The major description is the name or title of the major which displays alphabetically to the end-user in the application.

description

YES

• REQUIRED field.

• The “description” column field is required.Provides a text description of the active major is a text field (max 100 characters).

• The “description” is the name or title of the major that appears to the end-user (student) in the application.

• Can be edited/modified by an authorized college/district user.

• Must be formatted based on layout in the Data Dictionary

• *This is the text that appears to the student in the "Intended Major or Program of Study" question dropdown in the appropriate CCCApply applicationIf the Ed Goal/Majors Filter is NOT enabled, all majors display alphabetically by their “description”, regardless of award type.

• If the Ed Goal/Majors Filter is enabled and the student selects “Obtain an associate degree and transfer to a 4-year institution” as their Education Goal, the major descriptions display alphabetically by <awardType>, in the following order: AA-T, AS-T, AA_degree, AS_degree. All other awardTypes do not display when this Education Goal is selected.

Major Category

NONo

OPTIONAL field.

• Major categories may be added, edited or removed by the college to filter or group your list of majors. Major categories are defined by each college.

• Be aware: By adding one or more categories, you are opting/choosing to implement the Major Category Filter - which adds a Category drop down menu on to the Enrollment page of the application and displays all , displaying your custom categories. Each Category value has a limit

• If no categories are created, the Category drop down is hidden and your list of Majors will display alphabetically in one list.

• Each Category value has a limit of 100 characters.

• You may create multiple category values categories (pressing Enter after each entry) which can be associated with multiple majors.

• There is no limit to the number of categories you can add.

• To remove a category from the Add/Edit Major screen, click the “x” icon included with each individual category.

category

NO

• OPTIONAL field.

If you opt-in your college has opted to implement Major Categories…Categories, then…

• Each Category value has a limit of 100 characters.

• Multiple categories associated with the same major should be comma separated in the “category” column.

• The “category” column may be blank; however keep in mind that the major will not be included one of your custom categories and will only appear in the default All Majors category.

• If no categories are created (the Major Category filter is not implemented and the Category drop down menu is hidden on the application. Without categories configured, your list of Majors will display alphabetically in the Intended Major or Program of Study drop down.

TOP Code

NONo

• OPTIONAL field.

• Not delivered with submitted applications.

• If used, enter the major’s six-character Taxonomy of Programs (TOP) code from the CCCCO (Chancellor’s Office).

• Does not appear to the end user.

topCode

NO

• OPTIONAL field.

• Not delivered with submitted applications.

• If used, enter the major’s six-character Taxonomy of Programs (TOP) code from the CCCCO (Chancellor’s Office).

• Does not appear to the end user.

Program Control Number

NONo

OPTIONAL field.

If used, enter the CCCCO Program Control Number code for each major from the Chancellor’s office.

programControlNumber

NO

• OPTIONAL field.

• Not delivered with submitted applications.

• Does not appear to the end user.

Award Type

YESYes

REQUIRED if implementing the Ed Goal / Majors Filter for Associate Degrees.

On the Add/Edit Major screen:

• Select the Award Type option from the drop down menu that best aligns to each major.

• DOES NOT APPEAR TO THE STUDENT in the application.

• Not a deliverable field.

awardType

YES*

• REQUIRED field in the Majors CSV import file.

• REQUIRED for implementing the Ed Goal / Majors Filter.

• The <awardType> column values must not contain any spaces and MUST be one of the allowable values shown below:

  • AA_T

  • AS_T

  • AA_degree

  • AS_degree

  • BA_degree

  • BS_degree

  • Certificate

  • Other

  • None

Application Type

YESYes

• REQUIRED if using the CCCApply Noncredit Application.

• Identifies which CCCApply application the major will be available in.

• Must be set with one of the following values:

  • Standard (major will display in the Standard app only)

  • Noncredit (major will display in the Noncredit app only)

  • Both (major will display in both applications)

• Defaults to the Standard app value

applicationType

YES

• REQUIRED field.

• Identifies which CCCApply application the major will be available in.

  • Enter "Standard" in your CSV file for the Standard application.

  • Enter "Noncredit" in your CSV file for the Noncredit application.

• Defaults to Standard if accidentally left blank in the CSV.

• REMINDER: You cannot combine the Standard or Noncredit major codes in the same CSV with the International application major codes. 

CIP Code

No

OPTIONAL field. 

If you choose to populate the CIP Code field, enter the Classification of Instructional Programs (CIP) code.

cipCode

NO

• Optional field. May be added by the college, if desired.

• Does not appear to the end user

EduGoals

eduGoals

No

NOT APPLICABLE. Currently not part of the Ed Goal/Majors Filter.

eduGoals

NO

Leave this column in place and LEAVE IT EMPTY.

Do not enter ANY data or values in the EduGoals column. If any values accidentally get entered into the column, your students may not be able to select a Major in CCCApply.

Major Start Date

Yes

Enter the date when this major will start being available for selection by an applicant in either the CCCApply or International application(s)’ Intended Major or Program of Study drop-down list.

start

YES

• The “start” date is requiredREQUIRED field.

• The start “start” date data in this column identifies the date when and time that the Major should begin to display to students start appearing to end-users in the "Intended Major or Program of Study" menu in CCCApply applications.

• The Start Date must be start date MUST BE configured in the following format:  MM/DD/YYYY

• Cannot be after the major’s End Date (“end”) or the associated term's Term End date, else an error message will display;/

• Must be a valid calendar date (i.e., cannot be February 30, etc.)

Major End Date

Yes*

Every major must either have an end date or the Major has no end date checkbox must be checked.

Enter the date in which this major will no longer be available for selection by an applicant in either the CCCApply or International application(s)’ Intended Major or Program of Study drop-down list.

For a major to appear in the application’s drop-down list, the current date must be between ‘major:date_start’ and ‘major: date_end’ (inclusive).

If you do not want to end-date your major, you must select the Major has no end date check box.

end

YES

The “end” column identifies the major’s End Date which is the date the major stops displaying

If user selects "Major has no end date" THEN  the Major will ALWAYS display in the "Intended Major or Program of Study" menu in CCCApply

end

YES*

• REQUIRED = Must have a date or left blank for no end date.

• The “end” column identifies the date in which the major is no longer available and will no longer display in the "Intended Major or Program of Study" drop down menu in the application(s);

• The major must be setup with one of the following settings:  

  • Major has no end date (in the CSV file, leave this column blank)

  • Major has an end date

  The End Date

  • (must be

  configured in the following format

  • formatted:

   

  • mm/dd/yyyy

• The End Date can be configured manually by clicking on "Add Major" or "Edit Major" by an authorized user

• Must be a valid calendar date, i.e., cannot be February 30, etc. (else error message appears)

• Cannot be before the Major Start Datestart date <start>, else error message else error message will display

• Can be added by the Import Majors process via a properly formatted .csv file with all required Majors data fields

• If user selects "Major has no end date" THEN  the Major will ALWAYS display in the "Intended Major or Program of Study" menu in CCCApply

• If user selects, "Major has end date" - THEN a valid end date must be provided during Import.

• If your major has end date - THEN a valid end date must be included in the CSV file , else error message should display

Major has no end date
check box

No

Select this check box if the major will have no end date. When this check box is selected, the Major End Date field becomes hidden.

No

(If your major has no end date - leave the “end” column BLANK in the CSV file.)

Created Date

created

Yes

Field / Attribute

CSV Column Heading
Note: case sensitive!

Required

Important Configuration Notes

Header Row

YES

IMPORTANT: The header row is required for your .csv file to import correctly and the values to be stored properly by the CCCApply Administrator.
The column heading labels MUST NOT BE CHANGED. If the heading changes case, the file will be rejected.

Application

application

YES

• The Application column identifies the CCCApply application that the majors pertain to. The value must be in ALL CAPS and either be:

  • APPLY (for CCCApply application majors), OR,

  • INTERNATIONAL (for International application majors)

• The Application data is system-generated and should not be changed. 

• When adding new Majors to your file, ensure the application is correct and in all caps.

• Do not mix APPLY and INTERNATIONAL application majors in one .csv file at this time.

• Do not remove or change this column.

Major Code

code

YES

Major Description

description

YES

• The “description” column field is required.

• Provides a text description of the active major to the end-user.

• Can be edited/modified by an authorized college/district user.

• Must be formatted based on layout in the Data Dictionary

• *This is the text that appears to the student in the "Intended Major or Program of Study" question dropdown in the appropriate CCCApply application.

Category

category

NO

• The “category” column is optional.  See notes about adding your custom categories to this column in the section below.

TOP Code

topCode

NO

• The “Top Code” is an Optional field, but can be added by the college if desired.

• Top Codes should be aligned to each individual Major

• Does not appear to the end user

Program Control Number

programControlNumber

NO

• The “Program Control Number” is an optional field, but can be added by the college if desired.

• Program Control Numbers should be aligned to each individual major

• Does not appear to the end user

Award Type

awardType

YES*

The Award Type field must be populated in the system. If you are adding or editing an individual major using the Add/Edit Major screen, you can bypass selecting a value in the dropdown menu; however, if you do this a value of “None” will be system-generated and stored as the Award Type for that major.

The Award Type field/column is:

• REQUIRED when implementing the Ed Goal/Major Transfer Filter (new spring 2024).

• REQUIRED when importing majors using the CSV file.

• The <awardType> column values must not contain any spaces and MUST be one of the following allowed values:

  • AA_T

  • AS_T

  • AA_degree

  • AS_degree

  • BA_degree

  • BS_degree

  • Certificate

  • Other

  • None

Application Type

applicationType

YES

• Required.

• Setting the Application Type is

• Enter "Standard" in your CSV file for the Standard application.

• Enter "Noncredit" in your CSV file for the Noncredit application.

• INTERNATIONAL APP: You can leave this value/column blank in the International Application ONLY.

• REMINDER: You cannot combine the CCCStandard or Noncredit major codes in the same CSV with the International application major codes. 

CIP Code

cipCode

NO

• Optional field. May be added by the college, if desired.

• Does not appear to the end user

Education Goals
NOT USED for the Ed Goal/Majors Filter

eduGoals

NO

Leave this column in place and LEAVE IT EMPTY.

Do not enter ANY data or values in the EduGoals column. If any values accidentally get entered into the column, your students may not be able to select a Major in CCCApply.

Start Date

start

YES

• The “start” date is required.

• The start date data in this column identifies the date when the Major should begin to display to students in the "Intended Major or Program of Study" menu in CCCApply applications.

• The Start Date must be configured in the following format:  MM/DD/YYYY

• Cannot be after the major’s End Date or the associated term's Term End date, else error message will display;

• Must be a valid calendar date (cannot be February 30, etc.)

End Date

end

YES

• The “end” column identifies the major’s End Date which is the date the major stops displaying in the "Intended Major or Program of Study" menu in CCCApply applications;

• The End Date is required, else error message.

• The major must be setup with one of the following settings:  

  • Major has no end date (in the CSV file, leave this column blank)

  • Major has an end date

• The End Date must be configured in the following format:  mm/dd/yyyy

• The End Date can be configured manually by clicking on "Add Major" or "Edit Major" by an authorized user

• Must be a valid calendar date, i.e., cannot be February 30, etc. (else error message appears)

• Cannot be before the Major Start Date, else error message else error message will display

• Can be added by the Import Majors process via a properly formatted .csv file with all required Majors data fields

• If user selects "Major has no end date" THEN  the Major will ALWAYS display in the "Intended Major or Program of Study" menu in CCCApply

• If user selects, "Major has end date" - THEN a valid end date must be provided in the CSV file , else error message should display

Create Date

created

NO