When a college is ready to go Live on the BOG Fee Waiver application, use these steps to prepare for deployment.
...
- Create a download job for production.
- Create a schedule to run the download job in production.
- In the production Administrator, indicate your "BOG Year" in the District table (tab) and click "Update" to confirm.
- Add BOG Users with Add-User and Use Only authority:
- Ensure that all User accounts set up in the QA environment are duplicated in the production environment.
- Set up new Users to use the QA and production Report Center*. Pertains only to New users that do not already have a production Report Center account (i.e., Financial Aid staff, Research, etc.).
- Ensure that Users have only one account per EPPN, per application, per environment. For example, Joe Doe cannot have a BOG Administrator User account under MIS code 741 and 740.
Info Authorized Users for Each Application
In order to access the Administrator (for each application) and the Report Center, designated Staff members must have a User account set up for each individual application, including the Report Center. All User accounts are set up in the Administrator (even users for the Report Center). To set up user accounts for each application, log in to the Administrator and select the "Application" from the drop down menu on the home page. Navigate to the Users tab and set up users as described in the OpenCCCApply User Guide. Repeat the process for each application that user will be authorized to access. - Migrate all Rules and Messages from QA to production.
- Rule messages can be copied and pasted from QA to production.
- Rules can be copied and pasted from QA to production.
- Notify your college staff of the student Help Desk/Support email & phone number:
Call: (877) 247-4836
Email: support@openccc.net
- Add Instructions from XAP BOG intro page on your college website.
- Change all BOG apply buttons/links on college website to point to new URL.
- Discuss go live date with CCCTC staff and schedule final checklist meeting for two weeks prior to that date.
- Disable BOG Year in XAP to prevent new applications.
| Note | ||
|---|---|---|
| ||
|
...
...
Create download job for production |
Create schedule to run download job |
Indicate BOG Year in district table in production |
Add authorized BOG users with add user authority in production |
Add authorized BOG users with use only authority in production |
Enter rules and templates into production |
Notify college staff of Help Desk/Support email & phone number |
Add Instructions from XAP BOG intro page on college website |
Change all apply buttons/links on college website to point to new URL. |
Update Go live date in College table for all colleges in the district |
Advise Help Desk of new BOG colleges |
Disable BOG Year in XAP to prevent new applications |
...
Related articles
| Filter by label (Content by label) | ||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
...
| hidden | true |
|---|
...