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Release Schedule

Description

Date

Release No.

1.8.0

Pilot Release Date & Time

January 5, 2018 

Production Release Date & Time

January 12, 2018

Type

Technical Update (Bug fixes, version upgrade, some feature enhancements)



DescriptionLink

Applications

CCC SSO Proxy

Enabling Services Transition Plan


Operational Support Plan


Communication Plan


Integration Status Spreadsheet



Contents

Table of Contents
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Release Notes Summary

Below is a summary of the bug fixes and enhancements that will be released to the Production environment on January 12, 2018.   

  • Version update: 
  • Bug fixes: 
  • Enhancements: 

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SSO Proxy Update:  What is being updated in this release? 



What is are the new enhancements being deployed?


Over the past year, a number of colleges have reported fraudulent applications being submitted through CCCApply. Thanks to the diligent efforts of these colleges in identifying and providing examples of these applications to the Tech Center, we began working with a data analysis research team who specialize in machine learning algorithms and have kicked off a research and development project and started a pilot project with four colleges.

Who benefits from these enhancements?


Over the past year, a number of colleges have reported fraudulent applications being submitted through CCCApply. Thanks to the diligent efforts of these colleges in identifying and providing examples of these applications to the Tech Center, we began working with a data analysis research team who specialize in machine learning algorithms and have kicked off a research and development project and started a pilot project with four colleges.


The goal of the R&D project is to develop a spam filter tool that - based on the machine learning algorithm - flags probable fraud applications and moves them to a "suspend" folder, allowing colleges to review and remove bad applications before they reach their download file. Development is underway now and we plan to release the tool and the admin user-interface to production by June 2018.  Until then, we will continue our efforts to prevent fraud through CCCApply by identifying trends and putting development in place to further thwart fraudulent behavior. 

What are the priority bug fixes?


One way we can keep spammers from submitting fraud apps through CCCApply is to trigger an error message at the point of submission IF the application submission time is less than 90 seconds from the start time. If the system detects that the time to completion is less than 90 seconds, the error message will appear and block the app from being submitted.  

Who benefits from the bug fixes?


One way we can keep spammers from submitting fraud apps through CCCApply is to trigger an error message at the point of submission IF the application submission time is less than 90 seconds from the start time. If the system detects that the time to completion is less than 90 seconds, the error message will appear and block the app from being submitted. 



However, if by chance a legitimate applicant is able to complete an application in less than 90 seconds, a call to the Helpdesk will advise the student to wait 47 minutes and they will be able to submit without further delay. In addition, if we find that there are multiple instances of legitimate students encountering the spam prevention error, we can quickly change the time that the error is triggered (hence, configuring the change to meet the needs of colleges and students).

No action is required by the colleges; however if you would like to discuss the details of this implementation with the CCCApply product manager, please contact Patty Donohue at pdonohue@ccctechcenter.org.


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In support of AB1741: California College Promise Innovation Grant Program, the CCCApply Online BOG Fee Waiver Application is changing its name to the California College Promise Grant Application (formerly known as the BOG Fee Waiver Application). 

This entails text changes to the application name only. All onscreen instances of the application name - formerly known as the BOG Fee Waiver Application - will be changed, including the Welcome page, My Applications page, the submission page, and the confirmation screen.

Check out the new name changes in the Pilot environment between December 15 (release complete at 4:00 PM) and January 12, 2018. The production release is scheduled for January 12, 2018 at 6:00 PM.

NOTE: The 2018-2019 California College Promise Grant Online Application will be available with the new branding on January 12.


Out-of-scope changes:

  • No change to the online application URL 
  • No change to the download server URL for BOG
  • No change to any of the data fields that may include "bog" in the data field name, including the BOG eligibility status fields (these are all hidden from students)
  • No change to the onscreen labels in the CCCApply Administrator
  • No change to the onscreen labels and folders in the CCC Report Center

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Anchornew-data-fieldsnew-data-fieldsChanges to Data Downloads

Format Fix for Main Phone International & Second Phone International

The data field format fix specified below pertains to the Main Phone International and Second Phone International data fields that were added to the CCCApply, CC Promise Grant (formerly known as the BOG) and the International Applications in October 2017 (Release 6.1.0). Please note that the format problems reported have been rectified in the database.

Note

If you implemented the temporary work-around provided by the CCCApply development team, please read the section "Reversing the Work-Around" very carefully to ensure you have the correct format specified in your download files.

Description

Data Field

Format

Download-ableAdded to These Application(s)

Notes

Main Phone International

<mainphoneintl>

Char 25Yes

Standard App
Promise Grant (BOG)

These two new phone number fields are not replacing the current domestic phone number fields (Main Phone & Second Phone); they will need to be downloaded in addition to those existing fields.

NOTE: If a user enters a non U.S. phone number in the Main Phone field, the new <mainphoneintl> field will store the response and the domestic <mainphone> field will be blank. 
Note

Both fields will need to be added to the Standard and Promise Grant applications Format Definition XML files, and you'll need to run the new Download Client Jar file.

Adding these fields to your downloads is optional. The CCCApply Download Client and all download XML files are backwards compatible.

Second Phone International<secondphoneIntl>Var Char 25Yes

Standard App
Promise Grant App

Same as above. Info

Adding New Data Fields to Downloads

To download the new data fields, your college IT staff must first add them to the Format Definitions XML file(s) and run the updated version of the "transfer-client.jar" file corresponding to this Release (6.1.2). Each application has a corresponding Format Definition XML file, which the college uses to specifies which data fields should be downloaded each time your automated Download Job XML file is run.  This process is described in the CCCApply Download Client User Guide.

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CCCApply Download Client Jar File for PILOT Release 6.1.2 -  12.15.17

NOTE: There is no change to the download jar file for Release 6.1.2. This is the same file used for Release 6.1.0.
In your installed Download Client directory, replace the older files with the new version (v6.1.0) files below:


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The Pilot Environment

The OpenCCCApply Pilot Environment is a preview and testing site used by colleges to implement the CCCApply applications and the OpenCCC Student Account System. The Pilot environment provides a copy of the production code during the year, except during the 30-Day Pilot Preview period - when it will contain pre-production code for an upcoming release. The Pilot Environment has separate /wiki/spaces/PD/pages/77562106, and different SLAs than the production versions of OpenCCC and CCCApply applications.

Getting to the Pilot Applications

Please see the Pilot Environment section in the CCCApply Public Documentation space for more information on getting to the Pilot Applications, pointing your download files to the Pilot download server, and identifying the Pilot Administrator & Report Center URLs.


PILOT ApplicationNEW PILOT Application URL

PILOT CCCApply Standard Application URL

https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX

*Replace the XXX with your college MIS code.

PILOT Promise Grant (BOG) Application URL

https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=XXX

*Replace the XXX with your college MIS code.

PILOT International Application URL

https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX

*Replace the XXX with your college MIS code. 

Pilot Download URL Attributes

Include the following URL attributes in your PILOT Job XML files. For more information, refer to the Download Client User Guide for details.

Application

PILOT DOWNLOAD URL
PILOT CCCApply Standard Applicationhttps://pilot.admin.openccc.net:8443/ccctransferPILOT Promise Grant Application (formerly BOG)https://pilot.admin.openccc.net:8443/ccctransferbogPILOT International Application

https://pilot.admin.openccc.net:8443/ccctransferintl 

Pilot Administrator & Report Center URLs

The URLs below are "templates" - so the examples shown are not your URLs. These are provided to give you an example of what yours look like. Please contact your IT department if you do not have access to your Pilot Administrator and Pilot Report Center.

Pilot Administrator

https://{yourDomain}/idp/profile/SAML2/Unsolicited/SSO?providerId=https://ci.control.openccc.net/shibboleth&shire=https://ci.control.openccc.net/Shibboleth.sso/SAML2/POST&target=https://ci.control.openccc.net/admin/


Data Dictionaries & Release

Documentation

The following links point to the most current versions of the CCCApply Data Dictionaries and User Guides.

Webpage
DescriptionVersion / FILEFormatReleaseDate PublishedCCCApply Standard Application Data Dictionary

V2017.2

PDFRelease 6.1.0
2018-2019 California College Promise Grant Data SpecificationCCPG-V2018PDF2018-20191.12.18
CCCApply International Application Data DictionaryV2017.2PDFRelease 6.1.01.12.18
CCCApply Download Client User GuideV.2017.2PDFRelease 6.1.0
Download Client: transfer-client-V.6.1.0.0V.6.1.0.0JARRelease 6.1.0No change to the download client jar file for Release 6.1.2
Pilot EnvironmentCCC SSO Federation



CCC SSO Proxy Integration Steps
























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