Online Meeting Information

This meeting will be held online via Zoom.

Agenda

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roll-call roll-call

Roll Call

2018 Steering Committee Member Roster

Steering Committee Members Email List

Post CACCRAO Conference - April 29, 2018 - May 2, 2018

Sacramento, CA - Holiday Inn Oldtown

CCCApply Steering Committee Meeting

(Set our 2019 calendar during this meeting)

Reminders and invitations with call-in zoom info will be sent out in advance of each meeting.  Mark your calendars now!

Election of 2018-2019 Steering Officers

In May 2018, the committee voted by online survey to nominate/elect officers for the 2018-2019 fiscal year. Descriptions of the duties of offices were provided in the survey.

The results of the first online survey were discussed during the June 13 meeting and the following decisions were made: 

Update: 2019 Workshop 

What progress has been made since June 13?

Sacramento City College has agreed to host the 2019 CCCApply Workshop.  (Thank you Michelle!)

Sac City Spring Break - April 15 - 21.  Our workshops are traditionally held on Wednesdays.

Next steps:

1. Vice Chair organizes a sub-committee to begin planning 
2. Secure host college Contact and schedule meeting to discuss facility and meals planning
3. Start working on theme and format
4. Start working on a survey

** Discussion from July 25th meeting **   

1. When discussing the question, "will we be combining eTran and CCCApply into one day or not?", the feedback is that we want two separate workshops. The feeling was that combining both into one day, cut into the amount of sessions that we could have and that if given the choice, we don't want to combine again.
2. Plan for more report center sessions. The feedback on last year was that the session was too high level for many newbies. Plan for several sessions; have a track for Report Center sessions
3. Computer Lab - have an event or events planned in the lab during the day.
   1. A couple report center sessions 
   2. Reserve time with a tech expert - in advance?  for example Ellucian Live - would have you reserve time in advance (weeks/months) - 
      1. Set it up so people can reserve time on specific subject area and include their skill level
4. Have attendees/invitees sign up for sessions in advance so we can better gauge room size and need/interest

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2018-meeting-schedule 2018-meeting-schedule

2018 Meeting Schedule

Reminders and invitations with call-in zoom info will be sent out in advance of each meeting.  Mark your calendars now!

Update on CCCApply Redesign Workgroup 

1. Update Share Redesign Workgroup mission and objectives
   1. AB3101 - Discuss the issues and the facts behind this bill.
2. Workgroup sub-committees
   
   1. Non-Credit committee
   2. Fields & Questions committee
   3. Low-hanging Fruit Changes 
   4. Deployment Schedule
   5. Other workgroups
3. Update on the Ideas42 Study on CCCApply
   1. Objectives and timeline
   2. Ways to collaborate now
        

CCCApply Redesign FY2019 Release Schedule

September 2018

1. Recap CCCApply September 28 Release
   1. Release notes are posted:  Release 6.2.0 Summary Notes
   2. Communication:  Weekly email campaign with links to supplemental information on CCCApply Public Documentation

Redesign Release Schedule

November/December 2018

December 7, 2018

• Race & Ethnicity UI revision
• UI Styles & Branding Enhancements (Update - Part 1: Align with MyPath Styles)

March 2019

• Non-Credit Application Effort
• Low-hanging fruit streamlining changes - Part II

Update on CCCApply Redesign Workgroup 

1. Update Share Redesign Workgroup mission and objectives
   1. AB3101 - Discuss the issues and the facts behind this bill.
2. Workgroup sub-committees
   1. Fields & Questions committee
   2. Low-hanging Fruit Changes 
   3. Deployment Schedule
   4. Other workgroups
3. Update on the Ideas42 Study on CCCApply
   1. Objectives and timeline
   2. Ways to collaborate now

4. Phase 1: CCCApply Application Changes Approved for September 2018.

5. Next steps?  

Change Requests Proposed during the CCCApply Redesign Workgroup update discussion:

• Implement logic that will auto-direct applicants to MyPath after they submit a CCCApply application. This change is for colleges using MyPath ONLY . Ensure that the Back button cannot return the user to CCCApply or Account and that their session has ended (timed out) to ensure privacy of the applicant. (shared computer terminals, etc.)
• Remove the Step Forward link (displaying as "Keep Moving > " from the Links & Opps page for ALL users
  • SSN Revision
  • Residency Page Revision
  • Education Page revision
  • College Attended revision
• Account Recovery Revision
  • Implement text messaging capabilities (P2)
  • Revise options for account recovery - allow the applicant to choose method for 
• Start work on the "non-credit implementation" 
• Start work on mobile-device/responsive design
• Start work on the Spanish-translation
• Start work on new back-end micro-services
  
  • Work with CCCApply redesign workgroup on enhancing for Non-Credit Application

Notes:

Ensure our Standard Application paper version is ADA compliant.  Per Catherine Frost, Contra Costa College, they are saying it's not ADA compliant. Get in front of Sean Keegan for verification and if we need to update it. 

• UI Styles & Branding Update - Part 2: New CO Brands
• Updated Standard Application - paper version (Must be ADA compliant & pass accessibility review)

June 2019

• Start work on mobile-device/responsive design
• Start work on the Spanish-translation
• Start work on new Form Generating Engine / back-end micro-services

Update: 2019 Workshop 

What progress has been made since July 25?

Where:  Sacramento City College has agreed to host the 2019 CCCApply Workshop.  (Thank you Michelle!)

When:  TBD  Note: Sac City Spring Break - April 15 - 21.  Our workshops are traditionally held on Wednesdays.

Next steps:

1. Vice Chair organizes a sub-committee to begin planning 
2. Secure host college Contact and schedule meeting to discuss facility and meals planning
3. Start working on theme and format
4. Start working on a survey

** Discussion from July 25th meeting **   

1. When discussing the question, "will we be combining eTran and CCCApply into one day or not?", the feedback is that we want two separate workshops. The feeling was that combining both into one day, cut into the amount of sessions that we could have and that if given the choice, we don't want to combine again.
2. Plan for more report center sessions. The feedback on last year was that the session was too high level for many newbies. Plan for several sessions; have a track for Report Center sessions
3. Computer Lab - have an event or events planned in the lab during the day.
   1. A couple report center sessions 
   2. Reserve time with a tech expert - in advance?  for example Ellucian Live - would have you reserve time in advance (weeks/months) - 
      1. Set it up so people can reserve time on specific subject area and include their skill level
4. Have attendees/invitees sign up for sessions in advance so we can better gauge room size and need/interest

Change Requests Parking Lot

Change Requests Proposed during the CCCApply Redesign Workgroup update discussion:

• Continue working moving the Consent to Release mechanism to the beginning of the application.
• Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application. Great suggestion.
• For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.Another suggestion is to zip up the Review App page and give students the option to view the Review the page.it.

Implemented

• Implement logic that will auto-direct applicants to MyPath after they submit a CCCApply application. This change is for colleges using MyPath ONLY . Ensure that the Back button cannot return the user to CCCApply or Account and that their session has ended (timed out) to ensure privacy of the applicant. (shared computer terminals, etc.)
• Remove the Step Forward link (displaying as "Keep Moving > " from the Links & Opps page for ALL users
• Expand the request to remove the Review Application page and combine that with the other change request to combine the Consent & Submission pages. “Language should include “it’s recommended that you review your application” (See CR# 2018-28: Combine Review App, Consent & Submission pages in CCCApply )
• Another suggestion is to zip up the Review App page and give students the option to view the Review the page.

Archive

Note: This recording is over 2.5 hours.

1. Review goals & objectives for this discussion
   1. Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
      1. SAAM
      2. Ed Code & Title V
      3. CCC Residency Questionnaire
      4. http://www.caccrao.org/wp-content/uploads/2016/01/AR_New-Directors_Manual_2016_Final.pdf
   2. Review language pertaining to CCCApply in new AB3101 to identify ways to support that effort. 

Steering District Roster: Approval Poll Table