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Introduction

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Table A: Data Availability Chart

Source Data Set

CCCCO Access

College Access

Requires Opt-In for inclusion

DW Direct
Connection

DW
Report Server

DW Direct
Connection

DW
Report Server

CCCApply Standard Application

(tick)

(tick)

(tick)

(tick)

CCCApply Noncredit Application

(tick)

(tick)

(tick)

(tick)

CCCApply International Application

(tick)

(tick)

(tick)

(tick)

California College Promise Grant Application

(tick)

(tick)

(tick)

(tick)

Decrypted LGBTQ Data (and Report)

(tick)

(tick)

(tick)

(tick)

Multiple Measures Placement Service (MMPS)

(tick)

(tick)

(tick)

(tick)

MyPath

(tick)

(tick)

(tick)

(tick)

COCI: Chancellor's Office Curriculum Inventory

(tick)

(tick)

(tick)

(tick)

C-ID: Course ID Numbering System

(tick)

(tick)

(tick)

(tick)

Canvas Data 2 (Opt-in required)

(tick)

(tick)

(tick)

CO-MIS

(tick)

NOVA

(tick)

Launchboard

(tick)

CTEOS

(tick)

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Data dictionaries for the above data sources are available on the CCC Data Warehouse documentation site. 

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Participants, Roles, and Responsibilities

Participant

Is responsible for…

College/District Researcher

  • Sends request for direct access connection to the assigned ES College Experience Manager (CEM)

  • Identifies the primary IT and researcher contacts

  • Vets the user(s) and confirms authorization of requested scope

Enabling Services (ES) College Relationship Manager (CEM)

  • Handles the incoming request for direct access connection and initiates ES processes

ES Implementation Configuration Engineer (ICE)

  • Communicates directly with college primary IT/network contact and provides access to online documentation

  • Oversees the implementation project, tracks tasks, and communicates status updates

College/District IT/Network Admin

  • Ensures ICE engineer has required system configuration information to support the project (see details below)

  • Works directly with ICE engineer to implement site-to-site VPN, connection to the database, and account login

  • Provides support to local researchers working remotely so they can connect to the VPN

ES Implementation Configuration Engineer (ICE)

  • Facilitates configuration of custom VPN and tunnel based on college system information

  • Creates service account and provides secure login credentials to authorized user(s)

  • Supports IT contact with connection and initial query testing

  • Provides implementation status updates and, upon completion of implementation, turns over “live” account to ES Support as needed

ES Support Services

  • Facilitates resolution of issues for post-implementation (live) support needs from college primary contacts

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IMPORTANT: Colleges and districts that use their own analytics/BI applications are responsible for their own support in using those tools.

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The value of <misScope> can be derived from the prefix of your Data Warehouse Direct user name which is in the format of <misScope>_<firstInitial><lastName> i.e. 000_jdoe, where 000 represents the MIS scope value. An example of the resulting schema for accessing tables within the Application database = dw_apply_read_000.

Application (Data Source)

Database Name

Query Schema Format

CCCApply Application

application

dw_apply_read_<misScope>

CC College Promise Grant

bogfw_application

dw_apply_read_<misScope>

CCC International Application

intl_application

dw_apply_read_<misScope>

Multiple Measures Placement Service (MMPS)

mmps

dw_apply_read_<misScope>

Chancellor's Office Curriculum Inventory (COCI)

coci

dw_coci_read_<misScope>

Course Identification Numbering System (C-ID)

cid

dw_cid_read_<misScope>

Canvas Data 2

canvas2

dw_canvas2_read_<misScope>

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Note: Data dictionaries for the above data sources are available on the CCC Data Warehouse documentation site. 

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