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Description
The purpose of this advisory committee is to provide support to the CCCApply product manager and development team in the design, development, and review of the new CCC Administrator product from the perspective of ensuring the CCCApply administrative modules align to the approved business requirements of the CCCTC Technology Initiative grant work plan for 2018 - 2021.
NOTE: A primary objective of this committee is to provide testing, migration, and implementation support to the CCCApply management and technical teams. See more objectives below.
Committee Name | CCC Administrator User Experience Advisory Committee |
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Advisory Lead | Patty Donohue - CCCTC Mitch Leahy - Colleges |
|---|---|
| Sub-Committee | Santa Rosa JC: Mitch Leahy (Goal: Recruit 2-3 more districts to support testing and migration.) |
| CCCCO Representative | Michael Quiaoit |
2018 Meeting Schedule | Meet every 3 - 4 weeks until Pilot release (May 1, 2018) |
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2018 Objectives:
- Need PILOT colleges (2 - 3) for testing (IdP authentication, authorization, navigation, etc.)
- Attend sprint demos and retros between now and MVP launch
- User testing - map it out
- Chart out MVP features vs. V2 features (map out on Roadmap for September 2018 / March 2019
- Design: review / approve all onscreen text, body copy, labels,
- Design: Need team to review navigation, college changer, module menu
- Review ETL and migration of college data configurations and settings
- CRITICAL NEED: Advisor to oversee the USER Documentation (User Guide, Technical Specifications, etc.)
- Have committee organize what else needs to be identified, reviewed, managed, reports, etc.
- Sub-Committee to support TESTING SSO Authentication & Authorization workflow (document workflow diagram)
- Support testing new enhanced Majors module functionality
Track all featues that haven't been prioritized or were re-prioritized for the MVP launch in May 2018.
Application landing page features:
Links & Technical Specifications
Custom College messaging
Promise Grant Application module (BOG year toggle - moved to the College & District Info section)
College & District Info section
Shared, global features
Objectives
Committee Meetings
| Date | Description | Zoom Meeting URL | Link to Minutes / Notes | Status | ||||||
|---|---|---|---|---|---|---|---|---|---|---|
| TBD |
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| TBD |
2018 Objectives
- User Acceptance Testing: Support the Administrator development team with testing and review functionality in the following areas:
- HIGH PRIORITY: Access management, User account setup and test SSO authentication
- HIGH PRIORITY: Authorization testing (ensure secure access to college & district data, settings, configurations)
- CCCApply admin configuration, migration, and implementation in new Admin system
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- CCCApply - onscreen text, instructions, hover help (where applicable) and user guide documentation
- CCCApply - review primary (global) navigation functionality: College changer, Module Menu bar, global Header navigation, application switcher
- Develop Migration and Implementation Plan: Users, Data, and Process
- Review ETL and migration of college data configurations and settings
- Review and test new features: enhanced Majors module, including new filtering functionality (filter and display Majors by meta majors or guided pathways)
- New college & district table contact data fields; Multiple Measures Initiative, and SPAM Filter UI screens
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- Support testing new enhanced Majors module functionality
- Application landing page features
- Support Development Process:
- Review business requirements and ensure stories for MVP comply with those requirements
- Attend development sprint demos (every 3 weeks) and provide feedback for development & design teams
- Review change requests for feature enhancements
- Gather requirements for future enhancements
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- map out on Roadmap for September 2018 / March 2019
- Track all features that haven't been prioritized or were re-prioritized for the MVP launch in May 2018.
- Review User Documentation: User guides & training videos (User Guides, Help tutorials, etc.)
Action Items
- Convene a meeting before January 20, 2018 to review the overall vision and basic framework for a new cross-functional CCC Administrator Tool.
- Patty to schedule DEMO and recurring sprint demos and itemize feature enhancements
- Patty to schedule and organize PILOT colleges to review ETL and workflow processes, etc.
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Open Items & Change Requests
| CR # | Description | Steering Review or Approval Date | New Data Fields / New Logic | Scheduled Release Date | Status - Release Notes Link |
|---|---|---|---|---|---|
2018-10 | SPAM Filter Administrator UI Screens | 10.10.16 | TBD | May 2018 | APPROVED - CCC Admin 2018 MVP 2017.07.12 - CCCTC Spam Filter - SOW |
| 2017-05 | Add Optional College-Configured Help Text Field in Majors/Programs Section | 12.06.16 | Sept 2018 | APPROVED - Admin - 2018/2019 | |
| 2017-06 | Add Ability to Branch Majors by Meta Major in Administrator 2.0 *Two-part implementation - Add "Major Area/Category" field <category> (optional) to filter Majors by college custom values (i.e., Meta majors or Guided Pathways | 10.16.16 | <category> <CIP_code> | May 2018 | APPROVED - CCC Admin 2018 MVP |
| 2014-01 | 2014-01: Ability to Align Education Goals to Majors in Administrator | 09.01.13 | N/A | May 2018 | APPROVED - CCC Admin 2018 MVP |
| NEW | Expand Messages Module for additional messaging types:
| NEW - January 2018 | TBD | NEW | |
| NEW | Move User Guides and Data Dictionaries for CCCApply to secure location (in Administrator) from Public Documentation area | Requires further discussion | September 2018 | NEW | |
| NEW | Link out to CCC Report Center from inside Administrator (eliminate need for two URLs) | NEW - January 2018 | September 2018 | NEW |
Previous Committees Notes
Update 8.03.16: The Administrator 2.0 sub-committee convened two meetings in June and July 2016 to discuss the new CCC Administrator tool currently under-development. The attendees at each meeting contributed usability feedback and requirements suggestions for the Tems, Majors and Supplemental Questions modules.
Several key requirements emerged:
- College-controlled alignment capability between Education Goals and individual Majors in order to facilitate a branching of Majors in the Standard & International applications. The corresponding UI/UX changes will need to be coordinated so the user can select their Education Goal first, then the major. This implementation has been requested in the past (also known as the Ed Goal Alignment) and another sub-committee is being formed to help review the implementation from a research and maintenance perspective;
- A new optional CIP code field is being added alongside the TOP code and Program Control Number fields;
- A new, user-friendly Supplemental Questions-generating module is being designed for staff that complies with WCAG 2.0 AA accessibility standards.
See the minutes from the 7.06.16 meeting in the CCCApply Project Site file repository > CCCApply Steering Committee > Steering Sub-Committees