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Problem Statement or Business Need
Per Vice Chancellor Omid Pourzanjani, AB3101 requires that questions MUST be removed from the CCCApply application in order to make it shorter. The CCCApply Redesign Workgroup has been meeting bi-weekly since June 1, 2018 to determine how best to do that.
The Workgroup team, along with various sub-committees within that Group, have identified questions and pages that can be removed that may not be absolutely needed at the time of application.
Questions to be removed from the CCCApply Standard Application:
College Enrollment:
Change order of the response options in the drop-down menu, putting "enrolling in high school (or lower grade) and college at the same time" first (1) in the order of four. This was discussed at the CACCRAO 2018 A&R Directors Training session (9-18-18) with Sonja Horn (Yuba), Brian Dean (Citrus/Cypress? (add values to the High School Education Level and rename the question (only) Highest Education Level.
College Attended - add skip logic to only display if user has logical College Enrollment Status. If displayed then remove the a"Attendance From" and "Attendance To" fields from display.
From Citizenship Status - add DACA value to the field response options
Parent Education Levels (check with Omid)
Athletic Interest Questions (3)
Special Residency questions: Seasonal Ag worker, CA public
All of the residency questions were put onlyThe recently passed Assembly Bill 3101 (AB3101) would exempt a student seeking to enroll exclusively in career development and college preparation courses, and other courses for which no credit is given, from community college residency classification requirements.
AB3101 calls to revise the [CCCApply] process so that only data that is required by the federal gov, state law, or that is otherwise necessary...be collected during the process.
And...to the extent that data can be collected from the student at a later time, to delay the collection of that data until after the student has applied to a community college.
[AB3101] would exempt a student seeking to enroll exclusively in career development and college preparation courses, and other courses for which no credit is given...from community college residency classification requirements.
The application therefore needs to be updated to streamline the application process to exempt non-credit students from the residency determination, and only collect data that is required by the federal gov, state law, or that is otherwise necessary at the time of application.
CCCApply Proposed Solution
Questions to be Removed
Description | Page/Section | Data Field(s) | Remove or Change | Change Requirements | Legal Implications |
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Social Security Number | Account / Edit Account | <ssn> <ssn_type> <no_ssn> <ssn_exception> | REMOVE/ REVISE | Revise the Social Security Number question to the proposed format - removing the need for the SSN Type field, the SSN Exceptions, and the "I plan to apply for financial aid" checkbox. Streamline the Social Security Number question in the Account creation to new proposed format. This format would:
Keep the following elements in the question:
| RISK - the financial aid checkbox triggers the "Financial Aid Flag" and algorithm - if we remove this and the financial aid section in the N&I section, we would need to remove the financial aid algorithm and turn off the fla. |
College Education | Colleges Attended | <higher_edu_level> | REMOVE | As these response values are being combined with the HS Edu Level (renamed to "Highest Education Level" - Remove this question from the application. These response options would be added to the HS Ed Level question (see above) | |
Welcome page | OpenCCC.net | REMOVE | Remove this page from the workflow - The information can be moved to the Help page. Make the homepage/landing page for "www.openccc.net" to the Sign-In page. | ||
Create Your Account page | OpenCCC.net | REMOVE | Remove this page from the workflow - The information can be moved to the Help page This page contains out-dated information that was pertinent in the first couple of years after launching OpenCCC and moving away from the Xap application, which issued email addresses as part of the account creation process. The options to be reviewed are:
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Language | Needs & Interests | <comfortable_english> | REMOVE | Remove the "Are you comfortable reading and writing English" from the application | |
Financial Aid Section | Needs & Interests | <financial_assistance> <tanf_ssi_ga> | REMOVE | Remove the entire section called "Financial Assistance" from the application Remove the "Are you interested in receiving information about money for college?" from the application AND Remove the "Are you receiving TANF/CalWorks, SSI, or General Assistance?" from the application These questions are on the Promise Grant | |
Mainphone Ext Second Phone Ext | Account / Edit Account | <mainphone_ext> <secondphone_ext> | REMOVE | Remove the Mainphone and Second Phone extension fields from the phone section of Account Creation, Edit Account per Workgroup | |
Questions to be REVISED
Description | Page/Section | Data Field(s) | Remove or Change | Change Requirements | Legal Implications | |||||||
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Out-of-State Activities Residency Questions | Residency | <ca_outside_tax> <ca_outside_tax_year> <ca_outside_voted> <ca_outside_voted_year> <ca_outside_college> <ca_outside_college_year> <ca_outside_lawsuit> <ca_outside_lawsuit_year> | REVISE | Combine the four OOS activity questions into one question with bullets:
Background & Reasoning
Question would be worded like this:
If the applicant is a minor, display the following language:
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Special Residency Section | Residency | REVISE | Move the Special Residency section down below the "Out of State Activities" section and implement skip logic to hide unless...
NOTE: No change to the Homeless Youth or Foster Youth questions. These would ALWAYS display on screen as currently implemented. | |||||||||
Special Residency: Seasonal Worker | Residency | <ca_seasonal_ag> | REVISE | Hide this question unless user answers Yes to the Out-of-State activity question | IF the applicant is determined to be a non-resident, the college can follow up with these special residency exceptions via Rule and Email | |||||||
Special Residency: Public School Employee | Residency | <ca_school_employee> | REVISE | Hide this question unless user answers Yes to the Out-of-State activity question | IF the applicant is determined to be a non-resident, the college can follow up with these special residency exceptions via Rule and Email | |||||||
Special Residency: State University Employee | Residency | <ca_college_employee> | REVISE | Hide this question unless user answers Yes to the Out-of-State activity question | Same as above | |||||||
No Permanent Address Currently Homeless | Account Permanent Address Info | <no_perm_address_homeless> | REVISE | Remove barrier for Homeless Youth in CCCApply California residents (born and raised in CA, went to school/high school in CA, etc.) are getting classified as "possible residents" in the Residency logic because they are checking the box saying they are currently homeless. Revise the line item in the Area B residency logic to bypass the B2 classification for "Is permanent address NOT California?" IF the homeless checkbox is checked. This would be a simple logic amendment and would still continue to set classification correctly for all other circumstances other than this homeless indicator. | Risk - touching the residency algorithm always comes with risk - ensure this does not negatively affect the original logic statement | |||||||
No Current Mailing Address Currently Homeless | Account Current Mailing Info | <no_current_mailing_homeless> | REVISE | Address Homeless Youth problem in CCCApply To remove the problems we are hearing from colleges around the homeless youths getting tagged as "R2" for residency purposes, add logic to the Area B residency algorithm to ignore the homeless checkbox if the current mailing address is out of California Tyler says this would work - just need to flesh this out. | Risk - same as above | |||||||
Homeless Youth Questions | Residency | REVISE |
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Foster Youth Questions | Residency | REVISE |
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Athletic Interest: Inter-collegiate Athletic Interest: Intracollege | Needs & Interests | <athletic_intercollegiate> <athletic_intramural> <athletic_not_interested> | REVISE | MAKE THE Athletic Interest question/section "opt-in" - allow the colleges to request display Otherwise - remove the Athletic Interest section in the application This would remove the athletic interest question: However, as this question is used by 80% of the colleges (who have implemented the supplemental Title IX survey) we could make this question an "opt-in" section, allowing colleges to decide if they want to "turn on" the athletic questions or not. | ||||||||
Citizenship | Citizenship Status page | REVISE | Revise the "Citizenship" section label to: "Citizenship/Immigration Status" Update section label & select question labels | |||||||||
Enrollment Status | Education page | <enroll_status> | REVISE | Update the logic in the Enrollment Status field to HIDE the College Education & Colleges/Universities Attended sections IF user selects:
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HS Education Level | Education | <hs_edu_level> | REVISE |
Revise the conditions and logic to only display the response options that align to the college enrollment responses, such as:
Move the logic from College Education to this question - IF user selects: Associates Degree, THEN display the Colleges Attended (college_count) and all the corresponding logic (i.e., display Col1-4 fields depending on number selected in college count.
| None because there will be no change to the data output to the colleges - we are just combining two fields into one (removing College Education Level dropdown from the application) | |||||||
Colleges Attended | Colleges Attended | REVISE | Update conditions: Display the Colleges Attended and Colleges & University fields (Col1-4) if the user's 'College Enrollment Status" indicates they have previously attended college | |||||||||
Colleges Name | Colleges Attended | REVISE | Update the conditions for display Only display this section IF student selects: 2 = Transfer student from another college 3 = Returning student to this college after absent for a main term Y = concurrent enrollment from the College Enrollment question menu | |||||||||
Mainphone Second Phone | Account / Edit Account | <mainphone> <secondphone> | REVISE | Enhance the Mainphone / Second phone fields to add additional options to identify:
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Lower Priority Changes
Non-credit workflow
Work with the Non-Credit sub-committee to
Page/Section | Description | Data Field(s) | Remove or Revise | Change Requirements | Legal Implications | ||||||||||||
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Education | Last HS Attended | <hs_attendance> | REVISE | To remove barriers for dual enrollment students, ADD a response option/value to the Last HS Attended field/question for "I attended a grade lower than high school" for middle school students.
See 2018-26: Add Value to Last High School Attended Section in Apply | |||||||||||||
Enrollment Status | Education page | <enroll_status> | REVISE | This request came from the CACCRAO A&R Directors Training 2018 Revise the order of the response options to: Y = Enrolling in high school (or lower grade) and college at the same time 1 = First-time student in college (after leaving high school) 2 = Transfer student from another college 3 = Returning student to this college after absent for a main term | Help Page | Hyperlink | Update the Help page to include information removed from the old Introduction page and other supporting instructions for completing the application. | Citizenship | DACA response | <citizenship_status> | REVISE | Add value to the Citizenship status field for "DACA status" If DACA is selected, display the same fields that appear for the other non-resident values: | Account Creation Page 1 | Previous Name | CHANGE | REVISE | To save dev time on this story, in our current uPortal application - instead of changing the format to checkbox - just default the answer to No/False. Since we will be redesigning the UI in a future release, it makes sense to simplify these types of changes in this version, right? In the future, let's re-think the use of radio buttons unless they are absolutely needed. Amanda - can you please update this ticket and the Previous Name format change ticket to just "default response to No/False" and make sure the user can easily click on Yes to change their answer. |
Changes Opposed
Change order of the response options in the drop-down menu, putting "enrolling in high school (or lower grade) and college at the same time" first (1) in the order of four. This was discussed at the CACCRAO 2018 A&R Directors Training session (9-18-18) with Sonja Horn (Yuba), Brian Dean (Citrus/Cypress? (add values to the High School Education Level and rename the question (only) Highest Education Level. | |||||
Help Page | Hyperlink | Update the Help page to include information removed from the old Introduction page and other supporting instructions for completing the application. | |||
Citizenship | DACA response | <citizenship_status> | REVISE | Add value to the Citizenship status field for "DACA status" If DACA is selected, display the same fields that appear for the other non-resident values: | |
Account Creation Page 1 | Previous Name | CHANGE | REVISE | To save dev time on this story, in our current uPortal application - instead of changing the format to checkbox - just default the answer to No/False. Since we will be redesigning the UI in a future release, it makes sense to simplify these types of changes in this version, right? In the future, let's re-think the use of radio buttons unless they are absolutely needed. Amanda - can you please update this ticket and the Previous Name format change ticket to just "default response to No/False" and make sure the user can easily click on Yes to change their answer. | |
College Attended - add skip logic to only display if user has logical College Enrollment Status. If displayed then remove the a"Attendance From" and "Attendance To" fields from display.
Requirements Summary
# | Title | User Story | Importance | Notes |
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1 | ||||
2 |
ENSURE WE UNDERSTAND THE LOGIC BEHIND THE FOLLOWING QUESTIONS:
coenroll_confirm
Change Specifications
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Changes to Data Download File
Changes to Logic
Table B. Outline of Area B (Stay and Intent)
Step | Evaluation Statement | Data Elements & Logic | If Yes | If No |
1 | Do out-of-state indicators support intent? | ca_outside_tax = 0 AND ca_outside_voted = 0 AND ca_outside_college= 0 AND ca_outside_lawsuit = 0 | Go to step 2 | Class B2 (flag 30) |
2 | Has the applicant lived in California for two years prior to RDD? | ca_res_2_years = 1 | Go to step 5 | Go to step 3 |
3 | Has the applicant been resident in CA for over a year prior to RDD? | ca_date_current ! = null AND ca_date_current < RDD minus 1 year | Class B2 | Go to step 4 |
4 | Is the applicant a current or former foster youth, under age 20, and now residing in California? | foster_youth_status is != 0 | Class B2 go to step 5 (flag 70) | Class B0 |
5 | Has the applicant completed HS outside CA in last 2 years? | education: hs_state ! = CA AND education: hs_comp_date RDD minus 2 years | Class B2 | Go to step 6 |
6 | Is the applicant in military with non CA home of record? | military_status = 2 AND ( military_home_state != CA OR military_legal_residence!= CA) | Class B2 | Go to step 7 |
7 | Is the applicant under the care and control of a guardian, under 19 and unmarried? | ‘over19OrMarried’= 0 AND ‘guardianOrParentRelation’ = G | Class B2 | Go to step 8 |
8 | Is the applicant’s current address outside of California AND the student is not homeless? | ‘Mailing address – state’ != CA AND | Class B2 | Go to step 9 |
9 | Is the applicant’s permanent address outside of California? | ‘Permanent address – state’ != CA | Class B2 | Go to step 10 |
10 | Is the applicant under 19 as of RDD with last high school out-of-state? | RDD minus19 years > personal_info: birthdate AND education: hs_state != CA | Class B2 | Go to step 11 |
11 | Was the applicant enrolled in an out-of-state college with a ‘To Date’ within the year previous to the term start date? | In any row of colleges_attended table: If state != CA AND to_date is greater than the term start date minus 1 year. | Class B2 | Go to step 12 |
12 | Has Class B0 been set? | Class B0 has been set | Class B0 | Go to step 13 |
13 | Has Class B2 been set? | Class B2 has been set | Class B2 | Class B1 |
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Supporting Documentation
Below is additional documentation (i.e., CCCCO legal opinions, residency and/or education code citations, legislation citations, supplemental information, etc.) to be referenced in support of this change request.
Description | File or Link |
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For Internal Use Only
Related JIRAs |
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DED: Education fields
The tables in this section show the fields that are populated from the Education tab of the CCCApply standard application.
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Enrollment Status
High School Education Level
High School Completion Date
Higher Education Level (College)
Higher Education Completion Date
Highest Education Level
Graduated From California High School
Attended California High School for Three Years
High School Attendance
High School Not Listed
Last High School Attended: Country
Last High School Attended: State
Last High School Attended: City
Last High School Attended: CDS Code
Last High School Attended: Full CDS Code
Last High School Attended: CEEB Code
Number of Colleges Attended
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