Online Meeting Information
This meeting will be held online via Zoom.
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title | Meeting Information |
Date Wednesday, July 25, 2018
Time 10:00am - 3:00pm
Location TBD Norco College - Riverside CCDtitle | Click here to see the Zoom meeting information... |
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Zoom Information
Join from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/773414900
MEETING ID: 773-41-4900
Use VoiP or Call TOLL Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)
NOTE: Please note that the numbers above are not toll-free. If possible, please try toOnline Meeting Information
This meeting will be held online via Zoom.
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Date Wednesday, July 25, 2018 Time 10:00am - 3:00pm Location TBD Norco College - Riverside CCD
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Agenda
TIME | DESCRIPTION | SPEAKER |
Roll Call | Leahy | |
Murguia | ||
Election of 2018-2019 Steering Committee Officers - Term of Service from July 1 - June 30, 2019 | Leahy | |
2019 Workshop Update | Murguia | |
Recap of MIS Requirements | ||
Update on CCCApply Redesign Workgroup | Donohue, Pena, Calhoon | |
Update on CCCApply 2018 Release | Donohue / Calhoon | |
12:30PM | CCCApply Residency & Legal Questions Review | Donohue, Pena |
Close Meeting | Murguia |
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2018 Steering Committee Member Roster
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Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Election of 2018-2019 Steering Officers
The election of 2018-2019 CCCApply Steering Committee Officers is in-progress. The offices of Chair, Vice Chair, and Secretary are elected by nomination and district vote.
In May 2018, the committee voted on
A description of the offices were provided in the survey.
However, the election of the Vice Chair and Secretary was deferred from the June 13 meeting for the following reasons:- Nominees must accept the nomination before we can vote them into office.
- Only one vote per District will be counted (per the Bylaws)
- The Chair and Vice Chair offices must be an Admissions & Records representative from your District.
- Mitch Leahy - Santa Rosa
- Leigh Ann Unger - Rio Hondo
- Michael Ward - Rancho Santiago CCD
- Tuyen Nguyen - Rancho Santiago CCD
- Richette Bell - Compton College
Chair and Vice Chair Offices Must Be from Admissions & Records
Michael Ward from Rancho Santiago CCD sent the following message with his response to "decline" his nomination for the office of Vice Chair.<< Start email message from Michael Ward, June 22, 2018 >>
I decline the nominations.
For Vice Chair, technically the VC could be an IT person since that position does not require it to be an A&R person but since the Steering Committee Bylaws mention the VC succeeds as Chair but to be Chair that is not A&R then a two-thirds vote would be required to waive that requirement. I guess the IT person could simply decline the automatic succession to become Chair at end of VC term but it probably makes more sense to have an A&R person for that position anyways.
https://www.cccapplyproject.org/steering-committee
Direct link: https://www.cccapplyproject.org/steering-committee/meeting-minutes?download=36:cccapply-constitution-and-bylaws-non-editable
https://cccnext.jira.com/wiki/spaces/PD/pages/171471063/Steering+Committee
Michael D. Ward
Applications Specialist III / Blackboard System Administrator / Canvas System Administrator
Information Technology Services
Rancho Santiago Community College District
<< End email message>>"
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Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Election of 2018-2019 Steering Officers
In May 2018, the committee voted by online survey to nominate/elect officers for the 2018-2019 fiscal year. Descriptions of the duties of offices were provided in the survey.
The results of the online survey were discussed during the June 13 meeting and the following decisions were made:
- For the office of Chair, the survey results showed a majority of votes were cast for Michelle Pena of Bakersfield College. The committee decided to honor that outcome on June 13.
- For the offices of Vice Chair & Secretary, the survey results were thrown out because:
- There were several tie votes for several nominees for both offices;
- The nominees had not accepted their nominations first;
- The voting instructions did not clearly specify that the votes should be cast and counted as one vote per District, instead of one vote per person.
- Only one vote per District will be counted (per the Bylaws)
- Officers elected for Chair and Vice Chair must be from Admissions & Records within your District.
Therefore a decision was made to send out a second online survey for the election of the Vice Chair & Secretary and the results will be discussed at the next meeting on July 25. But first, nominees must accept the nomination. An email was sent out on June 14 with the names of the nominees that received any votes in the previous survey.
Mitch Leahy - Santa RosaLeigh Ann Unger - Rio HondoMichael Ward - Rancho Santiago CCDTuyen Nguyen - Rancho Santiago CCD- Richette Bell - Compton College
Secretary Nominees:
- Paulette Lino - Chabot-Las Positas District
- Stephanie Murguia - Cerritos
- Hieu Hoang -- El Camino College
Olivia Alvarado - Los Angeles CCD- Cindy Gonzales - Los Rios CCD
Michael Ward - Rancho SantiagoCCD- Ali Salinas - Riverside CCD
- Mitch Leahy - Santa Rosa
- Leigh Ann Unger - Rio Hondo
Link to survey results: 2018-2019 Steering Officers Election Survey Results
The way the survey was done didn't take in to consideration that only ONE vote per District should be counted. However, we discussed as a committee and decided that the number of votes for Michelle Pena for Chair was sufficient enough to confirm this appointment here and now. Michelle accepted the nomination and position.
However, the committee decided to defer the appointment of Vice Chair and Secretary because several of the nominees were not present for this meeting. Send out survey to collect votes. One vote per district.
CCDAli Salinas - Riverside CCD- Mitch Leahy - Santa Rosa
Leigh Ann Unger - Rio Hondo
Note: Strike-throughs DECLINED their nomination.
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Election of Vice Chair & Secretary - Online Survey - Please cast your District's vote. |
Update: 2019 Workshop
What progress has been made since June 13?
Can we confirm a HOST COLLEGE FOR 2019 by end of August 2018.Sacramento City College has agreed to host the 2019 CCCApply Workshop. (Thank you Michelle!)
Sac City Spring Break - April 15 - 21 - Stephanie is trying to get ahold of someone there. Betty GC will follow up on behalf of the Committee. . Our workshops are traditionally held on Wednesdays.
Next steps:
- Vice Chair organizes a sub-committee to begin planning
- Secure host college Contact and schedule meeting to discuss facility and meals planning
- Start working on theme and format
- Start working on a survey
Update on CCCApply Redesign Workgroup
AB3101 - Discuss the issues and the facts behind this bill.
Share the low-hanging fruit items that were approved for September 2018.
Next steps?
CCCApply 2018 Release Update
CCCApply June 2018 PILOT Release
The CCCApply PILOT annual update for June 28, 2018 consists consisted of:
Release 6.2.0 Summary Notes have been posted.
Communication schedule and supplemental information on CCCApply Public Documentation
New CCCApply Administrator
- Mostly feature parity (which mean, all the same feature functionality as currently exists in the current Administrator)
- New Features include:
- Major Category Filter - Major Category &
Ed Goal Alignment - SPAM Filter
- Major Category Filter - Major Category &
NEED VOLUNTEERS TO TEST IN PILOT SITE.
NEW DATES!
Pilot Release - June 28 (Pilot Preview begins)
Production Release - July 27
Residency Review Sub-Committee Update
Discuss the current CCCApply residency algorithm to see if there is areas for streamlining to support AB3101.
Steering District Roster: Approval Poll Table
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2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |