit Workflow Path
2Non-Credit Application - Implementation TasksZoom RecordingNon-Credit Application - Pilot UAT Slides


UAT Checklist

Review Non-Credit UAT Implementation Checklist 

Discussion

Issues & Concerns with AB 3101 Residency Exemption for Non-Credit

    1. What is their official residency status?
    2. Are colleges supposed to automatically classify them as a non-resident?
    3. What tuition fees should they be charged?
    4. Non-resident or resident fees if taking credit courses at the same time or transitioning to credit courses?
    5. If we are not determining residency classification, how does this impact apportionment?
    6. Are non-credit, non-residents not included in apportionment?

(Discuss Scope, Schedule + Budget available for Q4)

Discussion: "Must Have" Features


Discussion: What are the MVP "must have" changes required for June 2019, and Beyond

Identify List of "Must Have" Changes

  1. Major / Major Category:  MVP (Credit vs. Non-Credit)
  2. Supplemental Questions:  MVP  (Credit vs Non-Credit)
  3. Needs & Interests PageNoncredit App Introduction Page: MVP 



DescriptionUse Case / Requirement NotesLevel of EffortApproval Status

Noncredit Intro Page

Add a Noncredit Intro page

identifying

(landing page) that appears when the user enters the application using the Noncredit URL. 

"Noncredit Application" 

Add a new landing page for the Noncredit application workflow, with the following language:

Noncredit Application to College

Before applying to college you must first have an OpenCCC account.

The OpenCCC single sign-in account allows you to access the online services of the California Community Colleges.

OpenCCC is a service of the California Community Colleges Chancellors Office. The information in your account is kept private and secure.

Majors 

Supplemental Questions

Best case 1st - Determine which questions appear in each application

Next best 2nd - Allow colleges to use same questions in both apps, or not

Third case - Turn off for noncredit app





College User Story



Student User Story



Different Majors for Noncredit Application 

The Noncredit application needs to display only the Majors/Programs of Study that are identified for noncredit applicants. 

to Need to be able to differentiate between credit Majors and Noncredit majors in the Majors field

But still need to be able to display all majors

Category field is not needed - needs to be hidden in the noncredit app
  • Colleges want the option to only show the Majors/Programs of Study that are flagged for the noncredit application.  
  • They want the option to show ALL Majors/programs as well. 
  • Each individual Major/Program that should appear in the Noncredit application should be flagged for it.  Thus, if all Majors/programs are flagged, they will all display in the noncredit app.
  • The Major Category field should NOT appear in the Noncredit Application. Should be hidden.

"





College User Story

"As a college admissions staff, I need the ability to identify/flag which Majors/Programs of Study should appear in the Intended Major/Program of Study field menu in the Standard application and/or the Noncredit application (either or both) so that noncredit students only see the programs that pertain to noncredit students."

"As a college admissions staff, I need the Major category field to not display in the Noncredit Application in order to reduce confusion for noncredit students."




Student User Story"As a student enrolling exclusively in noncredit courses I should not have to select a Major Category and should only see Majors/Programs of Study that are specific to noncredit courses/programs in the Intended Major/Program of Study menu on the Enrollment page for the college I am enrolling in."



Different Supplemental Questions in the Noncredit Application

Colleges need the ability to ask different supplemental questions of their Noncredit students.  

  1. Best case scenario: College needs the ability to specify which application each question appears in (Standard, Noncredit or both)
  2. Next best scenario: Colleges want the ability to display the same page of supplemental questions in both applications or not. 
  3. At the very least: Colleges would rather have supplemental questions turned OFF in their Noncredit application if they can't have either of the other two scenarios. 



Best Case - College User Story



Best Case - Student User Story



DISCUSSION POLL:  What does your college's Non-Credit Program look like? 
(Need: We need to gather Use Cases to support "must have" feature enhancements to get approval for development.)




Majors & Major Categories in the Non-Credit Application

FieldCurrent ImplementationCurrent LimitationsProposed Change*Notes / Action Items
Intended Major / Program of Study
  • Required field 
  • Colleges configure custom Majors/Programs in the Administrator
  • College Majors/Programs are the same across Standard & Non-Credit
  • Currently there is no way to implement separate Majors menu/fields in the Standard & the Non-Credit;
  • All Majors/Programs will appear in both apps
  • Implement a tag/toggle in the "Add/Edit Major" modal to identify if a Major/Program should ALSO appear in the Non-Credit App
  • Implement logic that will only display the Majors that have the Non-Credit tag in the NC App. (NOTE: This means that these Majors/Programs would also appear in the Standard, but would ONLY appear in the Non-Credit app)
Confirm with dev team on estimate for June
Major Category Filter
  • Optional field / filter
  • Colleges add custom categories in the Administrator and tag Majors with them
  • Category filter menu Only appears in the Applications if one or more Categories exist
  • Currently there is no way to implement separate Category feature in the Standard & the Non-Credit;
  • All Categories will appear in both apps
  • Disable the Major Category filter in the Non-Credit App
  • Basically, the "Non-Credit tag" toggle would serve as the filter in the Administrator.  
  • Only the Majors/Programs with the NC tag will display in the "Majors/Programs" menu in the Non-Credit app.
Confirm with dev team on estimate for June

Supplemental Questions in the Non-Credit Application

Field / Page

Current ImplementationCurrent LimitationsProposed Change
Supplemental Questions XML Page
  • Optional; Supplemental Questions are not required to be used
  • Colleges configure supplemental questions in an XML file and upload in the Administrator
  • Colleges must configure the questions using XML code 
  • Only one page of Supplemental Questions can be active and displayed at any one time
  • There's no way to schedule when Supp Questions display; the display specs are set in the Administrator and it's either Active or Inactive
  • Currently there's no way to separate or differentiate Supp Questions page for the Standard vs. Non-Credit applications; If one page is uploaded and enabled, it will appear for both applications by default;

Proposed options:

  1. Disable Supp Questions completely in the Non-Credit Application for now (for June) and build in custom feature logic in the next version of CCCApply (2020)
  2. Add logic to the Supplemental Questions XML code that would also show a question in the Non-Credit application IF tagged or flagged for Non-Credit (in the XML question code). . In other words:  All Supplemental Questions will display in the Standard Application, but only the questions that have coded tag for the Non-Credit will appear in the NC application.  The Supp Questions page must have one or more "tagged" questions for Non-Credit for the page to appear in the Non-Credit.
  3. Show an (active/enabled) Supplemental Questions page in the Non-Credit Application ONLY if one or more of the questions have the NC tag. Otherwise the entire page is hidden. 

Other Must Have Requirements

#DescriptionNext Steps



(Note: Scope, Schedule, Budget for FY18/19 Q4)

Survey

  1. What questions do we ask?
  2. Who is our target audience?
  3. How do we reach them?

QuestionTypeAudienceExpected Outcome

Send the concerns to the committee for feedback and any other questions























Next Actions 

#DescriptionNotesAssigned to DeadlineStatus



















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