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CCCApply Steering Sub-Committees (i.e., advisories, review boards, focus groups) are formed at the discretion of the CCCApply Steering Committee, should adhere to the constitution of CCCApply and its bylaws, and should support the goals and objectives of the CCCTC (formerly TTIP) Grant Work-plan for 2017-2019 grant years.  Sub-committees should also support the development goals and roadmap objectives of the OpenCCCApply product manager, CCCTC executive director, and the development team in the following ways:

  • Conduct research and interpret state and federal guidelines and legislation;
  • Ensure the CCCApply residency algorithm is compliant with the California state education code and residency rules and regulations;
  • Provide guidance as subject matter experts on issues such as military, foster youth, citizenship, California residency, etc.
  • Support the CCCApply product manager in defining business & functional requirements for change requests and new feature enhancements
  • User experience  for new features and new versions of CCCApply applications.

...

Themes for each sub-committee are determined by the greater CCCApply Steering Committee based on need for spike or stretch research for business, user, and/or technical project needs; or for longer-term, on-going advisory and subject matter expertise in specific areas related to the online admissions and financial aid applications for the CCC Technology Center.

Each sub-committee should consist of volunteers, a leader (Chair, Team Captain, etc.), a meeting schedule (recurring, dates, or as-needed), objective(s) that align to the CCCTC Grant Workplan 2017-2019, and a designated meeting notes location. Committees should take meeting minutes and share with CCCAPPLYSTEERING listserv, after posting in public documentation location.

...

Table of Contents
 

Residency Review Committee

The Residency Review sub-committee is an ongoing advisory group that meets twice per year, or as needed to review residency-related issues related to CCCApply

Info
This committee will meet in January 2018 to review project charter and determine meeting schedule for 2018. Per previous years, this committee is called upon on an "as needed" basis to review new legislation as it applies to the residency logic, and to support any additional change requests that touch the algorithm. 

  

...

Committee Name

...

Purpose

...

With the revisions underway to upgrade the 2005 CCCApply Steering Bylaws & Constitution, the Steering Committee has determined that the CCCApply residency algorithm (Standard Application) must  Suggestions have been made to review the CCCApply residency logic to ensure it is up-to-date, accurate, and meeting the Ed Code and CACCRAO standards for residency in the CCC system.

NOTE: A request was made to have an outside expert review the algorithm; however, due to budget constraints, Steering voted to do an internal sub-committee review first. Based on the findings of the internal review, a second request for external will be presented for approval.

...

Chairperson / Team Leader

...

Steering Committee Volunteers

...

Volunteers from CCCCO

...

2018 Objective(s) 

...

The primary charter objectives for this review committee in 2018 are to: 

  1. Understand the four Areas (A, B, C, and D) and criteria in the current (2017) CCCApply residency algorithm;
  2. Ensure current algorithm is in compliance with local, state and federal residency rules and regulations;
  3. Advise and support the CCCApply product manager, as needed, as subject matter experts to ensure all change requests, issues, bugs, and other application-related changes are implemented correctly; and 
  4. Provide guidance interpreting new legislation that may affect or change onscreen questions, new or existing data fields, and logic as needed in the  the Standard Application. 

...

The residency algorithm is maintained an published in the Appendix A of the CCCApply Standard Application Data Dictionary (V.2017.2). 
For convenience, an online version is accessible here:  

...

Recurring Meeting Schedule 

...

First Meeting Date

...

< TBD - On or before January 20, 2018 > 

  •  for clarity and accuracy.
Expand
title The duties of this committee would include
  • Convene a meeting before January 20, 2018 to review the residency logic as currently documented in Appendix A of the CCCApply Standard Application Data Dictionary (V.2017.2) for clarity and accuracy.
  • Review specific residency-related issues reported by colleges to determine if we have bugs in the calculation service, or if the logic (or documentation) needs to be updated.
  • Determine if any portion of the algorithm is out of compliance with the rules and regulations of the State of California Education Code, the CCCCO MIS reporting requirements, and mandated residency regulations.
  • Document required changes for Steering Committee approval. 

 

Info
Additional Information:  The Residency Review Committee convened it's first meeting on July 14, 2016 to approve the CCCApply Residency Review Committee Objectives. The minutes from that meeting are listed in the CCCApply Project Site file repository > Steering Sub-Committees folder. To submit an issue to be reviewed by the committee, please post a question or issue on CCCTechnology.info > CCCApply.

2018 CCCApply Workshop

Over the past few years the CCCApply annual workshop has grown in size (attendance) and we should expect the same amount of attendees in 2018.

The format for 2018 will be different. Instead of our typical two-day, back to back workshop series, the eTranscript California Steering Committee will not be hosting a workshop this year, leaving CCCApply to host a one-day, three-track series of concurrent sessions and general session speakers. This year's hosting college is Orange Coast College in Southern California.

...

Committee Name

...

Purpose

...

Chairperson / Team Leader

...

Steering Committee Volunteers

...

Stephanie Murguia
Mitch Leahy
Patty Donohue
Mark Cohen, Mike Caruso
David Shippen, Tim Calhoon, 
Cindy McCartney, Kathleen Stumbo, 

...

2018 Objective(s) 

...

  • Plan workshop theme and design around concept(s)
  • Plan, schedule and facilitate sessions for three tracks
  • Plan, schedule and facilitate full agenda for Day 1
  • Plan, invite, schedule and facilitate all speakers and special events (Keynote, CCCApply Status Address, special speaker)
  • Plan, invite, organize (solicit) all Sponsors
  • Solicit prizes, donations from Committee members and others?  eTran group?

...

Meeting Schedule 

...

Meet weekly through March 21 (Fridays at 11am)

CCC Administrator User Experience Advisory

...

  •  Convene a meeting before January 20, 2018 to review the overall vision and basic framework for a new cross-functional CCC Administrator Tool. More information on the overlapping needs and functionality shared by all projects will be distributed prior to the first meeting.
  •  Patty to schedule DEMO and recurring sprint demos and itemize feature enhancements
  •  Patty to schedule and organize PILOT colleges to review ETL and workflow processes, etc.
  •  Note: The tool will be designed to work with our current CCCApply applications as well as incorporate new application technology tools and functionality.

...

2018 Objectives:

...

CCCApply Steering Sub-Committees (i.e., advisories, review boards, focus groups) are formed at the discretion of the CCCApply Steering Committee, should adhere to the constitution of CCCApply and its bylaws, and should support the goals and objectives of the CCCTC (formerly TTIP) Grant Work-plan for 2017-2019 grant years.  Sub-committees should also support the development goals and roadmap objectives of the OpenCCCApply product manager, CCCTC executive director, and the development team in the following ways:

  • Conduct research and interpret state and federal guidelines and legislation;
  • Ensure the CCCApply residency algorithm is compliant with the California state education code and residency rules and regulations;
  • Provide guidance as subject matter experts on issues such as military, foster youth, citizenship, California residency, etc.
  • Support the CCCApply product manager in defining business & functional requirements for change requests and new feature enhancements
  • User experience  for new features and new versions of CCCApply applications.


Table of Contents
 

...

Guidelines

Themes for each sub-committee are determined by the greater CCCApply Steering Committee based on need for spike or stretch research for business, user, and/or technical project needs; or for longer-term, on-going advisory and subject matter expertise in specific areas related to the online admissions and financial aid applications for the CCC Technology Center.

Each sub-committee should consist of:

Expand

Volunteers from the CCCApply Steering Committee, a leader (Chair, Team Captain, etc.), a meeting schedule (recurring, dates, or as-needed), objective(s) that align to the CCCTC Grant Workplan 2017-2019, and a designated meeting notes location. Committees should take meeting minutes and share with CCCAPPLYSTEERING listserv, after posting in public documentation location.

  • Chair / team leader
  • Nominate and vote on recurring meeting schedule for 2018
  • Nominate and vote on objective(s) for 2018 (align with CCCTC Grant Workplan 2017-2018 and 2018-2019)
  • Nominate and vote on research areas, user experience design and development, and/or specific projects requiring subject matter experts (such as the Residency Algorithm committee).




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Residency Review Committee

The Residency Review sub-committee is an ongoing advisory group that meets twice per year, or as needed to review residency-related issues related to CCCApply

Info
This committee will meet in January 2018 to review project charter and determine meeting schedule for 2018. Per previous years, this committee is called upon on an "as needed" basis to review new legislation as it applies to the residency logic, and to support any additional change requests that touch the algorithm. 

  

Committee Name

Residency Review Committee

Purpose

With the revisions underway to upgrade the 2005 CCCApply Steering Bylaws & Constitution, the Steering Committee has determined that the CCCApply residency algorithm (Standard Application) must  Suggestions have been made to review the CCCApply residency logic to ensure it is up-to-date, accurate, and meeting the Ed Code and CACCRAO standards for residency in the CCC system.

NOTE: A request was made to have an outside expert review the algorithm; however, due to budget constraints, Steering voted to do an internal sub-committee review first. Based on the findings of the internal review, a second request for external will be presented for approval.

Chair / Advisory Lead

Patty Donohue (until team leader is elected in 2018)

CCCCO Representative

Michael Quaioit

2018 Objective(s) 

The primary charter objectives for this review committee in 2018 are to: 

  1. Understand the four Areas (A, B, C, and D) and criteria in the current (2017) CCCApply residency algorithm;
  2. Ensure current algorithm is in compliance with local, state and federal residency rules and regulations;
  3. Advise and support the CCCApply product manager, as needed, as subject matter experts to ensure all change requests, issues, bugs, and other application-related changes are implemented correctly; and 
  4. Provide guidance interpreting new legislation that may affect or change onscreen questions, new or existing data fields, and logic as needed in the  the Standard Application. 
Documentation

The residency algorithm is maintained an published in the Appendix A of the CCCApply Standard Application Data Dictionary (V.2017.2). 
For convenience, an online version is accessible here:  

2018 Meeting Schedule 

Twice yearly; and As Needed

Post Meeting Minutes Location

< TBD - On or before January 20, 2018 > 


 

Info
Additional Information:  The Residency Review Committee convened it's first meeting on July 14, 2016 to approve the CCCApply Residency Review Committee Objectives. The minutes from that meeting are listed in the CCCApply Project Site file repository > Steering Sub-Committees folder. To submit an issue to be reviewed by the committee, please post a question or issue on CCCTechnology.info > CCCApply.




...

2018 CCCApply Workshop Committee

Over the past few years the CCCApply annual workshop has grown in size (attendance) and we should expect the same amount of attendees in 2018.

The format for 2018 will be different. Instead of our typical two-day, back to back workshop series, the eTranscript California Steering Committee will not be hosting a workshop this year, leaving CCCApply to host a one-day, three-track series of concurrent sessions and general session speakers. This year's hosting college is Orange Coast College in Southern California.


Committee Name

2018 Workshop Committee

Purpose

Plan all aspects of the CCCApply annual workshop 
Chairperson

Chair /

Team Leader

Advisory Lead

Michelle Pena, CCCApply Steering Vice-Chair
Steering Committee

...

  • Convene a meeting before October 31, 2016 to review the overall vision and functional requirements and roadmap.
Info

CCCApply 3.0 RFP

Due to the scope and scale of the OpenCCCApply project, development requirements and conditions will be defined and published through Request for Proposal (RFP). The proposal process is scheduled to begin the first week of November 2016.

...

Committee Name

...

Purpose

...

Chairperson / Team Leader

...

Steering Committee Volunteers

...

Stephanie Murguia
Mitch Leahy
Patty Donohue
Mark Cohen, Mike Caruso
David Shippen, Tim Calhoon, 
Cindy McCartney, Kathleen Stumbo, 

...

2018 Objective(s) 

...

  • Plan workshop theme and design around concept(s)
  • Plan, schedule and facilitate sessions for three tracks
  • Plan, schedule and facilitate full agenda for Day 1
  • Plan, invite, schedule and facilitate all speakers and special events (Keynote, CCCApply Status Address, special speaker)
  • Plan, invite, organize (solicit) all Sponsors
  • Solicit prizes, donations from Committee members and others?  eTran group?

...

Meeting Schedule 

...

Meet weekly through March 21 (Fridays at 11am)

CCCApply International Application Advisory Group

...

  • Convene a meeting between June 1 - August 31, 2016 to review the current application and begin drafting a requirements document to identify technical and functional bugs and high priority enhancements.  

Committee Name

2018 Workshop Committee

Purpose

Plan all aspects of the CCCApply annual workshop 

Chairperson / Team Leader

Michelle Pena, CCCApply Steering Vice-Chair

Steering Committee Volunteers

Stephanie Murguia
Mitch Leahy
Patty Donohue
Mark Cohen, Mike Caruso
David Shippen, Tim Calhoon, 
Cindy McCartney, Kathleen Stumbo

MEMBERS:
Stakeholders & Volunteers

Stephanie Murguia
Mitch Leahy
Patty Donohue
Mark Cohen, Mike Caruso
David Shippen, Tim Calhoon, 
Cindy McCartney, Kathleen Stumbo, 

CCCCO RepresentativeN/A

2018 Objective(s) 

  • Plan workshop theme and design around concept(s)
  • Plan, schedule and facilitate sessions for three tracks
  • Plan, schedule and facilitate full agenda for Day 1
  • Plan, invite, schedule and facilitate all speakers and special events (Keynote, CCCApply Status Address, special speaker)
  • Plan, invite, organize (solicit) all Sponsors
  • Solicit prizes, donations from Committee members and others?  eTran group?
Documentation

2018 Meeting Schedule 

Meet weekly through March 21 (Fridays at 11am)

Info

Update 8.03.16: The Administrator 2.0 sub-committee convened two meetings in June and July 2016 to discuss the new CCC Administrator tool currently under-development. The attendees at each meeting contributed usability feedback and requirements suggestions for the Tems, Majors and Supplemental Questions modules.

Several key requirements emerged:

  • College-controlled alignment capability between Education Goals and individual Majors in order to facilitate a branching of Majors in the Standard & International applications. The corresponding UI/UX changes will need to be coordinated so the user can select their Education Goal first, then the major. This implementation has been requested in the past (also known as the Ed Goal Alignment) and another sub-committee is being formed to help review the implementation from a research and maintenance perspective;
  • A new optional CIP code field is being added alongside the TOP code and Program Control Number fields;
  • A new, user-friendly Supplemental Questions-generating module is being designed for staff that complies with WCAG 2.0 AA accessibility standards.

See the minutes from the 7.06.16 meeting in the CCCApply Project Site file repository > CCCApply Steering Committee > Steering Sub-Committees

Info
The goal for this committee is to ensure we've captured the functional requirements and enhancements for the CCCApply applications only.

Track all featues that haven't been prioritized or were re-prioritized for the MVP launch in May 2018.

Application landing page features:

Links & Technical Specifications
Custom College messaging 

...

CCCApply 3.0 - Requirements

...

Post Meeting Minutes / Links 2018 CCCApply Workshop





...

CCC Administrator User Experience Advisory Group

The purpose of this UEA committee is to advise the CCCApply product manager on the design and development of approved admin configuration feature modules in the new version of the CCCApply Administrator (to be known as the CCC Administrator).  

The new tool is intended to be a cross-functional Admin tool for multiple CCC Technology applications that have overlapping requirements. The other projects include, but are not limited to: CCCApply, Course Exchange project, Curriculum Inventory, Online Education Initiative, Common Assessment, Education Planning Initiative, and CVC Distance Education catalog.


The purpose & duties of this committee:
 

  •  Convene a meeting before January 20, 2018 to review the overall vision and basic framework for a new cross-functional CCC Administrator Tool. More information on the overlapping needs and functionality shared by all projects will be distributed prior to the first meeting.
  •  Patty to schedule DEMO and recurring sprint demos and itemize feature enhancements
  •  Patty to schedule and organize PILOT colleges to review ETL and workflow processes, etc.
  •  Note: The tool will be designed to work with our current CCCApply applications as well as incorporate new application technology tools and functionality.


2018 Objectives:

  •  Need PILOT colleges (2 - 3) for testing (IdP authentication, authorization, navigation, etc.)
  •  Attend sprint demos and retros between now and MVP launch
  •  User testing  - map it out
  •  Schedule demo
  •  Chart out MVP features vs. V2 features (map out on Roadmap for September 2018 / March 2019
  •  Review and prep all change requests
  •  Need team to review / manage all onscreen text, body copy, labels, 
  •  Need team to review links & enhancements (what's missing?)
  •  CRITICAL NEED:  Advisor to oversee the USER Documentation (User Guide, Technical Specifications, etc.)
  •  Have committee organize what else needs to be identified, reviewed, managed, reports, etc.


Committee Name

CCC Administrator User Experience Advisory Committee (for CCCApply Suite: Standard Apply, Promise Grant, International, Report Center, etc.)

Purpose

The goal for this advisory committee is to ensure we've captured the business & functional requirements and enhancements for the approved CCCApply admin modules in the new CCC Administrator. 

Chair / Advisory Lead

Michelle Pena, CCCApply Steering Vice-Chair

MEMBERS:
Stakeholders & Volunteers

Santa Rosa JC: Mitch Leahy
Bakersfield College: Michelle Pena
Los Angeles CCD:  Olivia Alvarado

CCCCO Representative

2018 Objective(s) 

  • Track all featues that haven't been prioritized or were re-prioritized for the MVP launch in May 2018.

  • Application landing page features:

  • Links & Technical Specifications

  • Custom College messaging 

  • Promise Grant Application module (BOG year toggle - moved to the College & District Info section)

  • College & District Info section

  • Shared, global features

Documentation CCC Administrator User Guide - Volume 1 DRAFT 

2018 Meeting Schedule 

Meet every 3 - 4 weeks until Pilot release (May 1, 2018)

Meeting Minutes / Links



Previous Committees Notes

Info

Update 8.03.16: The Administrator 2.0 sub-committee convened two meetings in June and July 2016 to discuss the new CCC Administrator tool currently under-development. The attendees at each meeting contributed usability feedback and requirements suggestions for the Tems, Majors and Supplemental Questions modules.

Several key requirements emerged:

  • College-controlled alignment capability between Education Goals and individual Majors in order to facilitate a branching of Majors in the Standard & International applications. The corresponding UI/UX changes will need to be coordinated so the user can select their Education Goal first, then the major. This implementation has been requested in the past (also known as the Ed Goal Alignment) and another sub-committee is being formed to help review the implementation from a research and maintenance perspective;
  • A new optional CIP code field is being added alongside the TOP code and Program Control Number fields;
  • A new, user-friendly Supplemental Questions-generating module is being designed for staff that complies with WCAG 2.0 AA accessibility standards.

See the minutes from the 7.06.16 meeting in the CCCApply Project Site file repository > CCCApply Steering Committee > Steering Sub-Committees




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New California College Promise Grant Application Enhancements - 2018 Requirements

The CCCCO has expressed interest in expediting enhancements to the new CC Promise Grant Application (formerly known as the BOG Fee Waiver Application), such as a consolidated FAFSA/BOG application. 

A sub-committee is likely necessary to work with FA staff and the CCCCO to determine feasibility and gap analysis.

  • Add agenda item to the June 2016 Steering meeting to review suggestions from CCCCO.
  • Invite Tim Bonnel and Rhonda Mohr to participate in committee.
  • Document required changes for Steering Committee approval. 

     

    NEED:  Chair & volunteers
    2018 MEETING Schedule:
    Objective(s) for 2018:


Committee Name

CC Promise Grant Advisory Committee (formerly known as the BOG Advisory Committee)

Purpose

Oversee and gather requirements for new Promise Grant application design and development. 

Chair / Advisory Lead

TBD - Patty Donohue
CCCCO RepresentativeBryan Dickason, FA Specialist

MEMBERS:
Stakeholders & Volunteers

Stephanie Murguia

Mark Cohen, Mike Caruso, John Sills (TBD)
David Shippen, Tim Calhoon

2018 Objective(s) 

  • Plan workshop theme and design around concept(s)
  • Plan, schedule and facilitate sessions for three tracks
  • Plan, schedule and facilitate full agenda for Day 1
  • Plan, invite, schedule and facilitate all speakers and special events (Keynote, CCCApply Status Address, special speaker)
  • Plan, invite, organize (solicit) all Sponsors
  • Solicit prizes, donations from Committee members and others?  eTran group?
  • Meeting Schedule 

    Meet weekly through March 21 (Fridays at 11am)

    CCCApply ARC Committee

    Architectural Review & Advisory Committee - will work closely with the OpenCCCApply User Experience Advisory group, but will focus more on the technical and engineering aspects (front-end and back-end from an architectural perspective). This group will explore other online admission applications for higher education (preferably community college / junior colleges) for online admissions, online financial aid applications, online federated identity user accounts system, administrator design committee). 

    Call volunteers to order - schedule first meeting
    Nominate and vote on a Chairperson
    Nominate and vote on a schedule for recurring meetings
    Nominate and vote on a charter for this committee, set objectives, sort it 

    ...

    • Convene a meeting (TBD) to discuss the issues and concerns raised by multiple CCC colleges and organizations (CACCRAO) regarding the need for a user-friendly admission process for non-credit students and programs.
    • Work with the CCCCO to gain clarity around the residency requirements for all students, including non-credit students, and solicit a formal mandate or Legal Opinion in an effort to guide this effort for all colleges.
    • Create an approved, paper-based version of the CCCApply Standard Application and post in the Project Site file repository for all college use.
    • Identify and document any required changes to the Standard Application determined by the sub-committee and approved by the larger Steering Committee. 

    ...

    Committee Name

    ...

    Purpose

    ...

    Chairperson / Team Leader

    ...

    Steering Committee Volunteers

    ...

    Stephanie Murguia
    Mitch Leahy
    Patty Donohue
    Mark Cohen, Mike Caruso
    David Shippen, Tim Calhoon, 
    Cindy McCartney, Kathleen Stumbo, 

    ...

    2018 Objective(s) 

    ...

    • Plan workshop theme and design around concept(s)
    • Plan, schedule and facilitate sessions for three tracks
    • Plan, schedule and facilitate full agenda for Day 1
    • Plan, invite, schedule and facilitate all speakers and special events (Keynote, CCCApply Status Address, special speaker)
    • Plan, invite, organize (solicit) all Sponsors
    • Solicit prizes, donations from Committee members and others?  eTran group?

    ...

    Meeting Schedule 

    ...

    Meet weekly through March 21 (Fridays at 11am)

    ...

    Info

    Update 8.03.16: On July 11, 2016, Elias Regalado from the Chancellor's Office provided some guidance around the CCCCO requirements for residency for non-credit students. See "Response from the CCC Chancellor's Office Regarding Issue of Using CCCApply for Non-Credit Students".

    OpenCCCApply User Experience Advisory

     

    Info

    TBD

    ...

    Committee Name

    ...

    Purpose

    ...

    Chairperson / Team Leader

    ...

    Steering Committee Volunteers

    ...

    Stephanie Murguia
    Mitch Leahy
    Patty Donohue
    Mark Cohen, Mike Caruso
    David Shippen, Tim Calhoon, 
    Cindy McCartney, Kathleen Stumbo, 

    ...

    2018 Objective(s) 

    ...

    • Plan workshop theme and design around concept(s)
    • Plan, schedule and facilitate sessions for three tracks
    • Plan, schedule and facilitate full agenda for Day 1
    • Plan, invite, schedule and facilitate all speakers and special events (Keynote, CCCApply Status Address, special speaker)
    • Plan, invite, organize (solicit) all Sponsors
    • Solicit prizes, donations from Committee members and others?  eTran group?

    ...

    Meeting Schedule 

    ...

    Meet weekly through March 21 (Fridays at 11am)

    New California College Promise Grant Application Enhancements - 2018 Requirements

    ...

    • Add agenda item to the June 2016 Steering meeting to review suggestions from CCCCO.
    • Invite Tim Bonnel and Rhonda Mohr to participate in committee.
    • Document required changes for Steering Committee approval. 

       

      NEED:  Chair & volunteers
      2018 MEETING Schedule:
      Objective(s) for 2018:

    Committee Name

    2018 Workshop
    Documentation2018-2019 CC Promise Grant Data Specification 

    2018 Meeting Schedule 

    Meet every 3 - 4 weeks through 2018 Annual Update

    Meeting Minutes / Post Location






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    ...

    CCCApply 3.0 - Design Advisory Group


    CCCApply in Maintenance Mode
    In March 2016, the CCC Technology Center completed development of the CCCApply International Application, the third and final application in the CCCApply Applications Suite.

    With essentially all new development complete in this iteration of CCCApply, the Tech Center moved the CCCApply project into maintenance mode, which means that resources will continue to be allocated for bug fixes and high-priority change requests, but that the development team can now focus resources on supporting the SSO Proxy and other systemwide technology projects, such as the Student Services Portal and the Common Assessment Initiative, that require integration of the OpenCCC account system and application data.  
     
    CCCApply 3.0
    While the development team focuses on efforts to integrate CCCApply into the Portal, the Product Manager will work with the CCCApply Steering Committee to develop a vision, roadmap and high-level functional requirements for a new and improved admissions application framework that will feature an accessible, responsive, internationalized, form-builder design in order to meet the evolving needs of our diverse CCC student population.



    Info

    Do we need to go out to RFP again for 2018-2019?


    Committee Name

    NEW CCCApply Design Advisory Committee

    Purpose

    The goal for this committee is to ensure that the vision and high level requirements for the next version of CCCApply online admissions application for the California Community Colleges complies with the 2017-2019 CCCTC Grant Workplan, and is documented for future development. 

    • Convene a meeting before January 31, 2018 to review the overall vision and functional requirements and roadmap.

    Chair / Advisory Lead

    Patty Donohue

    MEMBERS: 
    Stakeholders & Volunteers

    CCCTC Internal: 

    • Mike Caruso, MyPath Product Manager
    • Tim Calhoon, CCCTC Executive Director
    • Roberto Fuentes, CCCTC Support Supervisor
    • Sandoval Chagoya, CCCTC PIO

    CCCApply Steering Sub-Committee: 

    • TBD

    College Staff Users: 

    • TBD

    2018 Objective(s) 


    Documentation


    2018 Meeting Schedule 

    Every 3 - 4 weeks (sprint reviews?) through 2018

    Meeting Minutes / Location




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    ...

    CCCApply International Application: User Experience Advisory Group

    The first version of the OpenCCCApply International Application launched at the end of March 2016. Currently six colleges have started the implementation process and plan to go live with the application between June and August 30, 2016. Five additional colleges have expressed interest in starting the adoption process this fall 2016.

    The CCCApply International Application Advisory Committee was formed in Fall 2015 to help guide the first iteration of the application through to release.

    During Maintenance Mode, the objective of the Advisory Committee is to ensure the application remains in compliance and that all bugs are identified and fixed as soon as possible.

    • Convene a meeting between June 1 - August 31, 2016 to review the current application and begin drafting a requirements document to identify technical and functional bugs and high priority enhancements.  


    Committee Name

    International Application User Experience Advisory Group

    Purpose

    Design, develop, review and maintain compliance with grant workplan and overall approved objectives for OpenCCCApply  

    Chair / Advisory Lead


    MEMBERS: 
    Stakeholders & Volunteers


    2018 Objective(s) 

    • Plan workshop theme and design around concept(s)

    Meeting Schedule 

    TBD



    Back to top

    ...

    CCCApply ARC Committee

    Architectural Review & Advisory Committee - will work closely with the OpenCCCApply User Experience Advisory group, but will focus more on the technical and engineering aspects (front-end and back-end from an architectural perspective). This group will explore other online admission applications for higher education (preferably community college / junior colleges) for online admissions, online financial aid applications, online federated identity user accounts system, administrator design committee). 

    Call volunteers to order - schedule first meeting
    Nominate and vote on a Chairperson
    Nominate and vote on a schedule for recurring meetings
    Nominate and vote on a charter for this committee, set objectives, sort it 


    The purpose of this committee is to better understand the issues and needs of the growing Non-Credit Student population and how CCCApply might be adapted to serve their unique needs for admission. This committee is facilitated by CCCApply Steering Committee leadership and will include additional stakeholders from the greater CCC Admissions and Student Services community. 

    Objectives of this committee:
     

    • Convene a meeting (TBD) to discuss the issues and concerns raised by multiple CCC colleges and organizations (CACCRAO) regarding the need for a user-friendly admission process for non-credit students and programs.
    • Work with the CCCCO to gain clarity around the residency requirements for all students, including non-credit students, and solicit a formal mandate or Legal Opinion in an effort to guide this effort for all colleges.
    • Create an approved, paper-based version of the CCCApply Standard Application and post in the Project Site file repository for all college use.
    • Identify and document any required changes to the Standard Application determined by the sub-committee and approved by the larger Steering Committee. 


    Committee Name

    CCCApply Architectural Review Committee

    Purpose

    Plan all aspects of the CCCApply annual workshop 
    Chairperson

    Chair /

    Team

    Steering Committee Volunteers

    Stephanie Murguia
    Mitch Leahy
    Patty Donohue
    Mark Cohen, Mike Caruso
    David Shippen, Tim Calhoon, 
    Cindy McCartney, Kathleen Stumbo, 

    Review Board Leader

    Michelle Pena, CCCApply Steering Vice-Chair
    Tim Calhoon, Executive Director, CCCTC

    MEMBERS:
    Stakeholders & Volunteers

    Brian Schroeder (TBD)
    Josh Helmer
    David Albrecht (TBD)
    Patty Donohue

    2018 Objective(s) 

    • Plan workshop theme and design around concept(s)
    • Plan, schedule and facilitate sessions for three tracks
    • Plan, schedule and facilitate full agenda for Day 1
    • Plan, invite, schedule and facilitate all speakers and special events (Keynote, CCCApply Status Address, special speaker)
    • Plan, invite, organize (solicit) all Sponsors
    • Solicit prizes, donations from Committee members and others?  eTran group?
    • Meet design objectives of the 2017-2019 CCCTC Grant Workplan and roadmap
    • Review all major architectural design changes and feature enhancements for OpenCCC, CCCApply, International, Promise Grant, Administrator, Report Center, Helpdesk Application, Title IX Application, God Tool, Schools Maintenance, etc.
    Documentation

    2018 Meeting Schedule 

    Meet weekly through March 21 (Fridays at 11am)

    Meeting Minutes / Post Location



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    OpenCCC User Experience Advisory Committee


    Info

    TBD


    Committee Name

    OpenCCC User Experience Advisory Committee 

    Purpose


    Chair / Advisory Leader


    MEMBERS: 
    Stakeholders & Volunteers




    2018 Objective(s) 

    • Plan workshop theme and design around concept(s)
    Documentation

    2018 Meeting Schedule 


    Meeting Minutes / Post Location




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    Info

    Stay Informed!

    Sub-committee progress updates will be posted regularly on CCCTechnology.info - the new 24/7 online, on-demand, communication and support site for CCCApply colleges users. To get auto-notifications by email, be sure to "Follow" the "CCCApply" and "CCCTC System Alerts" category pages. 

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